Planning

Provision of FM and Electrical Works

DVLA - DRIVER & VEHICLE LICENSING AGENCY

This public procurement record has 1 release in its history.

Planning

13 Sep 2024 at 11:41

Planned Procurement Notice
Summary of the contracting process

The Driver & Vehicle Licensing Agency (DVLA) has released a future opportunity notice concerning the provision of Facilities Management (FM) and Electrical Works. This contract, estimated at approximately £330,000, will span 12 months, with a potential extension for another 12 months, starting from 2 December 2024 and ending on 1 December 2025. The services will be located in Wales, primarily at the DVLA headquarters in Swansea (SA6 7JL). This procurement falls under the planning stage, with a future notice date set for 14 October 2024. It encompasses several industry categories including electrical installation work, mechanical installations, and facilities management services. The deadline for detailed Risk Assessment Method Statements (RAMS) is set 10 days prior to the commencement of any works, and the project will conclude with stringent documentation and health & safety compliance requirements.

This tender presents significant opportunities for businesses specialising in facilities management and electrical works, particularly small and medium enterprises (SMEs) catering to the public sector. Companies with expertise in installing resilient power and data connections, digital screens, and electric hand dryers, and those capable of collaborating with existing FM providers, will find this contract particularly attractive. The procurement method aims to be open, fair, and transparent, encouraging a competitive environment where capable suppliers can thrive. SMEs are particularly encouraged to participate, indicating their size category within their proposals, thus enhancing their chances of securing this strategic opportunity to modernise and improve DVLA's facilities.

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Notice Information

Notice Title

Provision of FM and Electrical Works

Notice Description

The DVLA hereby publish this future opportunity notice for the Provision of Facilities Management and Electrical Works. The estimated value of the contract is cPS330,000. The service provider will operate on behalf of DVLA and will be accountable to DVLA for delivery of works within the terms of the contract. The contract term will be for 12 months with the option to extend for a further 12 months making this contract potentially a 2-year contract agreement. The DVLA wish to appoint a Supplier who can deliver a pipeline of Facilities Management and Electrical Works. The Supplier will be required to work with the existing Facilities Management (FM) provider and a new FM Supplier (from 1st April 2025). The pipeline of works includes, but is not limited to Facilities Management requirements and works pertaining with Fabric and Mechanical requirements, driven by the aim to modernise the DVLA estate and improve the facilities on offer for staff and building users. The DVLA would like to receive proposals for the following: - - Resilient power and data connection to Morriston main security gatehouse. - Installation of 30 digital screens. - Installation of 185 electric hand dryers across the estate. This work must be considerate and adhere to the following requirements: - - On site works will need to be carried out in accordance with Health & Safety policies and procedures which have been put in place by both DVLA and the FM Service Provider. - Detailed RAMS will need to be submitted 10 days prior to the commencement of any works for approval by the DVLA and their FM Service Provider. - Completed works will require sign off by the DVLA. - Handovers must include Operation & Maintenance (O&M) manuals, Health & Safety documentation, warrantees, test certificates, COSH sheets and any other relevant documentation. Final versions of documents must be provided within one month of the completion of physical works. - The Supplier must guarantee their work for a minimum of 12 months from handover. The purpose of this Future Opportunity Notice is to provide visibility of the potential work and forewarn interested service providers of this requirement. Providers should indicate if they fall within a small (less than 50 employees) or medium (50 to 249 employees) enterprise category. DVLA encourages open, fair and transparent procurement. It should be noted that responding to this notice does not place the supplier into an advantageous position nor are there any obligations bound by attendance. If you have any questions relating to this requirement, please contact allison.fry@dvla.gov.uk through the the Department for Transport's Sourcing portal Jaggaer.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-53462e52-9a02-4d27-8e17-a7074333f6f9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2fda0ee3-4f62-47a0-8f8d-6b6681a4e8a9
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

45310000 - Electrical installation work

45350000 - Mechanical installations

79993000 - Building and facilities management services

79993100 - Facilities management services

Notice Value(s)

Tender Value
£190,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Sep 20241 years ago
Submission Deadline
Not specified
Future Notice Date
14 Oct 2024Expired
Award Date
Not specified
Contract Period
2 Dec 2024 - 1 Dec 2025 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DVLA - DRIVER & VEHICLE LICENSING AGENCY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWANSEA
Postcode
SA6 7JL
Post Town
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL Wales
Local Authority
Swansea
Electoral Ward
Mynydd-bach
Westminster Constituency
Swansea West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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