Tender

Graduation Gown and Photography Services

UNIVERSITY OF SUNDERLAND

This public procurement record has 1 release in its history.

Tender

11 Sep 2020 at 14:36

Tender Notice
Summary of the contracting process

The University of Sunderland is inviting tenders for its Graduation Gown and Photography Services, commencing with ceremonies in Spring/Summer 2021 and capable of lasting until November 2023, with an option to extend for up to two additional years. This open procurement, valued at approximately £1,375,000 over five years, requires suppliers to provide high-quality gowns and professional photography services for graduation ceremonies at both its Sunderland and London campuses. The tender period concludes on 12 October 2020.

This tender presents a significant opportunity for businesses specialising in event services, clothing rental, and photography to expand their client base within the educational sector. Suppliers that can offer high-quality, specialised clothing, alongside an efficient online ordering system, will be particularly well-suited to compete. With the potential for approximately £275,000 in annual contracts, and an additional discretionary spend opportunity, this is an excellent chance for SMEs to engage with a reputable institution and diversify their service offerings in a growing market.

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Notice Information

Notice Title

Graduation Gown and Photography Services

Notice Description

The University of Sunderland is inviting tenders to supply gowning and photography services for its graduation ceremonies each year (in the UK), at both its Sunderland and London Campuses, commencing with our Spring/Summer 2021 ceremonies. After initial tender evaluation, the top 3 scoring suppliers (unless unable to catch up) will be invited to demonstration/presentations. The summer ceremonies at Sunderland (usually held in July) take place over a week (2 events per day), whilst London (usually held in May, but may be brought forwarded to April 2021) are over 1/2 days (up to 2 events per day). The winter ceremonies at Sunderland (usually held in November) take place over 2/3 days (up to 2 events per day), whilst London (usually held in October) are over 1/2 days (up to 2 events per day). Each graduation ceremony is a special celebration for students, their guests, staff and VIP's and we want to ensure everyone who attends has the best day possible. Therefore, the University of Sunderland requires high quality, academically specific gowns, hoods, and hat hire for its students, VIP's, Executive and staff on the graduation event. Whilst also supplying a professional photography and framing service for graduates and honorary graduates and their guests. A fully secure online and offline ordering facility for graduands along with details of discount offers, clear information, eg sizing, booking process, payment options, cancellation policy, etc is essential to ensure an exceptional customer service experience. The tender is for a period of 3 years' with the option to extend for 2 years' in annual increments, commencing with the Spring/Summer 2021 ceremonies. Overall contract value is estimated at PS1,375,000 over 5 years' maximum contract length ie PS275,000 per annum (made up of PS200,000 Sunderland and PS75,000 London), although there are no guarantees on spend level). We also reserve the right to spend a further 50% of the anticipated spend, subject to changes to requirements across the University for the duration of the award. Additional information: To express an interest, please register your organisation on our eprocurement platform In-Tend: https://in-tendhost.co.uk/universityofsunderland/aspx/Home Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-503b1665-5241-4980-8044-1ecc0e7b9b6f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5b874266-53ff-4ad2-9881-96b4fc5578cf
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

79 - Business services: law, marketing, consulting, recruitment, printing and security

98 - Other community, social and personal services

CPV Codes

18300000 - Garments

18400000 - Special clothing and accessories

18410000 - Special clothing

18420000 - Clothing accessories

18440000 - Hats and headgear

18441000 - Hats

18443000 - Headgear and headgear accessories

79342200 - Promotional services

79952000 - Event services

79960000 - Photographic and ancillary services

79961300 - Specialised photography services

98000000 - Other community, social and personal services

98300000 - Miscellaneous services

Notice Value(s)

Tender Value
£1,375,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Sep 20205 years ago
Submission Deadline
12 Oct 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2021 - 30 Nov 2023 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SUNDERLAND
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUNDERLAND
Postcode
SR1 3SD
Post Town
Sunderland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC44 Sunderland
Delivery Location
TLC North East (England)
Local Authority
Sunderland
Electoral Ward
Millfield
Westminster Constituency
Sunderland Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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