Tender

Electoral Printing Service for the London Borough of Hillingdon 2021

LONDON BOROUGH OF HILLINGDON

This public procurement record has 1 release in its history.

Tender

21 Oct 2021 at 08:25

Tender Notice
Summary of the contracting process

The London Borough of Hillingdon is currently seeking a sole supplier for its Electoral Printing Service, with the contract set to start on 3rd January 2022 and extend for an initial period of two years, potentially up to three years at the Council's discretion. This procurement falls under the services industry, specifically focused on electoral forms and printing and distribution services. The tender opening is classified under an open procedure and will close on 17th November 2021, with a total contract value of £80,000. Submission must be made through the Council's electronic tendering portal.

This tender presents a significant opportunity for businesses specialising in printing and distribution services, particularly those equipped with knowledge of electoral processes and relevant statutory legislation. Small and medium-sized enterprises (SMEs) are especially encouraged to participate, as the Council is keen to foster local partnerships. Companies offering comprehensive printing capabilities related to electoral documentation will find this opportunity particularly suitable for enhancing their portfolio and expanding their client base within the public sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Electoral Printing Service for the London Borough of Hillingdon 2021

Notice Description

The London Borough of Hillingdon (the Council) is seeking to appoint a sole supplier for its electoral printing service requirements. The Contract will be for an initial term of 2 years extendable at Hillingdon's sole discretion for a period of 1 year, giving a total of 3 years (the Term). The services will include, but will not be limited to, the printing of the following: Household enquiry forms (HEF's) Outgoing envelope Return Business Reply envelopes Invitations to register (ITR's) Deletion letters Ballot books Postal applications Postal votes packs Poll cards Street listings Counting badges Counting sheets The supplier will be expected to have fundamental knowledge of the electoral services process to include alignment with relevant statutory legislation which is in accordance with the Electoral Commission and Cabinet Office requirements. Additional information: I would confirm that the London Borough of Hillingdon is inviting all interested organisations to tender through the Council's nominated electronic tendering portal, www.capitalesourcing.com Please register on the above portal where the tender documents for this project can be downloaded.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-988215c5-acbb-4799-8063-78446a9ad4a4
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4c968fdb-6d14-4947-a991-be1c83ae83ba
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22821000 - Electoral forms

79824000 - Printing and distribution services

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20214 years ago
Submission Deadline
17 Nov 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 Jan 2022 - 1 Jan 2025 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF HILLINGDON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
UXBRIDGE
Postcode
UB8 1UW
Post Town
Southall
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI74 Harrow and Hillingdon
Delivery Location
TLI London
Local Authority
Hillingdon
Electoral Ward
Uxbridge
Westminster Constituency
Uxbridge and South Ruislip

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-988215c5-acbb-4799-8063-78446a9ad4a4-2021-10-21T09:25:36+01:00",
    "date": "2021-10-21T09:25:36+01:00",
    "ocid": "ocds-b5fd17-988215c5-acbb-4799-8063-78446a9ad4a4",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "tender_286271/999648",
        "title": "Electoral Printing Service for the London Borough of Hillingdon 2021",
        "description": "The London Borough of Hillingdon (the Council) is seeking to appoint a sole supplier for its electoral printing service requirements. The Contract will be for an initial term of 2 years extendable at Hillingdon's sole discretion for a period of 1 year, giving a total of 3 years (the Term). The services will include, but will not be limited to, the printing of the following: Household enquiry forms (HEF's) Outgoing envelope Return Business Reply envelopes Invitations to register (ITR's) Deletion letters Ballot books Postal applications Postal votes packs Poll cards Street listings Counting badges Counting sheets The supplier will be expected to have fundamental knowledge of the electoral services process to include alignment with relevant statutory legislation which is in accordance with the Electoral Commission and Cabinet Office requirements. Additional information: I would confirm that the London Borough of Hillingdon is inviting all interested organisations to tender through the Council's nominated electronic tendering portal, www.capitalesourcing.com Please register on the above portal where the tender documents for this project can be downloaded.",
        "datePublished": "2021-10-21T09:25:36+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "22821000",
            "description": "Electoral forms"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "79824000",
                "description": "Printing and distribution services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 80000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2021-11-17T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2022-01-03T00:00:00Z",
            "endDate": "2025-01-01T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/4c968fdb-6d14-4947-a991-be1c83ae83ba",
                "datePublished": "2021-10-21T09:25:36+01:00",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-70606",
            "name": "London Borough of Hillingdon",
            "identifier": {
                "legalName": "London Borough of Hillingdon"
            },
            "address": {
                "streetAddress": "London Borough of Hillingdon, Civic Centre",
                "locality": "Uxbridge",
                "postalCode": "UB8 1UW",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Wayne Toovey",
                "email": "wtoovey@hillingdon.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-70606",
        "name": "London Borough of Hillingdon"
    }
}