Award

INVITATION TO TENDER FOR THE PROVISON OF PROPERTY/ARCHIVE SYSTEM IMPLEMENTATION

WEST MERCIA POLICE PROCUREMENT DEPARTMENT

This public procurement record has 1 release in its history.

Award

14 Oct 2021 at 10:22

Award Notice
Summary of the contracting process

The West Mercia Police Procurement Department is inviting tenders for the implementation of a Property/Archive system, aimed at enhancing their operational efficiency. This procurement falls under the IT software package category and is based in the West Midlands, United Kingdom. The tender process has been completed as of October 14, 2021, with the contract awarded to KIM Software Solutions Ltd on June 11, 2021. The contract is set to commence on September 2, 2021, and will run for three years, with an option for a two-year extension based on performance and pricing considerations. The procurement method used was an open procedure, and the contract value is estimated at £500,000.

This tender provides a significant opportunity for businesses specialising in IT software solutions and services, especially those with experience in the policing sector or similar fields, as the solution needs to be thoroughly tested to mitigate operational risks. Companies that are adept at software support and implementation services, particularly those with a strong background in data migration and management, would be well-positioned to compete effectively for this contract. The scope of work involves implementing a comprehensive data analysis and migration strategy, allowing for substantial business growth in the public sector context.

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Notice Information

Notice Title

INVITATION TO TENDER FOR THE PROVISON OF PROPERTY/ARCHIVE SYSTEM IMPLEMENTATION

Notice Description

The West Mercia Police & Crime Commissioner and The Warwickshire Police & Crime Commissioner (the Authority) invites you to tender for the provision of Property/Archive system implementation. The solution needs to be tried and tested in the policing environment or equivalent to minimise any risk of operational impact. The Contract will be with a single supplier to commence on date of Purchase Order and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority's discretion following a review of the service. This extension period shall be subject to: * The organisational requirements of the Authority. * The Contractor maintaining levels of performance which are acceptable to the Authority throughout the preceding contract period. * The Contractor offering levels of pricing and value which are acceptable to the Authority for the extension period. For the PMS aspect of the tender, it is required that the successful contractor will (as part of the implementation services) complete a comprehensive data analysis to allow for the identification of West Mercia and Warwickshire data within the current PMS platform for migration to two standalone (separate) platforms and contracts for each Authority. The ARMS platform will continue to be utilised on a "joint" use basis and therefore there is no requirement for the data to be split but still requires the current data to be migrated to the new platform. West Mercia will be the main contracting party with Warwickshire requiring continued access, due to Warwickshire utilising the Central Property Store with no current plans to replicate this elsewhere. The Authority expressly reserves the right to make changes to the tendering timetable and accepts no liability should this happen. Interested bidders will be notified of any changes as required

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-72418cd4-21ad-4ec5-98f8-2487a07acbea
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1355f09f-972f-47dc-a613-6d83b97644c9
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48517000 - IT software package

72260000 - Software-related services

72261000 - Software support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£500,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
14 Oct 20214 years ago
Submission Deadline
15 Jan 2021Expired
Future Notice Date
Not specified
Award Date
10 Jun 20214 years ago
Contract Period
1 Sep 2021 - 1 Sep 2024 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST MERCIA POLICE PROCUREMENT DEPARTMENT
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WORCESTER
Postcode
WR3 8SP
Post Town
Worcester
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Wychavon
Electoral Ward
North Claines & Salwarpe
Westminster Constituency
Droitwich and Evesham

Supplier Information

Number of Suppliers
1
Supplier Name

KIM SOFTWARE SOLUTIONS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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