Award

GB-Bedford: BF0637 Provision of a SharePoint Online Solution

BEDFORDSHIRE FIRE AND RESCUE AUTHORITY

This public procurement record has 1 release in its history.

Award

19 May 2020 at 06:20

Award Notice
Summary of the contracting process

The Bedfordshire Fire and Rescue Authority has initiated a tender process titled "GB-Bedford: BF0637 Provision of a SharePoint Online Solution," aimed at enhancing its digital infrastructure within the software and information systems industry. The contract is categorised under the CPV code for software packages, with a value of £70,000 and an award status that has been confirmed as active following the announcement on 18 May 2020. This contract period commences on 1 June 2020 and extends up to 31 May 2025, with potential extensions at the Authority's discretion. The procurement method utilised for this contract was an open procedure, allowing a broad spectrum of suppliers to participate.

This procurement presents significant opportunities for businesses specialising in IT consultancy, software development, and cloud solutions, particularly those that are small or medium enterprises (SMEs). The tender encourages firms capable of delivering SharePoint Online implementations and ongoing support services to engage, as the authority values competitive offerings. Companies with experience in managing document storage systems and collaborative platforms will find this opportunity advantageous, especially given the long-term nature of the contract and the potential for future work as the project scales.

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Notice Information

Notice Title

GB-Bedford: BF0637 Provision of a SharePoint Online Solution

Notice Description

Bedfordshire Fire and Rescue Authority ("BFRA') has been a Microsoft Office house for many years, holding an Enterprise licence, and has also had a SharePoint Platform in place since 2005, updated to SharePoint 2007 in 2009, with no updates since. SharePoint is a major business operational system and will remain so, as it enables key aspects of the BFRA Community Risk Management Plan strategy around managing our people, our assets and our Digital Transformation aims. As part of the BFRA Digital and Data Transformation Strategy, the decision has been made to implement Azure Active Directory, Microsoft Office 365, and to switch from on premise to a cloud-based SharePoint Online 'Out-of-the-Box' solution within Office 365, with a phased project delivery. The Service wishes to continue using SharePoint as the de facto platform for document storage, collaborative working, and much more. Microsoft SharePoint is recorded in the BFRA ICT Services Catalogue as a Service Criticality Business Operational System. BFRA will initially run two systems in parallel for a minimum period of 6 months; the old legacy system will run alongside the new SharePoint Online. There will be no data migration, but will allow time for SharePoint Online to be configured, include functions and content for the service functional areas. A cut-off point to the legacy system is to be determined, once the scope of work to analyse and manage content is completed. This will enable a review and refresh of data taxonomy rules, security and governance. The contract shall be let for an initial term of three (3) years with an option to extend for any period or periods of up to two (2) years in twelve (12) or twenty-four (24) month blocks, such extension to be exercised at the Authority's discretion depending on internal funding availability and the Contractor's performance during the main three (3) year contract term. For the avoidance of any doubt, the three (3) year initial term ("Services Phase") shall commence upon completion of the Implementation Period, such period comprising of the following phases: *Phase 1: Discovery Phase *Phase 2: System Design and Configuration Phase (includes Testing, Training) *Phase 3: Reporting Collaboration and Mobile Working The maximum duration of the Services Phase of the contract shall be five (5) years. During the Services Phase, the Contarctor will be required to provide support and maintenance services. Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f9972ee3-71ee-4d5c-af6f-2c08cc600014
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7f0ec14e-929c-48b4-8d19-37ed6d5fd634
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48200000 - Networking, Internet and intranet software package

72266000 - Software consultancy services

Notice Value(s)

Tender Value
£70,000 Under £100K
Lots Value
Not specified
Awards Value
£70,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
19 May 20205 years ago
Submission Deadline
18 May 2020Expired
Future Notice Date
Not specified
Award Date
17 May 20205 years ago
Contract Period
31 May 2020 - 31 May 2025 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BEDFORDSHIRE FIRE AND RESCUE AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BEDFORD
Postcode
MK42 7NR
Post Town
Milton Keynes
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH24 Bedford
Delivery Location
Not specified
Local Authority
Bedford
Electoral Ward
Kempston South
Westminster Constituency
Bedford

Supplier Information

Number of Suppliers
1
Supplier Name

KONSOLUTE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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