Tender

Supply of an Internally Hosted Asset and Facilities Management Solution with Associated Services

DERBYSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Tender

24 Jan 2017 at 08:44

Tender Notice
Summary of the contracting process

The Derbyshire County Council is initiating a procurement process for an "Internally Hosted Asset and Facilities Management Solution with Associated Services". This project falls under the IT services and software industry, and the tender is currently in the open stage. The tender period closes on 23 February 2017, with the contract expected to start on 1 October 2017 and run for an initial period of four years, potentially extendable to a maximum of seven years, depending on the options selected. The estimated total value of the contract is £164,000, with a minimum value of £85,000.

This tender represents a significant opportunity for businesses specialising in asset and facilities management software solutions and IT services, particularly those designed for local authorities. Companies focusing on user-friendly, flexible software that can integrate with existing systems such as CAD and GIS are well-positioned to compete. With an emphasis on training, support, and maintenance within the associated services, enterprises offering comprehensive implementation and ongoing service capabilities would also be advantageous candidates for this contract.

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Notice Information

Notice Title

Supply of an Internally Hosted Asset and Facilities Management Solution with Associated Services

Notice Description

The Council is looking to procure a single Internally Hosted Asset and Facilities Management Solution with Associated Services for its Corporate Resources Property Division, to facilitate efficient management of its land and property portfolio. The Solution needs to provide Asset Management and Facilities Management functions including collection and retention of common property data and health and safety and statutory compliance data. It needs to be flexible, suitable for a Local Authority client, user friendly and able to interface with other software packages such as Computer Aided Design (CAD), Geographic Information System (GIS) mapping systems, and potentially Building Information Modelling (BIM) software. The Solution needs to be web enabled and accessible from any Council location despite varying levels of mobile network coverage. It will be internally hosted within the Council's own data centres. Associated Services include, but are not limited to: implementation; data migration; support and maintenance; training and skills/knowledge transfer; and account management. Tenderers must note that benchmarking indicates this requirement can be delivered below the OJEU threshold of PS164,176. Therefore, any submissions that do not fall below this figure for the Total Contract Value, including optional requirements and possible extensions, will be deemed non-compliant. The initial contract period is 4 years, with options to extend on an annual basis to take the term up to a maximum of 7 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c172cb05-3801-4e6b-8695-3af6695da3f3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/629c8247-666e-4e1d-9491-b215e6d23b1e
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£164,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jan 20179 years ago
Submission Deadline
23 Feb 2017Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Sep 2017 - 30 Sep 2021 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBYSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MATLOCK
Postcode
DE4 3AG
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
TLF East Midlands (England)
Local Authority
Derbyshire Dales
Electoral Ward
Matlock West
Westminster Constituency
Derbyshire Dales

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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