Tender

Meeting Management and Voting System

TAUNTON DEANE BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Tender

08 Feb 2019 at 12:49

Tender Notice
Summary of the contracting process

Taunton Deane Borough Council is conducting a tender for a "Meeting Management and Voting System" aimed at modernising its council operations as it transitions into the new Somerset West and Taunton Council on 1 April 2019. The procurement is classified under the industry category of repair and maintenance services of audio-visual and optical equipment, with a total estimated value of £140,000. The procurement method is an open procedure, and the tender period will close on 1 March 2019. The delivery will take place in the South West region of the United Kingdom, with contract performance expected to start on 5 April 2019 and conclude by 4 May 2019.

This tender presents a significant opportunity for businesses specialising in audio-visual systems, conference-room furniture, and related infrastructure. Companies that can provide innovative meeting management solutions, robust audio-visual equipment, and support services would be particularly well-suited to compete. This project aligns with a broader transformation initiative aimed at enhancing democratic processes, making it an attractive prospect for businesses focused on public sector contracts and modernisation projects.

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Notice Information

Notice Title

Meeting Management and Voting System

Notice Description

Taunton Deane Borough Council and West Somerset Council are fundamentally changing. Both Councils will cease to exist on 1 April 2019 and in their place a new council, Somerset West and Taunton, will be created. This new council will be structured and will deliver services in a different way from the two existing councils. We are currently undertaking a major Transformation Programme to make changes to our accommodation, staffing structures, ways of working, technology and to deliver a genuinely customer centric approach to future service delivery These changes include the refurbishment and modernisation of the existing council chamber, the John Meikle Room (JMR), and the two adjacent committee rooms. Over and above the fabric of the room, there is a requirement to provide a fit for purpose meeting management system and supporting audio visual infrastructure. The system will provide flexible and robust capability to our councillors, staff and the public for the purposes of supporting transparent and accessible democratic decision making. The system will provide the flexibility to hold council and committee meetings in one large space (comprising all three rooms) or in the three separate spaces. Equally the individual rooms may be used for internal meetings and presentations, or be hired to external organisations for the same purposes within the suite. In addition the system should be capable of being transported to other sites and work, subject to initial setup and adequate infrastructure, with minimal configuration or changes,

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-69d222bf-5b34-4a7e-b999-573aee37517b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7e16aaa8-58ea-4ac2-a861-ced82202bf7b
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

50 - Repair and maintenance services

CPV Codes

32321200 - Audio-visual equipment

32321300 - Audio-visual materials

39153000 - Conference-room furniture

50340000 - Repair and maintenance services of audio-visual and optical equipment

Notice Value(s)

Tender Value
£140,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Feb 20197 years ago
Submission Deadline
1 Mar 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Apr 2019 - 4 May 2019 30 days
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TAUNTON DEANE BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TAUNTON
Postcode
TA1 4DY
Post Town
Taunton
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK62 Somerset
Delivery Location
TLK South West (England)
Local Authority
Somerset
Electoral Ward
Bishop's Hull & Taunton West
Westminster Constituency
Taunton and Wellington

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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