Award

Yate Town Council - Event Management 2 Day Music Festival ( 4 year agreement ) starting June 2024 until June 2027 inclusive

YATE TOWN COUNCIL

This public procurement record has 4 releases in its history.

Award

22 Jan 2024 at 10:19

Award Notice
TenderAmendment

01 Aug 2023 at 08:16

Tender Notice
TenderAmendment

01 Aug 2023 at 08:13

Tender Notice
Tender

01 Aug 2023 at 08:05

Tender Notice
Summary of the contracting process

Yate Town Council is seeking quotes for event management of a 2-day music festival to be held in Kingsgate Park starting June 2024. The council has organised this community festival annually since 2005, with up to 7,000 participants. The tender period ends on August 15, 2023, and proposals must be submitted by noon on that day. The contract period will be from September 1, 2023, to June 30, 2027. The procurement method is described as "Other - Value unknown", and the main procurement category is services.

This tender by Yate Town Council presents an opportunity for businesses in the event management and entertainment sectors. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations are particularly suitable for this contract. Businesses based in or able to serve Bristol, with expertise in community events or music festivals, should consider bidding for this opportunity. The festival's activities and attendance numbers suggest a need for suppliers of various event services and suppliers of horticultural and nursery products. Collaborating with local churches for the second day's activities may provide unique opportunities for businesses focusing on community engagement.

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Notice Information

Notice Title

Yate Town Council - Event Management 2 Day Music Festival ( 4 year agreement ) starting June 2024 until June 2027 inclusive

Notice Description

Yate Town Council is seeking quotes for the event management of a 2 day music festival. Since 2005, Yate Town Council has organised an annual free community music festival weekend in Kingsgate Park, held in June. The 18.7 acre park, positioned in the middle of South Yate, is full of mature trees with two lakes and a large natural playground. It has an open space near one of the entrances, Elmwood, which lends itself to the positioning of a stage, with a large area for festival goers to sit. Stalls for food, drink and community groups are positioned around the space and leading further into the park. The two-day event is usually held on the 3rd or 4th weekend in June (date agreed in advance to avoid other large events in the vicinity). On the first day of the festival, local bands perform and there is a variety of music interspersed with dance groups. Previous festivals have seen audiences of up to approximately 7,000 people coming and going throughout the day. On the second day, local churches join together for 'Praise in the Park', followed by a Choir Showcase in the afternoon, with local choirs performing a range of popular music. To date there have been minimal food stalls on the second day of the festival, as light refreshments have been provided by the local church. Those attending are also encouraged to bring a picnic. This event is usually attended by approximately 500 people. Additional information: Please email your proposal including the event management fee to info@yatetowncouncil.gov.uk marked "TENDER OPPORTUNITY - EVENT MANGEMENT" by noon on Tuesday 15th August 2023

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d2a4101b-f25e-4958-b430-4f9372b32a2c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1acac671-4e89-4f0e-8661-2138698844bb
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other - Value unknown
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

72 - IT services: consulting, software development, Internet and support

98 - Other community, social and personal services

CPV Codes

45212170 - Entertainment building construction work

72268000 - Software supply services

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£8,500 Under £100K
Lots Value
Not specified
Awards Value
£12,750 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jan 20242 years ago
Submission Deadline
15 Aug 2023Expired
Future Notice Date
Not specified
Award Date
18 Sep 20232 years ago
Contract Period
30 Sep 2023 - 30 Sep 2025 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YATE TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS37 5PP
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Yate Central
Westminster Constituency
Thornbury and Yate

Supplier Information

Number of Suppliers
1
Supplier Name

RE-ENERGIZE

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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