Award

Committee Management System via CCS RM6259 Vertical Application Solutions Lot 4: Citizen Service

SOUTHEND-ON-SEA BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

15 Sep 2025 at 16:54

Award Notice
Summary of the contracting process

Southend-on-sea Borough Council has awarded a contract for a Committee Management System under the CCS RM6259 Framework, specifically within the Vertical Application Solutions Lot 4: Citizen Service category. The procurement, classified under CPV 48311100 as a document management system, was vital to maintain seamless service delivery in the area’s Democratic Services. Located in Southend-on-Sea, England (postcode SS2 6ER), this selective procurement involved a call-off from a framework agreement. The awarded contract, valued at £75,758.81, was announced on 15th September 2025, with initial operations beginning on 1st September 2025 and continuing until 31st August 2028.

This tender presents substantial opportunities for businesses specialising in document management systems, particularly those experienced in integrating with public-facing council services. Large-scale suppliers like Civica UK Limited, the current supplier, underline the preference for experienced vendors capable of supporting significant technological infrastructure within government entities. Companies looking to expand their footprint in municipal services technology could leverage such tenders to establish long-term, strategic partnerships with local authorities, facilitating future growth in the public sector market.

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Notice Information

Notice Title

Committee Management System via CCS RM6259 Vertical Application Solutions Lot 4: Citizen Service

Notice Description

Southend-on-City Council is looking to re-procure the committee management system (also known as decision management system) to ensure there is no service interruption at the end of the current contract term. The committee management system is currently supplied by Civica UK Limited. Use of the system is thoroughly embedded within Democratic Services and the wider Council. It's public facing elements sit alongside the Council's website and, to the average user, would appear to be part of the website despite in fact being a standalone system.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2f800acb-ed75-4367-a212-6b62fcf69e80
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/61fdfa4b-ca3e-4b92-9ac2-cbd53448b8f6
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48311100 - Document management system

48611000 - Database software package

79130000 - Legal documentation and certification services

Notice Value(s)

Tender Value
£77,000 Under £100K
Lots Value
Not specified
Awards Value
£75,758 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
15 Sep 20255 months ago
Submission Deadline
16 Jul 2025Expired
Future Notice Date
Not specified
Award Date
21 Aug 20256 months ago
Contract Period
31 Aug 2025 - 31 Aug 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHEND-ON-SEA BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHEND-ON-SEA
Postcode
SS2 6EN
Post Town
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
Not specified
Local Authority
Southend-on-Sea
Electoral Ward
Victoria
Westminster Constituency
Southend East and Rochford

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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