Award

Provision of a Highways Asset Management System via YPO 1095 Software Application Solutions framework (Lot 4 Environmental, Street and Waste Management)

SOUTHEND-ON-SEA BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

04 Jan 2024 at 08:55

Award Notice
Summary of the contracting process

The Southend-on-sea Borough Council has awarded a contract for the provision of a Highways Asset Management System via the YPO 1095 Software Application Solutions framework. The contract involves the management and maintenance of highways assets, non-highways assets like Coastal Defence and Park areas, works ordering, and customer service interface among other requirements. The procurement method used was selective with a contract value of £372,500. The tender deadline was on November 13, 2023, and the contract period is from January 7, 2024, to January 6, 2029.

This tender awarded to SYMOLOGY LIMITED by Southend-on-sea Borough Council presents opportunities for businesses in services related to asset management, consultancy, and software solutions. Small and medium-sized enterprises (SMEs) and other service providers well-versed in providing integrated asset management systems with a focus on highways and non-highways assets, works order management, customer service interface, and financial reporting are well-suited to compete and grow their business through this contract.

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Notice Information

Notice Title

Provision of a Highways Asset Management System via YPO 1095 Software Application Solutions framework (Lot 4 Environmental, Street and Waste Management)

Notice Description

Southend on Sea City Council is seeking to procure an integrated Highways Asset Management System (HAMS), to support Southend-on-Sea City Council teams in the management and maintenance of Southend's highways assets. The solution will also have the ability to manage Southend's non-highway assets e.g. Coastal Defence and Park areas. The scope of this procurement exercise is to provide a HAMS that will meet (but not limited to) the following requirements: * Management of all Highway Assets, including a GIS solution and the update of a detailed Asset Register * Management of non-highways assets including coastal defence and parks * Works Ordering to our partner contractors, including an approval process * Completed works process, including images * Links to Street Works UK Street Manager capability to enable permitting control and review * Customer Service interface, to link with other cloud systems (MySouthend) to enable reporting of defects/issues and subsequent alerts to Highways Inspectors * Facilitate cyclical Highways, Coastal and Safety Inspections, so will require a mobile inspection portal/app * Street lighting, maintenance and energy reporting * Highway Licensing * Highways Enforcement * Condition surveys, including skid resistance * Street Gazetteer update * Dashboards or similar to allow KPI and review reporting * Finance and / or Budget code Reporting * Help Desk and system support * Training Additional items that we would be interested in include: * Gully & Highway Tree management/reporting * Scheme Development * Life Cycle Planning * Read only access for mapping on hosted links on client website

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f8ec9987-5af4-4f68-8c6e-6c2a17b20e6b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2fbaf450-9c10-458a-ae33-323acc090e9c
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48310000 - Document creation software package

48430000 - Inventory management software package

72220000 - Systems and technical consultancy services

Notice Value(s)

Tender Value
£372,500 £100K-£500K
Lots Value
Not specified
Awards Value
£372,500 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
4 Jan 20242 years ago
Submission Deadline
13 Nov 2023Expired
Future Notice Date
Not specified
Award Date
2 Jan 20242 years ago
Contract Period
7 Jan 2024 - 6 Jan 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHEND-ON-SEA BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHEND-ON-SEA
Postcode
SS2 6ER
Post Town
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
Not specified
Local Authority
Southend-on-Sea
Electoral Ward
Victoria
Westminster Constituency
Southend East and Rochford

Supplier Information

Number of Suppliers
1
Supplier Name

SYMOLOGY

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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