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TD2408 - Attendance Monitoring and ePEP System

Derby City Council

This public procurement record has 1 release in its history.

Award

26 Oct 2026 at 11:22

Award Notice
Summary of the contracting process

Derby City Council has awarded a cloud-based attendance monitoring and electronic Personal Education Plan (ePEP) system, an educational software service for looked-after children. It will support daily monitoring of children’s school attendance and provide a platform for completing statutory education plans each term, helping the Council meet its responsibilities for their education and outcomes. The service is for the Council’s work in Derby, England. The requirement combines attendance tracking with the creation and management of statutory plans, rather than general-purpose school administration software.

The procurement is complete and the contract was awarded to WELFARE CALL (LAC) LTD on 22 October 2026. Derby City Council used a selective call-off from the G-Cloud 14 framework, under its cloud software lot. The stated estimated contract value is £246,000, with a minimum value of £123,000; the award value is recorded as £0, so no confirmed awarded amount is available. The initial contract term runs from 1 November 2026 to 31 October 2028, with two optional 12-month extensions and a maximum end date of 31 October 2030. The tender submission deadline was 21 October 2026. No evaluation criteria are stated in the published process information.

This award demonstrates a defined requirement for specialist cloud software that brings together daily attendance monitoring for looked-after children and termly statutory education plans. Suppliers competing for a similar requirement from Derby City Council would need to show that their system supports both operational attendance oversight and the preparation and management of ePEPs, while helping the Council fulfil its education and outcomes responsibilities. The selected supplier was a small or medium-sized enterprise, and the tender was marked suitable for SMEs, indicating that a smaller specialist provider can compete through the framework route. Credibility will depend on delivering a dependable cloud-based system suited to the Council’s statutory work and the needs of the children and education professionals using it.

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Notice Information

Notice Title

TD2408 - Attendance Monitoring and ePEP System

Notice Description

Derby City Council has awarded a contract for a cloud-based Attendance Monitoring and electronic Personal Education Plan (ePEP) System. The contract was called off from the G-Cloud 14 Framework Agreement (RM1557.14), Lot 2: Cloud Software. The system will enable the daily monitoring of school attendance for looked after children and provide a platform for completing statutory Personal Education Plans on a termly basis. This will assist the Council in fulfilling its statutory responsibilities relating to the education and outcomes of looked after children. The contract has an initial term of two years, with the option to extend for two further periods of 12 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-38c98f92-4614-4b5e-889f-e2a517a8a0bd
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/07e62235-6e63-4d1a-812f-ccde38cd15b4
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48190000 - Educational software package

Notice Value(s)

Tender Value
£246,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Oct 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
22 Oct 20265 days ago
Contract Period
1 Nov 2026 - 31 Oct 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Derby City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE1 2FS
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF East Midlands (England)
Local Authority
Derby
Electoral Ward
Darley
Westminster Constituency
Derby South

Supplier Information

Number of Suppliers
1
Supplier Name

Welfare Call

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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