Award

TD1223 - For the Provision of Maintenance Servicing of Timing Equipment at Derby Arena Cycle Track

DERBY CITY COUNCIL

This public procurement record has 4 releases in its history.

AwardUpdate

20 Apr 2020 at 08:25

Award Notice
Award

28 Jul 2017 at 09:53

Award Notice
TenderAmendment

14 Jun 2017 at 11:13

Tender Notice
Tender

14 Jun 2017 at 11:07

Tender Notice
Summary of the contracting process

Derby City Council is seeking tenders for the maintenance servicing of timing equipment at the Derby Arena Cycle Track. The tender, titled "TD1223 - For the Provision of Maintenance Servicing of Timing Equipment", is classified under the services industry, specifically focusing on repair and maintenance services and sporting services. The procurement is currently in the Award stage, with a contract value of £50,000, and the winning bid from SwatchGroup UK T/A Swiss Timing has already been secured. The contract is set to commence on 1st August 2017 and initially spans one year, with the possibility of a four-year extension based on performance and funding. The deadline for initial expressions of interest was on 4th July 2017, and proposals were due by 10.00 am on 5th July 2017.

This tender for maintenance services presents significant opportunities for suppliers in the maintenance and repair sector, particularly those with expertise in electronic timing systems and sporting equipment. Small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to participate, as the tender process aims to be inclusive. Businesses that can provide reliable servicing, quick response times for call-outs, and comprehensive operator training will be well-positioned to compete effectively. Engaging with Derby City Council offers the chance to form a long-term partnership and enhance visibility in the sporting industry in the East Midlands.

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Notice Information

Notice Title

TD1223 - For the Provision of Maintenance Servicing of Timing Equipment at Derby Arena Cycle Track

Notice Description

Tenders are invited for the provision of Servicing of Timing Equipment at the Derby Arena Cycle Track. The successful Service Provider will be responsible for providing this service, liaising closely with the Contract Manager who will be nominated in due course. The Supplier will provide one annual maintenance visit and up to three additional call-out visits to take place each year during the contract period. The aim of this contract is to ensure the electronic track timing equipment is maintained in good working order, to provide specified back-up services (if applicable), repair and replace any faulty part and to give on-going operator training and general operator guidance during routine maintenance visits. The initial contract period is 1 year; the contract is estimated to commence 1st August 2017 and expire 31st July 2018. There will be an option to extend the contract for 4 years in annual increments, subject to funding, satisfactory performance and business needs. Maximum contract period, therefore, is 5 years. Please note, suppliers wishing to express interest and obtain the documentation, must do so by 2pm on 4th July 2017. However, it is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 10.00am on 5th July 2017. Select the 'apply online' link in the bottom right hand corner of this notice, this will transfer you to the Councils e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents. Please note we will only accept expressions of interest through the e-tendering system.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-dfbf5a0c-5c41-458d-b20b-98ec9b31b630
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/36b63c77-f3cc-425a-8c40-f103f641f849
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

92 - Recreational, cultural and sporting services

CPV Codes

50000000 - Repair and maintenance services

92600000 - Sporting services

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
Not specified
Awards Value
£47,008 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Apr 20205 years ago
Submission Deadline
5 Jul 2017Expired
Future Notice Date
Not specified
Award Date
27 Jul 20178 years ago
Contract Period
31 Jul 2017 - 31 Jul 2021 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBY CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE1 2FS
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF East Midlands (England)
Local Authority
Derby
Electoral Ward
Darley
Westminster Constituency
Derby South

Supplier Information

Number of Suppliers
1
Supplier Name

SWATCHGROUP UK T/A SWISS TIMING

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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