Planning

LFRS Body Worn Camera System

LEICESTERSHIRE FIRE AND RESCUE SERVICE

This public procurement record has 1 release in its history.

Planning

05 Sep 2024 at 09:52

Market Engagement Notice
Summary of the contracting process

Leicestershire Fire and Rescue Service (LFRS) is initiating a procurement process for a body-worn camera system. The procurement is classified under "Video-reproducing apparatus" with additional classifications including information systems, data management services, and content or data standardisation and classification services. The project is currently in the planning stage, focussing on early market engagement. Key dates include the end of the engagement period on 25th September 2024, with questionnaires due by 30th September 2024, and supplier demonstrations planned for October 2024. The anticipated call for competition is set for February 2025. The delivery location for this procurement is in the East Midlands, UK.

This tender offers significant business growth opportunities, especially for suppliers with mature solutions already in use or contracted within UK Emergency Services. Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs) are considered suitable candidates for the contract. Suppliers are invited to host demonstrations and offer trials of their systems, which could enhance their market visibility and credibility within the emergency services industry. This engagement aims to gather vital information for future specifications, allowing businesses to showcase their capabilities and potentially secure a contract spanning three to five years.

How relevant is this notice?

Notice Information

Notice Title

LFRS Body Worn Camera System

Notice Description

Please email ictprocurement@leics-fire.gov.uk to register your interest and obtain the information pack. Leicestershire Fire and Rescue Service (LFRS) is seeking to procure body-worn video cameras and suitable data transfer and cloud-based data management solution to support these devices. For now, LFRS is seeking to conduct early market engagement prior to going out to tender to identity the optimum method of achieving key strategic objectives. LFRS only wants to consider suppliers of solutions that are mature and evidenced as in use or contracted to be delivered in other UK Emergency Services. It is intended body-worn video cameras will be utilised within the command structure at operational incidents, at training events, for fire protection audit evidence gathering and by staff working in our communities. It is vital that LFRS work with a viable and credible supplier who has the track record, and professional discretion to deliver the required solution and services and will enable LFRS to meet its current and future goals and business needs. The purpose of this Prior Information Notice (PIN) is for LFRS to review body-worn video camera devices and software solutions that are currently available and ask for interest from suppliers to host demonstrations and offer optional free trials of how their systems will meet our present and future requirements. LFRS will use the demonstrations and trials to gather information and produce a specification of requirements, which will be used for any future tender exercise that may take place. This is not a call for competition and failure to participate will not exclude any providers from any future tender process, nor does this notice guarantee that any future tender will take place. No providers will be either advantaged or disadvantaged by participating and any resulting tender will be advertised on the appropriate electronic platform/s for all to view. Suppliers can request clarifications and note their interest in the PIN process by requesting the information pack by 25th September. Suppliers will be invited to submit their questionnaire before 30th September 2024. Supplier demonstrations with optional product trials are to be held in October 2024. We expect to publish a call for competition in February 2025. Provision of the solution is expected to be contracted for an initial term of between three and five years. LFRS reserves the right to change these timescales at any time without prior notice and the exact contract term and any extensions would be confirmed at any resulting call for competition. LFRS does not guarantee that any future tender will take place. Additional information: All correspondence, including responses, must be in written format and sent to ictprocurement@leics-fire.gov.uk. All requests for clarification or additional information will be logged and replies issued to all providers. Valid PIN responses must contain the completed questionnaire and be submitted by the closing date. Failure to submit a completed questionnaire will result in ineligibility to provide a demonstration to LFRS. It is the provider's responsibility to ensure their response arrives by the closing date.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c1b3cbb6-5cf7-407d-9d7e-b519879fb33d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/80f53f77-5e60-4099-8059-85990bb166b8
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

32333300 - Video-reproducing apparatus

48810000 - Information systems

72322000 - Data management services

72330000 - Content or data standardization and classification services

72920000 - Computer catalogue conversion services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Sep 20241 years ago
Submission Deadline
Not specified
Future Notice Date
25 Sep 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEICESTERSHIRE FIRE AND RESCUE SERVICE
Contact Name
Not specified
Contact Email
ictprocurement@leics-fire.gov.uk
Contact Phone
441162105555

Buyer Location

Locality
LEICESTER
Postcode
LE4 3BU
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLF East Midlands (England)
Local Authority
Charnwood
Electoral Ward
Birstall West
Westminster Constituency
Mid Leicestershire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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