Planning

Accounts Payable Automation (Early Engagement)

WEST NORTHAMPTONSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Planning

18 Aug 2023 at 07:00

Market Engagement Notice
Planning

17 Aug 2023 at 13:33

Market Engagement Notice
Summary of the contracting process

The West Northamptonshire Council is planning a procurement process for "Accounts Payable Automation (Early Engagement)" in the software package and information systems industry category. The engagement end date is set for September 11, 2023. Potential suppliers interested in this opportunity in the East Midlands region of the United Kingdom should register on the Council's e-Procurement portal. The Council will utilise an electronic tendering tool to manage the procurement process, potentially through a compliant tender process or framework agreement.

This tender presents an opportunity for SMEs and VCSEs interested in financial and insurance services to engage with the Council for potential future procurement activities. Businesses suited for this opportunity should be able to provide Accounts Payable Automation solutions, including e-invoicing and statement matching. Interested parties must confirm their interest by the closing deadline. The Council aims to source solutions that best meet their current and future requirements, potentially involving up to six suppliers attending in-person demonstrations at Council offices in Northampton.

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Notice Information

Notice Title

Accounts Payable Automation (Early Engagement)

Notice Description

This is an early engagement notice to enable West Northamptonshire Council (hereafter referred to as the "Council") to best understand the current options available in the market for Accounts Payable Automation, including e-invoicing and statement matching. It is intended that the outcome of this Notice, will be used to further inform the Council's procurement and contract model, which could take the form of two (2) lots, but the Council is under no obligation to any potential Supplier and/or makes no guarantees to any party, resulting from feedback received to this Notice. If your organisation is interested in this opportunity and believe they could provide the requirement to the Council, please confirm your interest to procurement@westnorthants.gov.uk by no later than 12:00 noon on the closing date of this Notice. Any Supplier that responds to this notice within the period specified may be asked to complete a questionnaire in the first instance and, at the Council's discretion, up to six (6) suppliers may be asked to attend the Council offices in Northampton, in person, to demonstrate their solution to inform a solution that best meets the Council's requirements now and into the future. To satisfy the requirements of the Public Contracts Regulations 2015 (PCR2015), for procurement at this value, the Council will utilise an electronic tendering tool to manage this procurement process, where full details of this opportunity will be published. The procurement route has not been determined but could be undertaken using a compliant tender process as defined in the PCR2015, or a compliant framework agreement, ensuring all requirements of such are satisfied. Any potential Supplier interested in this opportunity may register on the Council's e-Procurement portal in advance of the opportunity being published, by visiting https://in-tendhost.co.uk/wnc. Potential Suppliers must note that completion of the procurement documents may require access to the internet, word processing software (e.g., Microsoft Word); and/or spreadsheet software (e.g., Microsoft Excel). Additional information: This Early Engagement must not be considered as confirmation by West Northamptonshire Council that any future procurement opportunity will be forthcoming resulting from any activity undertaken as part of the Council's Early Engagement activities. The Council does not bind itself to running a procurement or awarding any resultant contract, following the conclusion of this Early Engagement activity. In accordance with the requirements of the Council's Contract Procedure Rules, it is committed to conducting this Early Engagement activity in such a way that it does not prejudice any future potential bidder. However, should the Council proceed with a procurement it may be on behalf of itself, three (3) other Councils, and several other organisations. The Council will not adopt any technical advice in the preparation of any procurement activity from anyone where this may prejudice the equal treatment of all future potential bidders or distort competition. Pre-procurement consultation with service users on what is being procured is encouraged and is considered good practice to ensure the Specification correctly addresses what is required by the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d9d78f49-96e5-4645-8746-7871e453087f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7874d6a0-b4c6-472e-a077-5d63d3a36c4c
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Framework
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

66 - Financial and insurance services

CPV Codes

48000000 - Software package and information systems

66000000 - Financial and insurance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Aug 20232 years ago
Submission Deadline
Not specified
Future Notice Date
11 Sep 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST NORTHAMPTONSHIRE COUNCIL
Contact Name
Farrell Symonds
Contact Email
procurement@westnorthants.gov.uk
Contact Phone
01327322223

Buyer Location

Locality
NORTHAMPTON
Postcode
NN1 1ED
Post Town
Northampton
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF24 West Northamptonshire
Delivery Location
TLF East Midlands (England)
Local Authority
West Northamptonshire
Electoral Ward
Castle
Westminster Constituency
Northampton North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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