Award

Storage, Maintenance and Retrieval of Paper Records to include a Document Scan Demand Service

DURHAM COUNTY COUNCIL

This public procurement record has 1 release in its history.

Award

29 Apr 2022 at 13:09

Award Notice
Summary of the contracting process

Durham County Council is seeking bids for the contract titled "Storage, Maintenance and Retrieval of Paper Records to include a Document Scan Demand Service." This procurement falls under the services industry category, specifically focusing on storage and warehousing services as well as records management. The contract, valued at £96,000, has a defined contract period from 1st April 2022 to 31st March 2026, with an option for a 24-month extension. The tender period for submissions ended on 16th March 2022, with the award date for the contract being 31st March 2022. The procurement method employed was a selective or restricted procedure.

This tender presents an opportunity for companies specialising in storage and records management services, particularly those capable of providing secure storage, maintenance, and digital scanning solutions. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to compete, as this contract may align well with their expertise. Engaging with this procurement process could lead to significant growth, especially for businesses that can efficiently manage document services across multiple locations within Durham County Council’s premises.

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Notice Information

Notice Title

Storage, Maintenance and Retrieval of Paper Records to include a Document Scan Demand Service

Notice Description

This RFQ is for Storage, Maintenance and Retrieval of Paper Records to include Scan Demand Services. The primary objective of the contract is to provide external storage of paper records by providing secure storge, maintenance and retrieval of paper records including the facility of a scan on demand service across all Durham County Council buildings when required. The facility to manage access to paper records by requesting indexed paper records which are then diitised and transmitted electronically to a specified and secure location. The proposed Contract start date is from 1st April 2022 to 31st March 2024 with the option to extend for a further 24-months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-75e709ff-f3f7-4069-9c00-e91a11289881
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a13eb362-daa5-483f-b2f0-c3aa324e6f11
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

63120000 - Storage and warehousing services

72317000 - Data storage services

79996100 - Records management

Notice Value(s)

Tender Value
£96,000 Under £100K
Lots Value
Not specified
Awards Value
£96,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
29 Apr 20223 years ago
Submission Deadline
16 Mar 2022Expired
Future Notice Date
Not specified
Award Date
30 Mar 20223 years ago
Contract Period
31 Mar 2022 - 31 Mar 2026 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DURHAM COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DURHAM
Postcode
DH1 5UL
Post Town
Durham
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC41 Durham
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
County Durham
Electoral Ward
Neville's Cross
Westminster Constituency
City of Durham

Supplier Information

Number of Suppliers
1
Supplier Name

BOXIT NORTH

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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