Award

AI FOR DIGITAL SELECTION - ADLIB ELEVATE

THE NATIONAL ARCHIVES

This public procurement record has 3 releases in its history.

Award

12 Dec 2019 at 14:54

Award Notice
TenderAmendment

13 Nov 2019 at 13:38

Tender Notice
Tender

05 Nov 2019 at 16:05

Tender Notice
Summary of the contracting process

The National Archives has initiated a procurement process titled "AI FOR DIGITAL SELECTION - ADLIB ELEVATE" aimed at enhancing their capabilities in utilising Artificial Intelligence (AI) for the appraisal and selection of historical records. The procurement is classified under the software package and information systems category and is currently at the award stage, with a contract value of £64,000 associated with the supplier Deloitte MCS Limited. The procurement method adopted is an open procedure, and the contract period is scheduled to commence on 2nd December 2019, concluding on 29th February 2020, following a tender period that ended on 25th November 2019. The delivery address for the services is located in Richmond, England, postcode TW9 4DU.

This tender presents a significant opportunity for businesses engaged in IT services, particularly those specialising in consulting, software development, or Internet support. Companies that have expertise in developing and implementing AI solutions or managing cloud services would find this tender particularly relevant. SMEs are encouraged to compete, as the project is designed to foster a hands-on understanding of AI technologies, which could lead to further engagements with government departments in the future.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

AI FOR DIGITAL SELECTION - ADLIB ELEVATE

Notice Description

Most government departments hold a significant volume of data in the form of a 'digital heap' of documents, emails, datasets and other types of information. This is evidence of the department's policymaking and delivery and must be appraised and selected for permanent preservation as the historical record. Appraisal and selection of this material will almost certainly be carried out with the support of Artificial Intelligence (AI) tools. Some parts of the appraisal and selection challenge lend themselves to AI solutions, such as distinguishing between personal and business email. Other aspects are intrinsically very difficult. This project aims to increase our hands-on capability and understanding in the use of AI for selecting records, not to identify a tool that we can recommend to government to carry out selection. One of the tools identified in Phase 1 is AdLib Elevate. We are seeking a supplier to provide the following: a) the necessary licences for AdLib Elevate, and any other associated licences which may be required. b) sufficient cloud space for working. c) the services of an expert user, or team of expert users, of AdLib Elevate

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2c3783af-7f6c-4bbf-9762-3c634669bbb3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/87655983-f657-4969-8bee-c7b93d0e2bd8
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

73 - Research and development services and related consultancy services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

73000000 - Research and development services and related consultancy services

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£64,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
12 Dec 20196 years ago
Submission Deadline
25 Nov 2019Expired
Future Notice Date
Not specified
Award Date
5 Dec 20196 years ago
Contract Period
9 Dec 2019 - 31 Mar 2020 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NATIONAL ARCHIVES
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RICHMOND
Postcode
TW9 4DU
Post Town
Twickenham
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
Not specified
Local Authority
Richmond upon Thames
Electoral Ward
Kew
Westminster Constituency
Richmond Park

Supplier Information

Number of Suppliers
1
Supplier Name

DELOITTE MCS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-2c3783af-7f6c-4bbf-9762-3c634669bbb3-2019-12-12T14:54:01Z",
    "date": "2019-12-12T14:54:01Z",
    "ocid": "ocds-b5fd17-2c3783af-7f6c-4bbf-9762-3c634669bbb3",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "TNA265",
        "title": "AI FOR DIGITAL SELECTION - ADLIB ELEVATE",
        "description": "Most government departments hold a significant volume of data in the form of a 'digital heap' of documents, emails, datasets and other types of information. This is evidence of the department's policymaking and delivery and must be appraised and selected for permanent preservation as the historical record. Appraisal and selection of this material will almost certainly be carried out with the support of Artificial Intelligence (AI) tools. Some parts of the appraisal and selection challenge lend themselves to AI solutions, such as distinguishing between personal and business email. Other aspects are intrinsically very difficult. This project aims to increase our hands-on capability and understanding in the use of AI for selecting records, not to identify a tool that we can recommend to government to carry out selection. One of the tools identified in Phase 1 is AdLib Elevate. We are seeking a supplier to provide the following: a) the necessary licences for AdLib Elevate, and any other associated licences which may be required. b) sufficient cloud space for working. c) the services of an expert user, or team of expert users, of AdLib Elevate",
        "datePublished": "2019-11-05T16:05:54Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "72000000",
                "description": "IT services: consulting, software development, Internet and support"
            },
            {
                "scheme": "CPV",
                "id": "73000000",
                "description": "Research and development services and related consultancy services"
            },
            {
                "scheme": "CPV",
                "id": "79000000",
                "description": "Business services: law, marketing, consulting, recruitment, printing and security"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "TW9 4DU"
                    },
                    {
                        "postalCode": "TW9 4DU"
                    },
                    {
                        "postalCode": "TW9 4DU"
                    }
                ]
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2019-11-25T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2019-12-02T00:00:00Z",
            "endDate": "2020-02-29T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/c9bec279-2b38-495b-99e8-df5d29beb866",
                "datePublished": "2019-11-13T13:38:55Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "AdlIb Elevate ITT",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/9b5e99b2-3473-4ec0-8299-6e3569de09a9",
                "format": "application/pdf"
            },
            {
                "id": "3",
                "documentType": "clarifications",
                "description": "AdLib Elevate - Clarification Questions and Responses",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/aad038c1-5a50-437f-a5e7-db2ed0b3be30",
                "format": "application/pdf"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-GOR-EA71",
            "name": "THE NATIONAL ARCHIVES",
            "identifier": {
                "legalName": "THE NATIONAL ARCHIVES",
                "scheme": "GB-GOR",
                "id": "EA71"
            },
            "address": {
                "streetAddress": "Kew",
                "locality": "Richmond",
                "postalCode": "TW9 4DU",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "procurement@nationalarchives.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-03311052",
            "name": "DELOITTE MCS LIMITED",
            "identifier": {
                "legalName": "DELOITTE MCS LIMITED",
                "scheme": "GB-COH",
                "id": "03311052"
            },
            "address": {
                "streetAddress": "1 Stonecutter Street LONDON EC4A 4TR GB"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-GOR-EA71",
        "name": "THE NATIONAL ARCHIVES"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-2c3783af-7f6c-4bbf-9762-3c634669bbb3-1",
            "status": "active",
            "date": "2019-12-05T00:00:00Z",
            "datePublished": "2019-12-12T14:54:01Z",
            "value": {
                "amount": 64000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-03311052",
                    "name": "DELOITTE MCS LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2019-12-09T00:00:00Z",
                "endDate": "2020-03-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/87655983-f657-4969-8bee-c7b93d0e2bd8",
                    "datePublished": "2019-12-12T14:54:01Z",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "tenderNotice",
                    "description": "AdlIb Elevate ITT",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/9b5e99b2-3473-4ec0-8299-6e3569de09a9",
                    "format": "application/pdf"
                },
                {
                    "id": "3",
                    "documentType": "clarifications",
                    "description": "AdLib Elevate - Clarification Questions and Responses",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/aad038c1-5a50-437f-a5e7-db2ed0b3be30",
                    "format": "application/pdf"
                }
            ]
        }
    ]
}