Tender

Next Flood Warning System (NFWS)

ENVIRONMENT AGENCY

This public procurement record has 2 releases in its history.

Tender

27 Feb 2023 at 12:20

Tender Notice
Tender

05 Dec 2022 at 17:19

Tender Notice
Summary of the contracting process

The Environment Agency has issued a tender for the Next Flood Warning System (NFWS) project. The procurement stage is currently active with a contract period starting on 1st January 2024 and ending on 31st December 2033. The tender value is £31,650,000, with a minimum value of £17,750,000. The deadline for submissions is 30th January 2023. The project falls under the main procurement category of services in the Information Technology Services industry. The buying organisation is the Environment Agency based in Bristol, United Kingdom.

The NFWS tender presents an opportunity for businesses in the IT services sector to compete for a substantial contract. Companies specializing in information technology, consulting, software development, and support would be well-suited to participate. The procurement method is selective, involving a competitive procedure with negotiation above the threshold. Small and medium-sized enterprises (SMEs) are deemed suitable for this opportunity, offering a chance for growth and collaboration within the UK public sector digital services landscape.

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Notice Information

Notice Title

Next Flood Warning System (NFWS)

Notice Description

The EA has used a flood warning system (FWS) to deliver a flood warning service to the public, partners and the media for over twenty years. The current system has remained largely unchanged for many years. FWS is supported by satellite systems maintained by the EA and third-party suppliers in order to provide accurate and up-to-date information to users. This is a complex technology estate, and includes telemetry systems, forecasting systems and services all feeding into messages being issued from the FWS. The capabilities required for NFWS are summarised below: a. to implement and cutover to the Supplier Solution in its entirety (the "Beta") within eighteen (18) months of the Effective Date; b. to provide the core NFWS functionality for Users within England: * define (geographic) Operational Boundaries and Target Areas; * provide a Common Operational Picture by region; * create Warnings and manage Warnings in force; * allow Users and Organisations to Register to receive Warnings; * issue location-based Warnings and other Messages through multiple Contact Channels; * obtain contact details for Unregistered Users for a region; * ingest data or publish data to GIS systems, address systems, flood risk mapping systems, telemetry systems, forecasting systems, and data sharing systems. c. provide product delivery, user-centered services, IT Service Management and hosting; d. provide the capability to introduce future services, such as additional geospatial services, new Contact Channels (e.g. social media, smart devices, mobile app), new flood and/or geospatial related digital services, and new Message types (e.g. environment related incidents, such as drought); and e. provide the option for other Defra Group bodies, Risk Management Authorities, and other UK government departments to utilise the Services. NFWS must have a product roadmap which includes functionality readily available in the proposed product suite beyond the functionality currently stated in the draft Contract that the EA may wish to implement via the Change Control Procedure. In addition, the Supplier must propose new ideas, innovations, and service improvements via a bi-annual Continuous Improvement Plan. The pre-qualification for this procurement has now concluded. The shortlisted suppliers are Accenture (UK) Limited, Fujitsu Services Limited, IBM United Kingdom Limited and Leidos Innovations UK Ltd.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-88270c04-8a61-41a2-a344-9fa795e8df47
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0b148b93-eec3-46a5-a07b-26ae51056526
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

48 - Software package and information systems

64 - Postal and telecommunications services

72 - IT services: consulting, software development, Internet and support

CPV Codes

38221000 - Geographic information systems (GIS or equivalent)

48000000 - Software package and information systems

48333000 - Contact management software package

48512000 - Interactive voice response software package

64212100 - Short Message Service (SMS) services

64216000 - Electronic message and information services

72000000 - IT services: consulting, software development, Internet and support

72222300 - Information technology services

Notice Value(s)

