Award

Provision of an Audio Guide System for HMS Victory

THE NATIONAL MUSEUM OF THE ROYAL NAVY

This public procurement record has 4 releases in its history.

Award

29 Jul 2024 at 13:49

Award Notice
TenderAmendment

26 Sep 2023 at 09:09

Tender Notice
TenderAmendment

06 Sep 2023 at 08:51

Tender Notice
Tender

05 Sep 2023 at 15:50

Tender Notice
Summary of the contracting process

The National Museum of the Royal Navy (NMRN) has awarded a contract for the provision of a new audio guide system for HMS Victory, located at the Portsmouth Historic Dockyard. The project aims to enhance visitor experience on this historic ship and carries an award value of £70,200. The procurement falls under the audio-visual equipment and museum services industry categories, utilising an open procedure above threshold procurement method. The award was finalised on 20 October 2023, and the contract period runs from 1 November 2023 to 2 November 2026, with the option of extending for additional one-year periods. This procurement has completed the tender stage and has moved to the award stage.

This contract offers an exciting opportunity for businesses specialising in audio-visual systems, particularly those experienced in unique and historical environments. Small and medium-sized enterprises (SMEs) would be well-positioned to fulfil the contract requirements of designing, installing, and maintaining an audio guide system tailored to the distinctive setting of HMS Victory. The project includes the installation and ongoing maintenance of an audio guide system over a three-year period, creating potential for a long-term business relationship with the NMRN. The successful supplier, Guide-ID B.V., will support NMRN in enriching the HMS Victory experience for approximately 300,000 annual visitors. Businesses with experience in similar environments and a focus on health and safety considerations will find this opportunity particularly suitable for growth.

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Notice Information

Notice Title

Provision of an Audio Guide System for HMS Victory

Notice Description

The National Museum of the Royal Navy cares for HMS Victory, based in a dry dock within the Portsmouth Historic Dockyard. In 2016 HMS Victory underwent a full reinterpretation project to improve the experience for our 300,000 visitors who board the ship each year. Part of this project saw the introduction of the ship's first audio guide system telling the story of the Battle of Trafalgar, from preparation in Portsmouth, the battle itself and the events after Admiral Nelson's death. As well as documenting her service post-Trafalgar into the 20th century as the ship is still a commissioned ship of the Royal Navy and flagship of the First Sea Lord. Emphasis is placed on the design suiting the unusual ship environment, in particular on health and safety. The systems needed to prevent undue operational distraction when moving through the ship. The existing systems are based on infrared beacons stationed throughout the ship (42 on HMS Victory As visitors' transit between decks they hear the stories unfold, with freedom to pick and choose the level of detail and number of beacons they wish to hear. Small and lightweight, hung around the neck with a lanyard, the devices could be used either via the speaker or with headsets plugged into the devices. They are charged within their docks and handed out / given back in the visitor's tent on the port side of HMS Victory. The NMRN would like to commission a contract for the rental of a new audio guide system for HMS Victory. The contract will include the installation and ongoing maintenance of a new audio guide system for a period of three years with an option of rolling one-year extensions. Full specification can be found in Annex A of the Tender Documentaiton. Clarification Questions are to be sent to tenders@nmrn.org.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e62d28a2-6a95-4cd2-b162-faf57741fa4e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/11e0eded-26a3-4d82-bc29-dbb1f950c173
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

92 - Recreational, cultural and sporting services

CPV Codes

32321200 - Audio-visual equipment

92521000 - Museum services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£70,200 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jul 20241 years ago
Submission Deadline
10 Oct 2023Expired
Future Notice Date
Not specified
Award Date
19 Oct 20232 years ago
Contract Period
1 Nov 2023 - 2 Nov 2026 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NATIONAL MUSEUM OF THE ROYAL NAVY
Contact Name
Dave Hartley
Contact Email
tenders@nmrn.org.uk
Contact Phone
02392891370 ext 2042

Buyer Location

Locality
PORTSMOUTH
Postcode
PO1 3NH
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
Not specified
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Supplier Information

Number of Suppliers
1
Supplier Name

GUIDE-ID

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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