Award

Online Image Library

THE NATIONAL ARCHIVES

This public procurement record has 4 releases in its history.

AwardUpdate

03 Sep 2025 at 13:34

Award Notice
Award

22 Mar 2022 at 15:02

Award Notice
TenderAmendment

26 Nov 2021 at 14:56

Tender Notice
Tender

19 Nov 2021 at 14:46

Tender Notice
Summary of the contracting process

The National Archives, located in Richmond, England, has completed a procurement process to develop a new online image library platform. The need arose as the existing platform was no longer sufficient to support their business model, which involves showcasing digital images for commercial reproduction. Classified under the printed matter and related products category, and involving IT and business services, this project commenced with an open procurement method. The process was finalized with an award dated 22nd March 2022, having a contract value of £147,720. The contract spans from 4th January 2022 to 31st March 2026, aligning within The National Archives' objective to enhance their digital services offerings.

This tender presents significant business opportunities, especially for firms specialising in IT software development, internet services, and related consulting. The procurement process was designed to be accessible to small and medium-sized enterprises (SMEs), making it a lucrative project for such businesses looking to expand into the public sector. A company like Capture Ltd, the awarded supplier, exemplifies the type of SME that can thrive by partnering with public institutions like The National Archives, through innovative digital solutions that can transform archival data into commercially viable products. The project's successful execution can lead to potential long-term collaborations and further project opportunities in the public sector.

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Notice Information

Notice Title

Online Image Library

Notice Description

The National Archives has an online image library which showcases individual digital images from our archival collection. These images are made available for commercial reproduction purposes to business users. The current platform for our online image library is no longer fit for purpose and needs to be replaced. We are seeking a supplier that can provide a new online image library platform that can allow us to continue our existing business model. Please see the Invitation to Tender document on how to apply.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3e92e7b8-0e28-491e-a012-5a7e4f3fb978
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/75baff59-c018-441b-930b-237e65801412
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22000000 - Printed matter and related products

72000000 - IT services: consulting, software development, Internet and support

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Notice Value(s)

Tender Value
£147,720 £100K-£500K
Lots Value
Not specified
Awards Value
£147,720 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
3 Sep 20255 months ago
Submission Deadline
10 Dec 2021Expired
Future Notice Date
Not specified
Award Date
22 Mar 20223 years ago
Contract Period
4 Jan 2022 - 31 Mar 2026 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NATIONAL ARCHIVES
Contact Name
Not specified
Contact Email
procurement@nationalarchives.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
RICHMOND
Postcode
TW9 4DU
Post Town
Twickenham
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
Not specified
Local Authority
Richmond upon Thames
Electoral Ward
Kew
Westminster Constituency
Richmond Park

Supplier Information

Number of Suppliers
1
Supplier Name

CAPTURE

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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