Tender

Multifunctional Devices (MFDs) and Managed Print Services

CITY OF LONDON CORPORATION

This public procurement record has 1 release in its history.

Tender

27 Mar 2024 at 14:34

Tender Notice
Summary of the contracting process

The City of London Corporation is conducting a tender for Multifunctional Devices (MFDs) and Managed Print Services. The current contract ends in August 2024, and the new contract will last for an initial 5 years with a potential extension up to 7 years. The total contract value is up to £3,500,000 per annum. The procurement is open, and interested businesses should complete and return the Qualification Envelope and Invitation to Tender documents by the deadline of 2nd May 2024. The contract period is from 1st September 2024 to 31st August 2031, and the delivery address is within London, United Kingdom.

This tender provides an opportunity for small and medium-sized enterprises (SMEs) in the services industry, particularly those specialised in office machinery, equipment, and supplies. Businesses in the printing ink and related sectors are well-suited to compete. The procurement process will be run as a one-stage open procedure, allowing for easy participation by qualified organisations. The estimated contract value for the full duration, including potential extensions, is exclusive of VAT. Interested parties can find the tender documents on the City of London's e-procurement portal and must adhere to the specified deadlines and procedures to participate in the tender exercise.

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Notice Information

Notice Title

Multifunctional Devices (MFDs) and Managed Print Services

Notice Description

The Digital Information & Technology Services (DITS) Team are looking to procure a managed print provider. The Corporation's current Managed Print service contract ends in Aug 2024. This contract covers City of London Corporation, City of London Police, Barbican, Libraries (including public printing), Schools and Print room with a print fleet of 513 devices deployed at around 34 post codes. The print volumes in many areas in the Corporation have reduced post pandemic while some have returned to pre-pandemic levels. The Project's objective is to procure a new Multifunctional Devices (MFDs) and Managed Print Services contract to replace the current contract. The initial duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the term of the contract for up to 2 years in line with the published Terms and Conditions. Therefore, the total potential duration of the contract, including extensions, is 7 years. The City reserves the right to vary the term of the contract further in line with the published Terms and Conditions. Please note that the contract value is up to PS500,000 per annum in line with the published Tender Documents and the published Terms & Conditions. The estimated contract value given is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore PS3,500,000. Additional information: Please note that this procurement process is being undertaken using the electronic tendering system 'CapitaleSourcing' (url: www.capitalesourcing.com). Participants should register as a supplier on the portal using the aforementioned URL/link (if not already), then search for the opportunity titled using the Reference number stated below. The estimated total value of the contract is stated in the Summary Information section of this notice and is exclusive of VAT and for the initial duration, including all the potential optional requirements as described within the tender documents. The procurement is being run as a one stage process under the open procedure and therefore, if your organisation would like to participate in this tender exercise, it can by completing and returning the Qualification Envelope and the Invitation To Tender documents which can be found on the City's e-procurement portal at: www.capitalesourcing.com with the Reference number: prj_COL_23257 or itt_COL_17873. Organisations must submit their completed Qualification Envelope and Invitation to Tender documents, via the system by the return deadline in order to participate and registration is free. Qualification Envelopes and Invitation to Tender (ITT) documents cannot be uploaded after the return deadline. The contracting authority will not be held accountable for any errors made by an organisation in submitting their applicable Qualification Envelopes and Invitation to Tender (ITT) documents. The contracting authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award the agreement or to award only part of the opportunity described in this notice. If the contracting authority takes up any of these rights then it will not be responsible for, or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their tender submissions and all stages throughout the procurement. Under no circumstances will the contracting authority be liable for costs or expense borne by the economic operators. The procurement process that will apply to the requirement is specified in the procurement documents accordingly.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a3a7965a-bb2c-4a42-9f68-823d11b9fe79
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/056d4407-7cda-488e-b977-eccc4ff86371
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

CPV Codes

22610000 - Printing ink

30100000 - Office machinery, equipment and supplies except computers, printers and furniture

30122000 - Office-type offset printing machinery

30192112 - Ink sources for printing machinery

48824000 - Printer servers

Notice Value(s)

Tender Value
£3,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Mar 20241 years ago
Submission Deadline
2 May 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2024 - 31 Aug 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CITY OF LONDON CORPORATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC2P 2EJ
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
TLI London
Local Authority
Islington
Electoral Ward
Clerkenwell
Westminster Constituency
Islington South and Finsbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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