Award

TS16023 - Supply of an Internally Hosted Asset and Facilities Management Solution with Associated Services

DERBYSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Award

25 Jan 2018 at 13:53

Award Notice
Summary of the contracting process

The procurement process for the "TS16023 - Supply of an Internally Hosted Asset and Facilities Management Solution with Associated Services" has been completed by Derbyshire County Council. This initiative falls under the software package and information systems category and took place in the East Midlands, England. The contract period commenced on 1st October 2017 and runs until 30th September 2021, with an awarded contract value of £149,800. The procurement method applied was an open procedure, with a tender period that ended on 23rd February 2017. Tenderers needed to ensure their total contract value fell below the OJEU threshold of £164,176 for compliance.

This opportunity may foster significant growth for businesses specialising in IT solutions, particularly those focused on asset and facilities management systems. Companies with expertise in software development, consulting, and support services would be well-suited to compete, especially those capable of providing web-enabled solutions that can be hosted internally and interface with various existing systems. Given the requirements for flexibility and usability tailored for local authority clients, firms that prioritise user-friendly interfaces and compliance with health and safety regulations will be particularly competitive in future tenders within this sector.

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Notice Information

Notice Title

TS16023 - Supply of an Internally Hosted Asset and Facilities Management Solution with Associated Services

Notice Description

The Council is looking to procure a single Internally Hosted Asset and Facilities Management Solution with Associated Services for its Corporate Resources Property Division, to facilitate efficient management of its land and property portfolio. The Solution needs to provide Asset Management and Facilities Management functions including collection and retention of common property data and health and safety and statutory compliance data. It needs to be flexible, suitable for a Local Authority client, user friendly and able to interface with other software packages such as Computer Aided Design (CAD), Geographic Information System (GIS) mapping systems, and potentially Building Information Modelling (BIM) software. The Solution needs to be web enabled and accessible from any Council location despite varying levels of mobile network coverage. It will be internally hosted within the Council's own data centres. Associated Services include, but are not limited to: implementation; data migration; support and maintenance; training and skills/knowledge transfer; and account management. Tenderers must note that benchmarking indicates this requirement can be delivered below the OJEU threshold of PS164,176. Therefore, any submissions that do not fall below this figure for the Total Contract Value, including optional requirements and possible extensions, will be deemed non-compliant. The initial contract period is 4 years, with options to extend on an annual basis to take the term up to a maximum of 7 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7c904e28-3526-4265-bf03-a1c7970a33d0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e7a378be-8067-4662-a246-0d110f2f0970
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
£149,800 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
25 Jan 20188 years ago
Submission Deadline
23 Feb 2017Expired
Future Notice Date
Not specified
Award Date
19 Jul 20178 years ago
Contract Period
30 Sep 2017 - 30 Sep 2021 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBYSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MATLOCK
Postcode
DE4 3AG
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
TLF East Midlands (England)
Local Authority
Derbyshire Dales
Electoral Ward
Matlock West
Westminster Constituency
Derbyshire Dales

Supplier Information

Number of Suppliers
1
Supplier Name

CIPFA BUSINESS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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