Award

The National Archives - Collection Care Database - Expressions of Interest Stage

NATIONAL ARCHIVES PUBLIC RECORD OFFICE

This public procurement record has 2 releases in its history.

Award

29 Sep 2017 at 10:45

Award Notice
Tender

16 Feb 2017 at 16:05

Tender Notice
Summary of the contracting process

The National Archives Public Record Office is seeking expressions of interest for the Collection Care Database project, aimed at enhancing data management for the Conservation Department. The procurement process is currently in the planning stage, with the original tender published on 16th February 2017. The open procurement method allows participation from a wide range of suppliers, with the tender period set to close on 20th March 2017. The project is based in Richmond, England, and falls under the software package and information systems industry category, primarily focusing on IT services including consulting and software development. The contract period is scheduled to commence on 1st May 2017 and conclude on 30th April 2022.

This tender presents significant opportunities for businesses specializing in innovative IT solutions, particularly those experienced in developing cloud-based database systems. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate, as the project aims to integrate complex data across various platforms, which aligns with the expertise of firms in software development and data management systems. Companies that can demonstrate flexibility and innovation in addressing evolving data needs will find this tender especially relevant for growth in the public sector.

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Notice Information

Notice Title

The National Archives - Collection Care Database - Expressions of Interest Stage

Notice Description

The Collection Care Department (CCD) is responsible for conservation at TNA. The department documents its activities using qualitative, quantitative and visual data, for example condition reporting, treatment, loans and exhibitions, scientific data from surveys/material analysis and before/after treatment images. CCD requires an innovative, cloud-based database system to integrate the conservation department's qualitative, quantitative and visual data to improve data management and streamline processes. The system should have the flexibility to grow with the department's changing data needs while being relevant to conservation documentation. It should provide the means to document and record data on the condition and conservation treatment of TNA collection's items, and facilitate the management of conservation projects, as well as loans and exhibitions tracking. Currently, data is stored across Microsoft Access, Excel, Word, with images stored on a separate drive. Documentation is stored in various places because the department's data needs have outgrown the current Access Conservation documentation database.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ac9ee406-1270-405c-bf13-813e20e02cf1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7880ef30-9c8c-44ef-9d45-e3473944c8d6
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£33,840 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
29 Sep 20178 years ago
Submission Deadline
20 Mar 2017Expired
Future Notice Date
Not specified
Award Date
10 Aug 20178 years ago
Contract Period
28 Aug 2017 - 28 Aug 2020 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NATIONAL ARCHIVES PUBLIC RECORD OFFICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RICHMOND
Postcode
TW9 4DU
Post Town
Twickenham
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
Not specified
Local Authority
Richmond upon Thames
Electoral Ward
Kew
Westminster Constituency
Richmond Park

Supplier Information

Number of Suppliers
1
Supplier Name

NAQODA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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