Award

KMCFRP-006 - Supply of Invoice Scanning and Data Capture Service

KIRKLEES COUNCIL

This public procurement record has 2 releases in its history.

AwardUpdate

26 Jan 2018 at 10:35

Award Notice
Tender

06 Nov 2017 at 07:34

Tender Notice
Summary of the contracting process

The Kirklees Council is seeking tenders for the "KMCFRP-006 - Supply of Invoice Scanning and Data Capture Service". This service falls under the miscellaneous business-related services category and is located in Yorkshire and the Humber, United Kingdom. The open procurement process is currently in the Award stage, with the contract period set to commence on 1st April 2018, lasting two years with the possibility of extension until 31st March 2023. The estimated total value of this contract is approximately £250,000, with an initial £100,000 allocated for the first two years and an additional £50,000 per annum if extended. The tender period closed on 7th December 2017.

This procurement opportunity presents significant potential for businesses, particularly those specialising in scanning and data capture services, such as firms offering optical-character-recognition (OCR) software or invoice processing solutions. Small and medium-sized enterprises (SMEs) as well as voluntary, community, and social enterprises (VCSEs) are encouraged to participate due to the Council's interest in engaging adept service providers for their Shared Service Centre, which manages a considerable volume of invoices annually.

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Notice Information

Notice Title

KMCFRP-006 - Supply of Invoice Scanning and Data Capture Service

Notice Description

Tenders are invited by the Council of the Borough of Kirklees (the "Council") from Service Providers with relevant experience and ability to provide the supply of invoice scanning and data capture service (the "Services"). The Council operates a Shared Service Centre to manage certain operational tasks for the authority. A primary responsibility of the Shared Service Centre is payment of invoices to the Council's creditors - approximately eighty four thousand (84,000) invoices per annum. The Council requires provision of an invoice scanning and data capture service to facilitate this function. The Service Provider will be required to undertake the following services (or any subsequent variation thereof through the Change Control Procedure): Receipt of Documents; Scanning and Data Capture; Discrepancy Handling; Data and Image Export; Service Level Reporting. It is anticipated that the Contract will initially run for a period of two (2) years with the successful Service Provider, with the provision to extend the Contract for a further period, or for successive periods, up to 31st March 2023. The current service utilised by the Council's Financial Management, Risk, IT and Performance Service for its invoice scanning and data capture service requirements is valued at approximately fifty thousand pounds (PS50,000) per annum. The anticipated value of the Services being procured by the Council under this Contract is estimated to be approximately one hundred thousand pounds (PS100,000) over the initial two (2) years of the Contract, plus the extension period, or successive extension periods up to 31st March 2023, estimated at approximately fifty thousand pounds (PS50,000) per annum. The anticipated Commencement Date of the Contract is 1st April 2018. Tender documents are available to download at: https://www.yortender.co.uk/procontract/supplier.nsf.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-588d3d4b-c004-402f-9924-851a82b43677
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c7432dff-278c-4940-b13d-9871b6553f87
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48313000 - Optical-character-recognition (OCR) software package

79990000 - Miscellaneous business-related services

79999000 - Scanning and invoicing services

79999100 - Scanning services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
Not specified
Awards Value
£125,445 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
26 Jan 20188 years ago
Submission Deadline
7 Dec 2017Expired
Future Notice Date
Not specified
Award Date
17 Jan 20188 years ago
Contract Period
31 Mar 2018 - 31 Mar 2020 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
KIRKLEES COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HUDDERSFIELD
Postcode
HD1 2TG
Post Town
Huddersfield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Kirklees
Electoral Ward
Newsome
Westminster Constituency
Huddersfield

Supplier Information

Number of Suppliers
1
Supplier Name

PARSEQ

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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