Tender

Invitation to Tender: Proposed Audio-Visual Upgrades

HIGHFIELDS CENTRE

This public procurement record has 1 release in its history.

Tender

12 Aug 2025 at 16:45

Tender Notice
Summary of the contracting process

Highfields Centre, located in Leicester, England, has initiated a tender process seeking a qualified supplier and installer for audio-visual, sound, lighting, and related equipment, following an open procedure method. This active tender, titled "Invitation to Tender: Proposed Audio-Visual Upgrades," falls under the industry category 'Acoustic devices' with additional classifications including 'Audio-visual equipment' and 'Repair and maintenance services of audio-visual and optical equipment'. The procurement is currently in the 'Tender' stage and is set to close on 26th August 2025, with the contract period running from 1st September 2025 to 28th November 2025. This opportunity is situated in the East Midlands region of the United Kingdom and is suitable for small and medium-sized enterprises (SMEs).

This tender presents significant business growth opportunities for companies specialising in audio-visual solutions, sound insulation, and repair services. It is particularly suited for businesses with experience in modern digital integration and sustainability improvements, allowing them to showcase their expertise in delivering efficient and high-quality audio-visual infrastructures. Engaging in this project can expand a company's portfolio and establish a strategic foothold within the community services sector, catering to a demanding market that values digital advancement and functional reliability. Businesses capable of addressing the Centre's specific needs for modern and reliable AV systems stand to benefit most from this opportunity.

How relevant is this notice?

Notice Information

Notice Title

Invitation to Tender: Proposed Audio-Visual Upgrades

Notice Description

This Invitation to Tender outlines Highfield Centre's requirements for a qualified supplier and installer of audio-visual, sound, lighting, and related equipment. Background: Some of the existing audio-visual equipment at Highfields Centre is now considerably outdated and no longer meets the needs of our users or the diverse range of activities we host. Much of the equipment has been in place for several years, resulting in frequent technical issues, limited functionality, and inefficiencies in energy use and performance. This has impacted our ability to deliver high-quality events, workshops, and services particularly those requiring modern digital integration, accessibility features, or reliable sound and visual output. Upgrading this infrastructure is essential to ensure we can continue to support our community effectively and sustainably. Further details can be found in the attached invitation to tender document.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8d72905b-c6c5-497d-87c6-7f631b8cdea5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8c00949b-7321-4b6a-bbc6-dc3effaf00f2
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

31620000 - Sound or visual signalling apparatus

32321200 - Audio-visual equipment

32321300 - Audio-visual materials

32342400 - Acoustic devices

32351300 - Audio equipment accessories

50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment

50340000 - Repair and maintenance services of audio-visual and optical equipment

71313200 - Sound insulation and room acoustics consultancy services

Notice Value(s)

Tender Value
£90 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Aug 20253 months ago
Submission Deadline
26 Aug 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2025 - 28 Nov 2025 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HIGHFIELDS CENTRE
Contact Name
Mr Priya Thamotheram
Contact Email
info@highfieldscentre.ac.uk
Contact Phone
+44 1162531053

Buyer Location

Locality
LEICESTER
Postcode
LE2 0DS
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
TLF East Midlands (England)
Local Authority
Leicester
Electoral Ward
Wycliffe
Westminster Constituency
Leicester South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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