Award

Framework Agreement for Hybrid Mail and Annual Billing

STAFFORDSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

19 Nov 2024 at 16:27

Award Notice
Tender

15 May 2024 at 14:29

Tender Notice
Summary of the contracting process

Staffordshire County Council has awarded a contract for the Framework Agreement for Hybrid Mail and Annual Billing in partnership with Cannock Chase District and Stafford Borough Councils, both situated in Staffordshire. This tender, identified by code IA3169, falls under the industry category of electronic mail services (CPV 64216120) and encapsulates additional services like mailing and printing. The contract, valued at £900,000, entered the award stage on 19 November 2024, with the agreement commencing on 1 November 2024 and lasting until 31 October 2028. The procurement followed an open procedure method, suitable for SMEs and VCSEs, targeting the West Midlands region, UK.

This procurement presents a significant opportunity for businesses providing electronic mail services and related mailing and printing support. Suitable for both large firms and SMEs, the framework allows for considerable business growth by tapping into long-term governmental contracts. Hybrid working models employed by the councils highlight the need for flexible, remote-capable services, making this tender especially appealing to innovative companies capable of adapting to modern, hybrid work environments. Small and medium-sized enterprises (SMEs) as well as voluntary, community, and social enterprises (VCSEs) have good prospects to compete and grow through service provision in this agreement.

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Notice Information

Notice Title

Framework Agreement for Hybrid Mail and Annual Billing

Notice Description

Cannock Chase District and Stafford Borough Councils are shire districts within the County of Staffordshire. The Councils have shared a number of services since 2011, including Revenues and Benefits, Finance; ICT, Building Control, Legal Services and Human Resources. From April 2023, the two Councils now share a Chief Executive, Leadership Team and all services excluding those funded by the Housing Revenue Account. The Councils operate a Hybrid Working Model, whereby most staff split their working time between home and office bases. Some remote work is undertaken by visiting officers from customers' homes or places of work. Having trialled a Hybrid Mail solution within the shared Revenues and Benefits service, the Councils now seek a long-term provider of this service and so provides this opportunity for suitable providers to tender for either or both of the two Lots.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-36ef7518-21d5-4c25-a547-ea7496b2390d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5725f5b3-12ce-4ddc-92fb-4a5cfe60dc55
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

64216120 - Electronic mail services

72412000 - Electronic mail service provider

79571000 - Mailing services

79800000 - Printing and related services

Notice Value(s)

Tender Value
£900,000 £500K-£1M
Lots Value
Not specified
Awards Value
£900,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
19 Nov 20241 years ago
Submission Deadline
14 Jun 2024Expired
Future Notice Date
Not specified
Award Date
12 Nov 20241 years ago
Contract Period
1 Nov 2024 - 31 Oct 2028 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
STAFFORDSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STAFFORD
Postcode
ST16 2DH
Post Town
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Stafford
Electoral Ward
Forebridge
Westminster Constituency
Stafford

Supplier Information

Number of Suppliers
2
Supplier Names

DATAGRAPHIC GROUP

FINANCIAL DATA MANAGEMENT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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