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Framework Agreement for the provision of Art Transportation Services

City of London Corporation

This public procurement record has 2 releases in its history.

Award

24 Jul 2025 at 12:52

Award Notice
Tender

13 Dec 2024 at 15:33

Tender Notice
Summary of the contracting process

The City of London Corporation has successfully awarded a Framework Agreement for Art Transportation Services to seven suppliers, covering a range of international locations including the UK, Europe, North America, Australia, New Zealand, Japan, and worldwide. The procurement, managed by the Barbican Centre, is part of an open procedure designed to service the packing, transport, and storage of fine art and exhibitions. Awarded on 21 July 2025, the contract spans four years, running through to 24 July 2029, with an estimated total value of £3.8 million and an annual value of £950,000. The procurement process was conducted electronically via the capitalESourcing portal, and the project allows for multiple suppliers per Lot, ensuring broad coverage and expertise.

This comprehensive procurement offers significant opportunities for businesses involved in art handling, transportation, storage, and associated services like technical assistance and project management. The successful tenderers, such as Crown Fine Art and Constantine Limited, highlight the diversity of supplier scale from SMEs to larger firms, making this an attractive proposition for businesses of all sizes looking to expand in the cultural logistics sector. The lack of exclusivity under the Framework Agreement offers additional opportunities for other firms to engage with similar services, nurturing a competitive environment conducive to business growth in transport services focusing on art and exhibition logistics.

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Notice Information

Notice Title

Framework Agreement for the provision of Art Transportation Services

Notice Description

The Barbican Centre (on behalf of the City of London Corporation) wishes to procure a multi-supplier Framework Agreement for an art transportation service to cover its requirements domestically and internationally. The Framework Agreement has therefore been divided into the following for 4 Lots according to different areas of the world: - Lot 1: UK - Lot 2: UK and Europe - Lot 3: UK, Europe, North America, Australia, New Zealand and Japan - Lot 4: Worldwide For lots 3 and 4, transport could be by air, sea and / or road. The Framework Agreement shall be utilised to award work for the packing and transport of fine art, objects, storage of works, entire exhibitions and exhibition fixtures and fittings from Barbican Sites; to and/or from any site at which an exhibition is taking place; and, to and/or from the premises of any owner/lender of a work. In addition the Barbican Centre may require the provision of other services such as technical assistance, project management and technical advice for projects to be delivered according to the relevant Lot. Other departments of the City of London Corporation will also have the ability to utilise the Framework Agreement for the provision of any, or all, of the requirements which are the same as, or similar to those services specified in the procurement documents. The estimated total value of the Framework Agreement is stated in this notice and is for the entire duration, including call-off contracts. There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the contracting authority will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those Services specified under the established Framework Agreement. This has now been awarded to a total of seven suppliers ranging from 5-6 suppliers per Lot after an FTS Open procedure. The Framework agreement length is 4 years. Additional information: This procurement was ran electronically through the capitalEsourcing portal where organisations interested in providing services under this procurement, project reference: prj_COL_24698 registered an interest and submitted the required Tender Documents. The procurement was a one stage process (Open procedure); therefore, suppliers submitted tenders submission before the deadline on the 21st of February 2025. After a thorough evaluation and moderation process, a total of 7 suppliers were awarded on the framework ranging from 5-6 suppliers per lot. The estimated total value given in this notice is for the full duration of the Framework Agreement. The estimated annual value of the Framework Agreement, across the 4 Lots, is approximately 950,000 GBP. Each successful bidder was required to execute a formal Framework Agreement with the contracting authority which embodies the terms of all the Tender Documents. The Framework Agreement was executed as a Deed and prepared by the Comptroller and City Solicitor. The successful bidders were required to execute the formal Framework Agreement prior to the commencement date of the framework.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6b211099-b427-4172-af2b-8582d616c163
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/58cc08a6-eaad-4915-9168-b8390484d8f1
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

63 - Supporting and auxiliary transport services; travel agencies services

92 - Recreational, cultural and sporting services

CPV Codes

60000000 - Transport services (excl. Waste transport)

60100000 - Road transport services

60400000 - Air transport services

63110000 - Cargo handling services

92521100 - Museum-exhibition services

Notice Value(s)

Tender Value
£3,800,000 £1M-£10M
Lots Value
Not specified
Awards Value
£3,800,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20251 years ago
Submission Deadline
21 Feb 2025Expired
Future Notice Date
Not specified
Award Date
21 Jul 20251 years ago
Contract Period
24 Jul 2025 - 24 Jul 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City of London Corporation
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC2P 2EJ
Postcode Area
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
TLI London
Local Authority
Islington
Electoral Ward
Clerkenwell
Westminster Constituency
Islington South and Finsbury

Supplier Information

Number of Suppliers
7
Supplier Names

Crown Fine Art

Constantine Ltd

Kuehne + Nagel Limited

K PAK LIMITED

Harrow Green

Momart Ltd

Mtec Warehousing Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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