Tender

HCC - 11/23 - The Provision of a Record Management Storage and Retrieval System

HERTFORDSHIRE COUNTY COUNCIL - RESOURCES

This public procurement record has 2 releases in its history.

TenderAmendment

29 Nov 2023 at 11:22

Tender Notice
Tender

20 Nov 2023 at 13:11

Tender Notice
Summary of the contracting process

The Hertfordshire County Council is seeking a contractor for the provision of a Record Management Storage and Retrieval System. This open procurement process requires interested organizations to 'express an interest' and 'opt in' to access full procurement documents. The deadline for tender submissions is 12 noon on the 20th December 2023. The contract period is set from 2024-2023 to 2031, with a total value of £1,200,000. The contract falls under the 'Storage and retrieval services' industry category and is located in Hertfordshire, United Kingdom.

This tender presents opportunities for businesses experienced in storage solutions, records management, and security services. Companies with expertise in providing physical record storage, electronic and physical retrieval services, secure document destruction, and confidential waste collection are well-suited to compete. Small and medium-sized enterprises (SMEs) are encouraged to participate in this procurement process. Visit the provided link for more information and access to this opportunity.

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Notice Information

Notice Title

HCC - 11/23 - The Provision of a Record Management Storage and Retrieval System

Notice Description

Hertfordshire County Council is currently out to procurement for the Provision of a Record Management Storage and Retrieval System. Hertfordshire County Council are looking for a Contractor to provide; 1. Storage for physical records 2. Electronic and Physical Retrieval of the above records 3. Secure destruction of the records when required 4. Collection of Confidential waste for destruction from various sites within Hertfordshire on request We expect the Contractor to have a number of years' experience in carrying out similar contracts This procurement is an Open process. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system. To be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on the 20th December 2023. Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline. Please ensure that where possible documents are uploaded as a PDF and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above. Tenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home Additional information: Hertfordshire County Council is currently out to procurement for the Provision of a Record Management Storage and Retrieval System. Hertfordshire County Council are looking for a Contractor to provide; 1. Storage for physical records 2. Electronic and Physical Retrieval of the above records 3. Secure destruction of the records when required 4. Collection of Confidential waste for destruction from various sites within Hertfordshire on request We expect the Contractor to have a number of years' experience in carrying out similar contracts This procurement is an Open process. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system. To be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on the 20th December 2023. Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline. Please ensure that where possible documents are uploaded as a PDF and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above. Tenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home Delivery Notes The Contract Period is a core period of five (5) years with the option to extend for up to two (2) further years, therefore the maximum term of any Contract to be awarded is seven (7) years. Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-46e63c56-e55f-4e76-89de-d9834ee04ae3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d3754ff6-f7dc-46b6-bf14-19e08c63ee0d
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

63121000 - Storage and retrieval services

79996100 - Records management

Notice Value(s)

Tender Value
£1,200,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Nov 20232 years ago
Submission Deadline
20 Dec 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 May 2024 - 30 Apr 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HERTFORDSHIRE COUNTY COUNCIL - RESOURCES
Contact Name
Zoe Upson (HCC)
Contact Email
zoe.upson@hertfordshire.gov.uk
Contact Phone
01707 292463

Buyer Location

Locality
HERTFORDSHIRE
Postcode
SG13 8DE
Post Town
Stevenage
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
Not specified
Local Authority
East Hertfordshire
Electoral Ward
Hertford Castle
Westminster Constituency
Hertford and Stortford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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