Award

PA, Hybrid and Live Streaming Services for Meetings

TORBAY COUNCIL

This public procurement record has 2 releases in its history.

Award

19 Feb 2025 at 11:30

Award Notice
Tender

19 Jun 2024 at 14:07

Tender Notice
Summary of the contracting process

Torbay Council is seeking suppliers for the provision of Public Address (PA), hybrid, and live-streaming services for its Council and Committee Meetings. The procurement process, classified under the "Computer equipment and supplies" category, took place in the South West region of the United Kingdom. The procurement utilised an open procedure and is currently in the Award stage. The contract, valued at £220,000, is divided into two lots: one for the hire of PA and live-streaming services for Council meetings, and the other for the purchase and installation of similar equipment for Committee meetings. The contract is set to commence on 1st April 2025 and will end on 31st March 2030. Key dates include the tender period ending on 5th August 2024 and the initial award date on 3rd October 2024.

This tender presents significant opportunities for businesses specialising in audiovisual technology and services. Suppliers of PA systems, recording, and streaming equipment have the chance to secure long-term contracts with a local government entity, enabling potential for steady revenue over five years. Both small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to apply. Companies that can offer hybrid meeting functionalities and provide training to council staff will find this tender particularly aligned with their capabilities. The awarded supplier, PAS Sound & Communications Ltd, will handle the provision and maintenance of the equipment, ensuring reliable operations during critical council and committee meetings.

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Notice Information

Notice Title

PA, Hybrid and Live Streaming Services for Meetings

Notice Description

Torbay Council is seeking suppliers capable of providing a Public Address (PA) System and live-streaming equipment for our Council and Committee Meetings. This Contract is being divided into two Lots: Lot 1 Council Meetings This Lot is for the provision of a hired service for the PA system and live streaming equipment. Suppliers must ensure that they can provide hybrid functionality as required. In addition to the system and equipment, this Lot requires a supplier's staff member to be present during the meetings to manage the equipment and provide support. One supplier may be awarded a contract under this Lot. Lot 2 Committee Meetings This Lot is for the purchase of a PA system, recording, live streaming and hybrid equipment. In addition to the purchase requirement, this Lot requires Torbay Council IT staff to be trained in using the equipment and the successful Applicant will be expected to work with the Council on any planning permissions required for changes to the Grade II Listed building. One supplier may be awarded a contract under this Lot. Additional information: In order to provide unrestricted, full, direct and free of charge access to the pre-market engagement event information the Authority is providing the Documents in PDF format in the Opportunities Area of the ProContract e-Tendering portal at www.supplyingthesouthwest.org.uk In order to access amendable versions of the Documents and to submit a response Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Word and Excel format Documents for completion and submission.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f4515c6d-180c-44d4-8142-090c054b7461
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/beafffd3-11c2-432b-b41b-8970988f1741
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

30200000 - Computer equipment and supplies

32330000 - Apparatus for sound, video-recording and reproduction

32333000 - Video recording or reproducing apparatus

32333200 - Video camcorders

32340000 - Microphones and loudspeakers

Notice Value(s)

Tender Value
£220,000 £100K-£500K
Lots Value
Not specified
Awards Value
£220,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
19 Feb 20251 years ago
Submission Deadline
5 Aug 2024Expired
Future Notice Date
Not specified
Award Date
2 Oct 20241 years ago
Contract Period
31 Mar 2025 - 31 Mar 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TORBAY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TORQUAY
Postcode
TQ1 3DR
Post Town
Torquay
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK42 Torbay
Delivery Location
TLK South West (England)
Local Authority
Torbay
Electoral Ward
Tormohun
Westminster Constituency
Torbay

Supplier Information

Number of Suppliers
1
Supplier Name

PAS SOUND & COMMUNICATIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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