Award

Distribution and Fulfilment of the 2025 Visit East Yorkshire Holiday Guide

EAST RIDING OF YORKSHIRE COUNCIL

This public procurement record has 1 release in its history.

Award

15 Aug 2024 at 10:31

Award Notice
Summary of the contracting process

East Riding of Yorkshire Council recently completed the procurement process for the distribution and fulfilment services of the 2025 Visit East Yorkshire Holiday Guide. The project falls under the industry category of Post and Courier Services, specifically involving data collection and collation services. The awarded contract, valued at £21,000, was granted to Lifestyle Media Group Limited. This competitive quotation process was below the threshold and was finalised with submissions required by 5th August 2024, and the contract period is set from 1st January 2025 to 31st December 2025. The fulfilment services will be carried out across the United Kingdom.

This tender offers vital business growth opportunities for SMEs specialising in logistics, fulfilment, and data management services. Companies with a strong background in high-volume brochure distribution, targeted lead generation, and data compliance will find this contract particularly suitable. Organisations capable of handling storage, poly wrapping, and efficient inquiry fulfilment within strict timeframes are well-placed to compete. Additionally, businesses that can provide comprehensive management reports, effective communication, and client representation will meet the tender's criteria, potentially enhancing their portfolio by partnering with a recognised regional council.

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Notice Information

Notice Title

Distribution and Fulfilment of the 2025 Visit East Yorkshire Holiday Guide

Notice Description

Visit East Yorkshire procurement of services for the advertising and distribution of the Visit East Yorkshire Guide 2025 to commence January 2025. 36 paged A4 brochure Weight currently at 36 pages is 146 grams Detailed costs for delivering the following requirements should be provided. Storage for up to 10,000 A4 brochures A4 poly wrapping Address labels Good quality highly targeted lead generation for 10,000 guide requests, all data captured needs to be GDPR compliant. Please give detailed account of how you will advertise the brochure to generate the requests Data capture of all enquiries to be supplied to VEY monthly or at the end of the campaign. Fulfilment of enquiries within 48 hours Details of preferential postage rates offered Monthly reports regarding stock levels and fulfilment Associated management fees To service telephone and online brochure requests within 48 hours To represent Visit East Yorkshire professionally as a tourism organisation To ensure all data is captured accurately and presented in a usable format Effective communication with the Visit East Yorkshire Tourism team K E Y OBJECTI V ES The submissions will be evaluated/scored on the following criteria: Price and value for money Evidence of previous experience Quality and detail of proposal How services are provided Ability to meet timeframes Submissions are required back by 9:00am on Monday 5th August 2024. lucy.durham@eastriding.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8c27254f-825c-4da6-a1b3-6522c594c63d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b9a23494-99a0-4812-bc09-c2212133b267
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

72 - IT services: consulting, software development, Internet and support

CPV Codes

64100000 - Post and courier services

72314000 - Data collection and collation services

Notice Value(s)

Tender Value
£24,000 Under £100K
Lots Value
Not specified
Awards Value
£21,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
15 Aug 20241 years ago
Submission Deadline
5 Aug 2024Expired
Future Notice Date
Not specified
Award Date
5 Aug 20241 years ago
Contract Period
1 Jan 2025 - 31 Dec 2025 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST RIDING OF YORKSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BEVERLEY
Postcode
HU17 9BA
Post Town
Hull
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE12 East Riding of Yorkshire
Delivery Location
Not specified
Local Authority
East Riding of Yorkshire
Electoral Ward
St Mary's
Westminster Constituency
Beverley and Holderness

Supplier Information

Number of Suppliers
1
Supplier Name

LIFESTYLE MEDIA GROUP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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