Planning

Business Management System

MINISTRY OF DEFENCE

This public procurement record has 2 releases in its history.

Planning

30 Jan 2023 at 12:32

Market Engagement Notice
Planning

30 Jan 2023 at 12:29

Market Engagement Notice
Summary of the contracting process

The Ministry of Defence is planning a tender for a Business Management System. This procurement falls under the industry category of Database Systems and IT services. The engagement end date is set for 3rd March 2023. The tender description outlines the need for a central access point for policy, business process documentation, and procedural information. The buying organisation will accept responses until 17:00 on 3rd March 2023.

This tender for a Business Management System by the Ministry of Defence presents an opportunity for businesses involved in database systems and IT services to showcase their capabilities. With a focus on digital solutions, potential suppliers should prepare to deliver key requirements such as migrating existing data and providing access to critical business information. Small and medium-sized enterprises (SMEs) are encouraged to participate in this competitive process to support the Defence Equipment & Support's digital transformation initiatives.

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Notice Information

Notice Title

Business Management System

Notice Description

MOD - DE&S Request for Information (RFI) - Business Management System To gather information on the different digital solutions that are available in the marketplace and to understand their capability to deliver the key requirements detailed in this RFI. Short description of requirement: DE&S has an existing BMS tool and therefore some or all of the data within that tool may need to be migrated to a new solution. Therefore, suppliers should note the following: 1) Staff Numbers (equates to potential users) - 12,000 DE&S staff. 2) Business Processes Maps - 251 created as Microsoft Visio documents 3) Existing data volume(s) a) 4,226 documents equating to approximately 20.44 GB split into various types: b) Read-only supporting documents (Procedure, Policy, instruction). c) External Web links d) Fillable content template/forms 4) Existing build - SharePoint Online 2019 (cloud hosted via Microsoft Office 365) using core Office Applications (Word, Excel Forms) for document generation, Power BI for extracting management information and Visio SP tool with JAVA script for editing and viewing business process maps. N.B - The volumes noted in Point 2 and 3 (a) are best estimates only, volumes are expected to increase over time. DE&S are developing a requirement for a BMS to act as a central access point to all Policy, Business Process documentation and Procedural information. Information Requested Disclaimer: The information contained within this RFI is requested to inform a potential future procurement strategy. No formal procurement process has been launched. Any resulting procurement will be conducted competitively, and all information provided in response to this RFI will be held in confidence. Responses should be sent to Ryan.Miller731@mod.gov.uk and Laura.Crowe104@mod.gov.uk by 17:00 on 03 March 2023. You must not take this Request for Information to mean confirmation that the Authority shall launch a procurement or award a contract for this requirement. The Authority is publishing this announcement without any commitment to issue a tender or place a contract. Accordingly, any expenditure, work or effort undertaken before contract award is a matter solely for the commercial judgement of potential suppliers. Additional information: Defence Equipment & Support are developing a requirement for a Business Management System to act as a central access point to all Policy, Business Process documentation and Procedural information. Further details can be found in the '20230130_Business Management System_RFI' within the Opportunity Listing.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2e519a45-5a25-46d8-b1f4-7b3e18d1d906
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b187843e-edf9-444c-974a-11ec46aecce6
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48610000 - Database systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Jan 20233 years ago
Submission Deadline
Not specified
Future Notice Date
3 Mar 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF DEFENCE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS34 8JH
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
TLK South West (England)
Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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