Tender

L22002-T-MC - Service maintenance and repairs to the Automated Voice and the PA VA System with asset replacement

LONDON LUTON AIRPORT

This public procurement record has 2 releases in its history.

TenderAmendment

21 Nov 2023 at 16:41

Tender Notice
Tender

18 Aug 2023 at 11:03

Tender Notice
Summary of the contracting process

The London Luton Airport is inviting tenders for a service maintenance and repairs contract for its Automated Voice and Public Address / Voice Alarm System. The contract will include 24/7/365 call-out service and potential asset replacement. The procurement stage is selective, following a competitive procedure with negotiation. The tender deadline is 7th December 2023. The contract period is set to commence on 1st February 2024 and end on 31st December 2033. This falls under the repair and maintenance services category.

This tender by London Luton Airport presents an opportunity for businesses experienced in repair and maintenance services related to audio-visual equipment, communication systems, and computer software packages. The ten-year contract split into 3 lots offers potential for long-term business growth. Companies capable of meeting the airport's requirements and demonstrating past experience in similar projects are encouraged to participate, regardless of sector. Applications from both single organisations and consortia are welcome.

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Notice Information

Notice Title

L22002-T-MC - Service maintenance and repairs to the Automated Voice and the PA VA System with asset replacement

Notice Description

LLAOL would like to invite you to tender for the service, maintenance & 24/7/365 call out, of the main airport terminal Automated Voice System and Public Address / Voice Alarm System (PAVA). The contract will also allow for the design, supply, installation & commissioning of any new systems as part of a strategic asset replacement programme or in line with any future Airport development. The airport has already invested in two Honeywell D1 through its last expansion programme and would like to continue and replace older systems and standardise on the D1 (or equivalent) and peripherals listed within the PT35. In addition, London Luton Airport currently utilises AviaVox system and wishing to upgrade to the AviaVox AVX-8 or an equivalent proposal. Both systems will need to be integrated. Once both elements are completely integrated LLA will require the decommission and disposal of the old Automated Voice System (TOA). Where LLA state "or equivalent" throughout this and other tender documents, LLA reserves the right to final say on what constitutes as equivalent. The contract will be split into 3 lots which will be awarded as separate agreements to one supplier each. This/these contracts will be for a ten-year (10) year period. Supplier may wish to bid for more than one lot/ all lots providing they are capable of meeting LLA's full requirement. Note that the award of one lot does not guarantee the award of any other/ all lots. Additional information: Prospective contractors must be able to demonstrate previous experience of similar work and be prepared to provide references. Applications are welcome from single organisations or consortia from the public, private and voluntary/community sector. To access this or any other LLA open tender advert and to view the necessary tendering documents and express your interest, please visit the LLA e-Tendering Portal at: https://in-tendhost.co.uk/llaol All tender opportunities can be found under the Tenders link in the grey bar just below the LLA logo banner. If this is your first time using this portal, you will need to register in order to Express Interest by clicking the Register link also located in the grey bar or via the yellow Register button to the left on the Home Screen. If you are already registered on the LLA e-Tendering portal simply enter your details and login as usual. During registration, simply complete the information required on the three areas Company Details, Business Classifications and Company Categories. Once completed, click the Register My Company button located at the bottom. Please note you must express an interest through this portal in order to be attached to the tender project. After expressing interest and reviewing any tender documents, in order to progress you will also be asked whether or not you wish to Opt In or Opt Out of the process and click the appropriate button. Doing so will indicate to the buyers your intention to either make a submission or not and allow you to progress. Once you have opted in, you will be able to submit a response and use the Correspondence facility to ask any tender related questions. We accept no liability if you have not expressed an interest in the tender. Is a Recurrent Procurement Type? : Yes

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6910d31b-8ec0-4f38-8f55-f2babe741ad5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b194afda-6aba-4d9a-8451-904c027008ed
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

48 - Software package and information systems

50 - Repair and maintenance services

CPV Codes

31200000 - Electricity distribution and control apparatus

31300000 - Insulated wire and cable

48000000 - Software package and information systems

48500000 - Communication and multimedia software package

48510000 - Communication software package

48900000 - Miscellaneous software package and computer systems

48952000 - Public address systems

48980000 - Programming languages and tools

50000000 - Repair and maintenance services

50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment

50340000 - Repair and maintenance services of audio-visual and optical equipment

50342000 - Repair and maintenance services of audio equipment

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Nov 20232 years ago
Submission Deadline
7 Dec 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2024 - 31 Dec 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON LUTON AIRPORT
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BEDFORDSHIRE
Postcode
LU2 9LY
Post Town
Luton
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH21 Luton
Delivery Location
Not specified
Local Authority
Luton
Electoral Ward
Wigmore
Westminster Constituency
Luton South and South Bedfordshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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