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2026-003 Software and Hardware Asset Management System

Ofgem

This public procurement record has 1 release in its history.

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22 Jul 2026 at 17:45

Award Notice
Summary of the contracting process

Ofgem procured a software and hardware asset management system delivered as a software-as-a-service solution. The requirement covers licences and a unified platform for managing IT hardware, software, software-as-a-service and cloud assets. Functions include software licence management, SaaS optimisation, cloud financial operations, advanced reporting and compliance support. The service is intended to sustain and optimise Ofgem’s asset management solution and support its newly implemented configuration management database, maintaining data integrity and improving service quality and operational efficiency. The procurement is categorised as services, with associated hardware, hardware installation, data-processing equipment, software packages, information systems and networking software. Delivery covers Ofgem’s operations in the United Kingdom and internationally, including Europe, the Channel Islands, the Isle of Man, British Overseas Territories and the rest of the world.

The procurement is complete following an open procedure. Ofgem awarded the contract to CDW Limited on 17 June 2026. The awarded value is £131,141.88 including the stated currency of GBP. The contract runs from 17 June 2026 to 16 June 2028. The original estimated procurement value was also £131,141.88. The requirement was advertised with a tender submission deadline of 1 January 2026. The evaluation basis recorded for the procurement was an open procedure, with the completed outcome showing CDW Limited as the selected supplier. The opportunity was identified as suitable for small and medium-sized enterprises, while participation was not reserved for voluntary, community or social enterprises. There was one awarded supplier and no separate lot outcomes.

This award demonstrates demand from Ofgem for managed technology that links software and hardware asset control with a configuration management database. Suppliers positioned for comparable work should be able to provide a mature SaaS platform covering software licences, SaaS subscriptions, cloud assets and physical IT equipment in one operating model. Credibility will depend on maintaining accurate asset and licensing data, supporting configuration management, producing advanced management reports and helping a regulated organisation meet compliance obligations. Relevant experience includes licence optimisation, cloud financial operations, audit-ready reporting, systems integration and ongoing service support rather than a one-off software supply. Smaller technology providers may be well placed to compete where they can show dependable delivery, strong data governance, broad hardware and software coverage and the capacity to support operational efficiency across a geographically extensive user base.

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Notice Information

Notice Title

2026-003 Software and Hardware Asset Management System

Notice Description

The supplier will provide licenses required for Ofgem to utilise the hardware & software asset management system, it is a unified IT hardware, software, software-as-a-service (SaaS), and cloud asset management solution offered as SaaS. It provides various functionalities, including software license management, SaaS optimization, and cloud financial operations. These services will focus on sustaining and optimising the asset management solution to ensure that it supports Ofgem's newly implemented Configuration Management Database (CMDB) Therefore, the supplier's solution shall support Ofgem to maintain data integrity and contribute to its objectives for service quality and operational efficiency through licence management and advanced reporting capabilities ensuring compliance and optimisation across its IT hardware and software licensing.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e8939f05-3559-4959-aa71-47ce0012d5ef
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5834af15-12e7-4ec8-94db-854f9ecb5628
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

48 - Software package and information systems

51 - Installation services (except software)

CPV Codes

30210000 - Data-processing machines (hardware)

44316400 - Hardware

48000000 - Software package and information systems

48210000 - Networking software package

51611100 - Hardware installation services

Notice Value(s)

Tender Value
£131,141 £100K-£500K
Lots Value
Not specified
Awards Value
£131,141 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
17 Jun 20263 months ago
Contract Period
17 Jun 2026 - 16 Jun 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ofgem
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E14 4PU
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI42 Tower Hamlets
Delivery Location
Not specified
Local Authority
Tower Hamlets
Electoral Ward
Canary Wharf
Westminster Constituency
Poplar and Limehouse

Supplier Information

Number of Suppliers
1
Supplier Name

CDW Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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