Award

Graduation Gown and Photography Services - AWARD

UNIVERSITY OF SUNDERLAND

This public procurement record has 1 release in its history.

Award

08 Jan 2021 at 14:12

Award Notice
Summary of the contracting process

The University of Sunderland has awarded a contract for Graduation Gown and Photography Services, focusing on high-quality gowning and photography for graduation ceremonies at both its Sunderland and London campuses. The contract commenced on 1st February 2021 and will last until 30th November 2023, with an estimated total value of £1,375,000 over five years. This procurement was conducted through an open procedure, with the necessary tender period concluding on 12th October 2020. Key events include ceremonies in May and July for the London and Sunderland campuses, respectively.

This tender presents substantial opportunities for businesses specialising in event services, clothing, and photography. Companies that can provide high-quality and academically specific gowns, as well as professional photographic services, would be well-suited to compete for similar contracts, particularly those with experience in managing large-scale events and a strong focus on customer service. As the contract allows for a potential extension, interested businesses could leverage existing relationships to secure ongoing collaboration with the University.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Graduation Gown and Photography Services - AWARD

Notice Description

The University of Sunderland is inviting tenders to supply gowning and photography services for its graduation ceremonies each year (in the UK), at both its Sunderland and London Campuses, commencing with our Spring/Summer 2021 ceremonies. After initial tender evaluation, the top 3 scoring suppliers (unless unable to catch up) will be invited to demonstration/presentations. The summer ceremonies at Sunderland (usually held in July) take place over a week (2 events per day), whilst London (usually held in May, but may be brought forwarded to April 2021) are over 1/2 days (up to 2 events per day). The winter ceremonies at Sunderland (usually held in November) take place over 2/3 days (up to 2 events per day), whilst London (usually held in October) are over 1/2 days (up to 2 events per day). Each graduation ceremony is a special celebration for students, their guests, staff and VIP's and we want to ensure everyone who attends has the best day possible. Therefore, the University of Sunderland requires high quality, academically specific gowns, hoods, and hat hire for its students, VIP's, Executive and staff on the graduation event. Whilst also supplying a professional photography and framing service for graduates and honorary graduates and their guests. A fully secure online and offline ordering facility for graduands along with details of discount offers, clear information, eg sizing, booking process, payment options, cancellation policy, etc is essential to ensure an exceptional customer service experience. The tender is for a period of 3 years' with the option to extend for 2 years' in annual increments, commencing with the Spring/Summer 2021 ceremonies. Overall contract value is estimated at PS1,375,000 over 5 years' maximum contract length ie PS275,000 per annum (made up of PS200,000 Sunderland and PS75,000 London), although there are no guarantees on spend level). We also reserve the right to spend a further 50% of the anticipated spend, subject to changes to requirements across the University for the duration of the award.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-56a1c3d7-55d9-4af2-86d2-f7f8472cbe5c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/9eb7d7b7-afa6-4ef5-a216-0f5198ce4b16
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

79 - Business services: law, marketing, consulting, recruitment, printing and security

98 - Other community, social and personal services

CPV Codes

18300000 - Garments

18400000 - Special clothing and accessories

18410000 - Special clothing

18420000 - Clothing accessories

18440000 - Hats and headgear

18441000 - Hats

18443000 - Headgear and headgear accessories

79342200 - Promotional services

79952000 - Event services

79960000 - Photographic and ancillary services

79961300 - Specialised photography services

98000000 - Other community, social and personal services

98300000 - Miscellaneous services

Notice Value(s)

Tender Value
£1,375,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Jan 20215 years ago
Submission Deadline
12 Oct 2020Expired
Future Notice Date
Not specified
Award Date
8 Jan 20215 years ago
Contract Period
1 Feb 2021 - 30 Nov 2023 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SUNDERLAND
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUNDERLAND
Postcode
SR1 3SD
Post Town
Sunderland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC44 Sunderland
Delivery Location
TLC North East (England)
Local Authority
Sunderland
Electoral Ward
Millfield
Westminster Constituency
Sunderland Central

