Award

Purchase of HR & Payroll System and Fully Managed Payroll Service (With Lots)

THE NATIONAL MUSEUM OF THE ROYAL NAVY

This public procurement record has 5 releases in its history.

Award

26 Jul 2024 at 15:15

Award Notice
TenderAmendment

08 Dec 2022 at 12:15

Tender Notice
TenderAmendment

21 Nov 2022 at 16:38

Tender Notice
TenderAmendment

14 Nov 2022 at 10:02

Tender Notice
Tender

14 Nov 2022 at 09:55

Tender Notice
Summary of the contracting process

The National Museum of the Royal Navy (NMRN) based in Portsmouth, England, has awarded contracts for the procurement of an HR and payroll system and services. This procurement was divided into four lots, from which Ciphr Ltd. and SMARTBLUE LIMITED secured Lot 3 and Lot 4 respectively. The awarded contracts span from 31 January 2023, to 30 January 2026. The total value for these contracts is £121,380. The industry category for this procurement falls under 'Time accounting or human resources software package' and 'Payroll management services.' The procurement method used was an open procedure above threshold.

This procurement presents significant opportunities for businesses specialising in HR systems, payroll management, or integrated services. SMEs, in particular, are encouraged to engage, as the procurement process was designed to be suitable for smaller enterprises. Businesses offering scalable HR and payroll systems with seamless integration capabilities will find this opportunity particularly beneficial due to the evolving requirements for data accessibility and efficiency improvements at NMRN. Successful bidders have the chance to expand their client base and showcase their expertise in managing and integrating HR and payroll systems.

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Notice Information

Notice Title

Purchase of HR & Payroll System and Fully Managed Payroll Service (With Lots)

Notice Description

The National Museum of the Royal Navy (NMRN) is looking for an efficient HR system and payroll service. The NMRN wishes to procure an integrated HR and payroll System with a fully managed payroll service, or an integrated HR and payroll system that NMRN can manage itself, or a HR system plus a fully managed payroll service. Therefore, the tender comprises of 4 lots that bidders can tender for. Lot 1- Integrated HR and Payroll System and Fully Managed Payroll Service Lot 2- Integrated HR and Payroll System Only Lot 3- Fully Managed Payroll Service Only Lot 4- HR System Only All lots will be evaluated as submitted. Systems are continually evolving and our reporting requirements and accessibility to HR and payroll data are increasing, in particular the ability to export data into other systems, making our processes more efficient. Scalable HR and Payroll systems that are capable of seamless integration are essential to improve the administrative HR and payroll process for the NMRN. Costs of the tender will vary depending on which lot(s) are awarded. Full details can be found in the ITT document and also Appendix A - Scope of Requirement/Brief. Clarification Questions should be directed to tenders@nmrn.org.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d7f26c34-4891-41a2-9f5b-d12b9b6c14b1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8c8a8f8c-73a0-40f2-86c9-29ab94c218f2
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48450000 - Time accounting or human resources software package

79211110 - Payroll management services

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
£121,380 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
26 Jul 20241 years ago
Submission Deadline
19 Dec 2022Expired
Future Notice Date
Not specified
Award Date
20 Jan 20233 years ago
Contract Period
31 Jan 2023 - 30 Jan 2026 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NATIONAL MUSEUM OF THE ROYAL NAVY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PORTSMOUTH
Postcode
PO1 3NH
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
Not specified
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Supplier Information

Number of Suppliers
2
Supplier Names

CIPHR

SMARTBLUE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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