Tender

East Cambridgeshire District Council Electoral Registration Printing and Election Materials Printing

EAST CAMBRIDGE DISTRICT COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

18 Oct 2021 at 10:33

Tender Notice
Tender

15 Oct 2021 at 14:36

Tender Notice
Summary of the contracting process

The East Cambridgeshire District Council is seeking tenders for a three-year contract related to electoral registration printing and election materials printing, with a total value of £108,000. This procurement is categorised under 'services' and includes materials like CCA forms, Poll Cards, and Ballot Papers required for the annual canvass from 2022 to 2024, along with potential ad-hoc print runs. The tender was published on 15th October 2021, and the tender period is set to close on 19th November 2021. The delivery area specified is within the East of England, United Kingdom, and the procurement method adopted is an open procedure, as the contract value is below threshold.

This tender presents a significant opportunity for SMEs specialising in printing and related services. Companies that provide services in security-type printed matter and electoral forms would be exceptionally well-suited to compete for this contract. Engaging in this contract can help businesses establish a long-term relationship with a public authority like the East Cambridgeshire District Council, potentially leading to further opportunities in similar projects across the public sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

East Cambridgeshire District Council Electoral Registration Printing and Election Materials Printing

Notice Description

East Cambridgeshire District Council is seeking to award a contract for three years in respect of electoral registration printing and election materials printing: such as CCA forms, CCB forms, HEF's, Poll Cards, Ballot Papers and One-Piece Mailers. This will consist of materials required to conduct the annual canvass for the years 2022, 2023 and 2024 and any ad-hoc print runs outside the canvass period: * CCA and CCB initial forms, CCB Reminders, HEF forms for canvass visits * Invitation to Register Forms, 1st and 2nd and final reminders (volume depending) * C5 Outer Envelopes * C5 Business Reply Envelopes * Household Notification Letter - if required

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3c8035bf-b1c5-4a56-a2ce-14cfc06026af
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/25d3b043-8f64-4d08-b7a6-5e58b9078e0e
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22450000 - Security-type printed matter

22821000 - Electoral forms

79800000 - Printing and related services

Notice Value(s)

Tender Value
£108,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Oct 20214 years ago
Submission Deadline
19 Nov 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2022 - 31 Dec 2025 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST CAMBRIDGE DISTRICT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ELY
Postcode
CB7 4EE
Post Town
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
East Cambridgeshire
Electoral Ward
Ely East
Westminster Constituency
Ely and East Cambridgeshire

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-3c8035bf-b1c5-4a56-a2ce-14cfc06026af-2021-10-18T11:33:07+01:00",
    "date": "2021-10-18T11:33:07+01:00",
    "ocid": "ocds-b5fd17-3c8035bf-b1c5-4a56-a2ce-14cfc06026af",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "DN576362",
        "title": "East Cambridgeshire District Council Electoral Registration Printing and Election Materials Printing",
        "description": "East Cambridgeshire District Council is seeking to award a contract for three years in respect of electoral registration printing and election materials printing: such as CCA forms, CCB forms, HEF's, Poll Cards, Ballot Papers and One-Piece Mailers. This will consist of materials required to conduct the annual canvass for the years 2022, 2023 and 2024 and any ad-hoc print runs outside the canvass period: * CCA and CCB initial forms, CCB Reminders, HEF forms for canvass visits * Invitation to Register Forms, 1st and 2nd and final reminders (volume depending) * C5 Outer Envelopes * C5 Business Reply Envelopes * Household Notification Letter - if required",
        "datePublished": "2021-10-15T15:36:50+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "22450000",
            "description": "Security-type printed matter"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "22821000",
                "description": "Electoral forms"
            },
            {
                "scheme": "CPV",
                "id": "79800000",
                "description": "Printing and related services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "East of England",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "East of England",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 108000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2021-11-19T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2022-01-01T00:00:00Z",
            "endDate": "2025-12-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/25d3b043-8f64-4d08-b7a6-5e58b9078e0e",
                "datePublished": "2021-10-15T15:36:50+01:00",
                "format": "text/html",
                "language": "en",
                "dateModified": "2021-10-18T11:33:07+01:00"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Advert",
                "url": "https://procontract.due-north.com/Advert?advertId=2fa17520-b02d-ec11-810e-005056b64545"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-LAE-ECA",
            "name": "East Cambridge District Council",
            "identifier": {
                "legalName": "East Cambridge District Council",
                "scheme": "GB-LAE",
                "id": "ECA"
            },
            "address": {
                "streetAddress": "The Grange,Nutholt Lane, Nutholt Lane",
                "locality": "ELY",
                "postalCode": "CB7 4EE",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Chris Nunn",
                "email": "procurement@eastcambs.gov.uk",
                "telephone": "01223 699250"
            },
            "details": {
                "url": "https://eastcambs.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-LAE-ECA",
        "name": "East Cambridge District Council"
    }
}