Award

Print Room Equipment at OS Head Office - CCS Framework: RM6174 Multifunctional Devices (MFDs), Print and Digital Workflow Software Services and Managed Print Service Provision Lot 2 - AWARD

ORDNANCE SURVEY

This public procurement record has 1 release in its history.

Award

18 Jul 2025 at 12:20

Award Notice
Summary of the contracting process

The Ordnance Survey, a key mapping agency owned by the Department for Science, Innovation and Technology, completed a procurement process for Print Room Equipment at its Head Office in Southampton. The procurement was conducted through the CCS Framework RM6174 and focused on multifunctional print devices and related services. The award was announced on 18 July 2025, following a tender period that concluded on 6 August 2024. The contract, valued at £102,660, was awarded to Canon (UK) Ltd and is set to commence on 28 September 2024, lasting until 27 September 2027. The procurement, which falls under the services category, included multiple classifications such as printers and plotters, and printing services.

This procurement presents significant opportunities for businesses specialising in digital workflow software and managed print services. Companies with expertise in servicing large-scale printing operations with a focus on quality and seamless user experience are well-suited to engage in similar tenders. While Ordnance Survey required a single supplier for this particular contract, businesses providing multifunctional devices and innovative printing solutions should consider this industry for future growth and competitive opportunities.

How relevant is this notice?

Notice Information

Notice Title

Print Room Equipment at OS Head Office - CCS Framework: RM6174 Multifunctional Devices (MFDs), Print and Digital Workflow Software Services and Managed Print Service Provision Lot 2 - AWARD

Notice Description

Ordnance Survey Ltd is Britain's mapping agency and is responsible for the surveying, production, maintenance and marketing of a wide range of geographic information, relied on by government, business and individuals. Further information on us can be found on our website http://www.os.uk. OS is a private limited company (company registration number 09121572), and the entire share capital is owned by the Department for Science, Innovation and Technology. Ordnance Survey is looking for a single supplier to provide printing devices with a range of capabilities and features for its Print room at Head Office in Southampton. Emphasis is placed on quality, adding value and client focus. A seamless implementation and user experience is paramount. The Print Services team are an in-house team responsible for large printing orders; both black & white, colour, SRA3, A3 and A4. Ordnance Survey is carrying out this procurement as a Further Competition through the CCS Framework: RM6174 Multifunctional Devices (MFDs), Print and Digital Workflow Software Services and Managed Print Service Provision Lot 2: Multifunctional Print Devices (MFDs) Print Management, Digital Workflow Software

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3916ad70-1d18-4954-a211-9a02b1bc680e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5b1cc8af-f070-42f9-ae2f-e9e6aa7ac7af
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

42 - Industrial machinery

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

30232100 - Printers and plotters

30232110 - Laser printers

42962000 - Printing and graphics equipment

42991000 - Paper, printing and bookbinding machinery and parts

42991200 - Printing machinery

79800000 - Printing and related services

79810000 - Printing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£102,660 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
18 Jul 20254 months ago
Submission Deadline
6 Aug 2024Expired
Future Notice Date
Not specified
Award Date
30 Sep 20241 years ago
Contract Period
27 Sep 2024 - 27 Sep 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ORDNANCE SURVEY
Contact Name
Sarah Gatt
Contact Email
sarah.gatt@os.uk
Contact Phone
+44 2380055163

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO16 0AS
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
Not specified
Local Authority
Test Valley
Electoral Ward
Chilworth, Nursling & Rownhams
Westminster Constituency
Romsey and Southampton North

Supplier Information

Number of Suppliers
1
Supplier Name

CANON (UK

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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