Supplier Information

Number of Suppliers
1
Supplier Name

EDE & RAVENSCROFT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-56a1c3d7-55d9-4af2-86d2-f7f8472cbe5c-2021-01-08T14:12:02Z",
    "date": "2021-01-08T14:12:02Z",
    "ocid": "ocds-b5fd17-56a1c3d7-55d9-4af2-86d2-f7f8472cbe5c",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "UoS/Gowns & Photography/0720 - AWARD",
        "title": "Graduation Gown and Photography Services - AWARD",
        "description": "The University of Sunderland is inviting tenders to supply gowning and photography services for its graduation ceremonies each year (in the UK), at both its Sunderland and London Campuses, commencing with our Spring/Summer 2021 ceremonies. After initial tender evaluation, the top 3 scoring suppliers (unless unable to catch up) will be invited to demonstration/presentations. The summer ceremonies at Sunderland (usually held in July) take place over a week (2 events per day), whilst London (usually held in May, but may be brought forwarded to April 2021) are over 1/2 days (up to 2 events per day). The winter ceremonies at Sunderland (usually held in November) take place over 2/3 days (up to 2 events per day), whilst London (usually held in October) are over 1/2 days (up to 2 events per day). Each graduation ceremony is a special celebration for students, their guests, staff and VIP's and we want to ensure everyone who attends has the best day possible. Therefore, the University of Sunderland requires high quality, academically specific gowns, hoods, and hat hire for its students, VIP's, Executive and staff on the graduation event. Whilst also supplying a professional photography and framing service for graduates and honorary graduates and their guests. A fully secure online and offline ordering facility for graduands along with details of discount offers, clear information, eg sizing, booking process, payment options, cancellation policy, etc is essential to ensure an exceptional customer service experience. The tender is for a period of 3 years' with the option to extend for 2 years' in annual increments, commencing with the Spring/Summer 2021 ceremonies. Overall contract value is estimated at PS1,375,000 over 5 years' maximum contract length ie PS275,000 per annum (made up of PS200,000 Sunderland and PS75,000 London), although there are no guarantees on spend level). We also reserve the right to spend a further 50% of the anticipated spend, subject to changes to requirements across the University for the duration of the award.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79960000",
            "description": "Photographic and ancillary services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "98300000",
                "description": "Miscellaneous services"
            },
            {
                "scheme": "CPV",
                "id": "18410000",
                "description": "Special clothing"
            },
            {
                "scheme": "CPV",
                "id": "98000000",
                "description": "Other community, social and personal services"
            },
            {
                "scheme": "CPV",
                "id": "18420000",
                "description": "Clothing accessories"
            },
            {
                "scheme": "CPV",
                "id": "18441000",
                "description": "Hats"
            },
            {
                "scheme": "CPV",
                "id": "79952000",
                "description": "Event services"
            },
            {
                "scheme": "CPV",
                "id": "18440000",
                "description": "Hats and headgear"
            },
            {
                "scheme": "CPV",
                "id": "79961300",
                "description": "Specialised photography services"
            },
            {
                "scheme": "CPV",
                "id": "79342200",
                "description": "Promotional services"
            },
            {
                "scheme": "CPV",
                "id": "18400000",
                "description": "Special clothing and accessories"
            },
            {
                "scheme": "CPV",
                "id": "18300000",
                "description": "Garments"
            },
            {
                "scheme": "CPV",
                "id": "18443000",
                "description": "Headgear and headgear accessories"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "SR1 3SD"
                    },
                    {
                        "region": "North East",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 0.01,
            "currency": "GBP"
        },
        "value": {
            "amount": 1375000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2020-10-12T17:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2021-02-01T00:00:00Z",
            "endDate": "2023-11-30T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-3364",
            "name": "University of Sunderland",
            "identifier": {
                "legalName": "University of Sunderland"
            },
            "address": {
                "streetAddress": "City Campus, Chester Road",
                "locality": "Sunderland",
                "postalCode": "SR1 3SD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Andrea Brook",
                "email": "andrea.brook@sunderland.ac.uk",
                "telephone": "0191 515 2851"
            },
            "details": {
                "url": "http://services.sunderland.ac.uk/finance/sections/procurement/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-159675",
            "name": "Ede & Ravenscroft Ltd",
            "identifier": {
                "legalName": "Ede & Ravenscroft Ltd"
            },
            "address": {
                "streetAddress": "93 Chancery Lane , Unit 51, London, Cambridgeshire, United Kingdom, WC2A 1DU"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-3364",
        "name": "University of Sunderland"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-56a1c3d7-55d9-4af2-86d2-f7f8472cbe5c-1",
            "status": "active",
            "date": "2021-01-11T00:00:00Z",
            "datePublished": "2021-01-08T14:12:02Z",
            "value": {
                "amount": 0,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-159675",
                    "name": "Ede & Ravenscroft Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2021-02-01T00:00:00Z",
                "endDate": "2023-11-30T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/9eb7d7b7-afa6-4ef5-a216-0f5198ce4b16",
                    "datePublished": "2021-01-08T14:12:02Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}