Tender Value
£31,650,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Feb 20232 years ago
Submission Deadline
30 Jan 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2024 - 31 Dec 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ENVIRONMENT AGENCY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS1 5AH
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
Not specified
Local Authority
Bristol, City of
Electoral Ward
Hotwells and Harbourside
Westminster Constituency
Bristol Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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                "id": "50",
                "description": "NFWS Schedule 19 Financial Reports and Audit Rights",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/ace1f2b2-f1e9-4b59-80ab-adf8b4894feb",
                "format": "application/pdf"
            },
            {
                "id": "51",
                "description": "NFWS Core Terms",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/e5b533c6-346c-4a94-b1b5-a7e2a74cba64",
                "format": "application/pdf"
            },
            {
                "id": "52",
                "description": "NFWS Schedule 1 Definitions",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/b8fd1bc4-b8da-4c79-9b55-c006e849307c",
                "format": "application/pdf"
            },
            {
                "id": "53",
                "description": "NFWS Schedule 14 Testing Procedures",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/7b15b327-3368-42c1-b375-d2502271a320",
                "format": "application/pdf"
            },
            {
                "id": "54",
                "description": "NFWS Schedule 18 Financial Distress",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/c4643c00-d78a-49e2-9aaf-117aae731e00",
                "format": "application/pdf"
            },
            {
                "id": "55",
                "description": "NFWS Schedule 10 Notified Key Sub-contractors",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/d1e15296-c021-4422-a713-529f75584cd3",
                "format": "application/pdf"
            },
            {
                "id": "56",
                "description": "NFWS Schedule 13 Implementation Plan",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/518652de-5a76-4525-ac24-ef4e8ffb0c3d",
                "format": "application/pdf"
            },
            {
                "id": "57",
                "description": "NFWS Schedule 31 Processing Personal Data",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/32d456e7-fb93-494d-8ce6-2a75646b018d",
                "format": "application/pdf"
            },
            {
                "id": "58",
                "description": "NFWS Schedule 32 Intellectual Property Rights",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/729f39b1-fd87-4408-9805-4714ef1397ed",
                "format": "application/pdf"
            },
            {
                "id": "59",
                "description": "NFWS Schedule 15 Charges and Invoicing",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/5c41bcf7-5e5d-47d2-9c7e-908cbc10f8c0",
                "format": "application/pdf"
            },
            {
                "id": "60",
                "description": "NFWS Schedule 17 Benchmarking",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/3b5e8f4e-f7f7-4d2f-8d81-ee95d05d9ee1",
                "format": "application/pdf"
            },
            {
                "id": "61",
                "description": "NFWS Schedule 24 Reports and Records Provisions",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/0a2daebb-3b99-4c43-90ab-98245bf004b9",
                "format": "application/pdf"
            },
            {
                "id": "62",
                "description": "NFWS Schedule 25 Exit Management",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/fc07d9dc-f6e6-4cb6-a71c-ed093df9082a",
                "format": "application/pdf"
            },
            {
                "id": "63",
                "description": "NFWS Schedule 27 Conduct of Claims",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/daea65c0-6f42-4f82-98bc-4e9a4d4c18a0",
                "format": "application/pdf"
            },
            {
                "id": "64",
                "description": "NFWS Schedule 21 Governance",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/3a5c8d1b-e30d-4835-b12a-e0f04f81e581",
                "format": "application/pdf"
            },
            {
                "id": "65",
                "description": "NFWS Schedule 22 Change Control Procedure",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f62cc55c-3d11-417b-a58d-5ed4b075a2e2",
                "format": "application/pdf"
            },
            {
                "id": "66",
                "description": "NFWS Schedule 26 Service Continuity Plan",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/98ebf76c-858b-44c6-968c-696b6a95edd9",
                "format": "application/pdf"
            },
            {
                "id": "67",
                "description": "NFWS Schedule 28 Staff Transfer",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/8570848f-fd0d-4a28-b882-2f31554b9bff",
                "format": "application/pdf"
            },
            {
                "id": "68",
                "description": "NFWS Schedule 23 Dispute Resolution Procedure",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/a182613b-ca5c-4da5-8da0-c3e33b101a1d",
                "format": "application/pdf"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-226398",
            "name": "Environment Agency",
            "identifier": {
                "legalName": "Environment Agency"
            },
            "address": {
                "streetAddress": "Horizon House, Deanery Road",
                "locality": "Bristol",
                "postalCode": "BS1 5AH",
                "countryName": "UK"
            },
            "contactPoint": {
                "name": "Ed Butler",
                "email": "ed.butler@defra.gov.uk",
                "telephone": "03708506506"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-226398",
        "name": "Environment Agency"
    }
}