Notice Information
Notice Title
Merton Libraries Self-Service Replacement Project
Notice Description
The London Borough of Merton ("the Council") have now evaluated the bids for Merton Libraries Self-Service Replacement Project. The requirement consists of 4 Lots. Lot 1 the replacement of existing self-service kiosks and integrated payment systems, which support customer transactions across 7 library sites, a solution for our handheld stock management devices and staff pads. Lot 2 the replacement of existing Self -Access Technology across 5 library sites. Lot 3 replacement Fixed People-Counter systems across 7 libraries. Lot 4 the replacement of Self-Service Tablets and docking stations across all 7 sites.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-f9e97f62-1542-4ddf-915f-88c541032af5
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/4bf979b1-134f-474c-b38e-4612e07dc709
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
48 - Software package and information systems
92 - Recreational, cultural and sporting services
-
- CPV Codes
39155100 - Library equipment
48161000 - Library management system
92511000 - Library services
Notice Value(s)
- Tender Value
- £430,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- £430,000 £100K-£500K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 6 Jun 202511 months ago
- Submission Deadline
- 21 Feb 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 21 Apr 20251 years ago
- Contract Period
- 16 Jan 2026 - 15 Jan 2032 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- LONDON BOROUGH OF MERTON
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- MORDEN
- Postcode
- SM4 5DX
- Post Town
- Sutton
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI6 Outer London - South
- Small Region (ITL 3)
- TLI63 Merton, Kingston upon Thames and Sutton
- Delivery Location
- TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
-
- Local Authority
- Merton
- Electoral Ward
- Merton Park
- Westminster Constituency
- Wimbledon
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/4bf979b1-134f-474c-b38e-4612e07dc709
6th June 2025 - Awarded contract notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/7d5cd820-ae05-4654-b3c0-a31c83e701c0
6th June 2025 - Awarded contract notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/0aefb7ac-4181-46ad-b71c-40b2bac7d2f9
5th June 2025 - Awarded contract notice on Contracts Finder
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-b5fd17-f9e97f62-1542-4ddf-915f-88c541032af5-2025-06-06T13:57:04+01:00",
"date": "2025-06-06T13:57:04+01:00",
"ocid": "ocds-b5fd17-f9e97f62-1542-4ddf-915f-88c541032af5",
"language": "en",
"initiationType": "tender",
"tender": {
"id": "MRTN001-DN759910-57417494",
"title": "Merton Libraries Self-Service Replacement Project",
"description": "The London Borough of Merton (\"the Council\") have now evaluated the bids for Merton Libraries Self-Service Replacement Project. The requirement consists of 4 Lots. Lot 1 the replacement of existing self-service kiosks and integrated payment systems, which support customer transactions across 7 library sites, a solution for our handheld stock management devices and staff pads. Lot 2 the replacement of existing Self -Access Technology across 5 library sites. Lot 3 replacement Fixed People-Counter systems across 7 libraries. Lot 4 the replacement of Self-Service Tablets and docking stations across all 7 sites.",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "39155100",
"description": "Library equipment"
},
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48161000",
"description": "Library management system"
},
{
"scheme": "CPV",
"id": "92511000",
"description": "Library services"
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "England",
"countryName": "United Kingdom"
},
{
"region": "North East",
"countryName": "United Kingdom"
},
{
"region": "North West",
"countryName": "United Kingdom"
},
{
"region": "Yorkshire and the Humber",
"countryName": "United Kingdom"
},
{
"region": "East Midlands",
"countryName": "United Kingdom"
},
{
"region": "West Midlands",
"countryName": "United Kingdom"
},
{
"region": "East of England",
"countryName": "United Kingdom"
},
{
"region": "London",
"countryName": "United Kingdom"
},
{
"region": "South East",
"countryName": "United Kingdom"
},
{
"region": "South West",
"countryName": "United Kingdom"
},
{
"region": "North East",
"countryName": "United Kingdom"
},
{
"region": "North West",
"countryName": "United Kingdom"
},
{
"region": "Yorkshire and the Humber",
"countryName": "United Kingdom"
},
{
"region": "East Midlands",
"countryName": "United Kingdom"
},
{
"region": "West Midlands",
"countryName": "United Kingdom"
},
{
"region": "East of England",
"countryName": "United Kingdom"
},
{
"region": "London",
"countryName": "United Kingdom"
},
{
"region": "South East",
"countryName": "United Kingdom"
},
{
"region": "South West",
"countryName": "United Kingdom"
}
]
}
],
"value": {
"amount": 430000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"tenderPeriod": {
"endDate": "2025-02-21T12:00:00Z"
},
"contractPeriod": {
"startDate": "2026-01-16T00:00:00Z",
"endDate": "2032-01-15T23:59:59Z"
},
"suitability": {
"sme": true,
"vcse": true
},
"mainProcurementCategory": "goods"
},
"parties": [
{
"id": "GB-CFS-50611",
"name": "London Borough of Merton",
"identifier": {
"legalName": "London Borough of Merton"
},
"address": {
"streetAddress": "Civic Centre, London Rd",
"locality": "Morden",
"postalCode": "SM4 5DX",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "commercial.services@merton.gov.uk"
},
"details": {
"url": "http://www.merton.gov.uk/"
},
"roles": [
"buyer"
]
},
{
"id": "GB-CFS-318878",
"name": "Bibliotheca Limited",
"identifier": {
"legalName": "Bibliotheca Limited"
},
"address": {
"streetAddress": "Landmark House,, Station Road,, Cheadle Hulme, Stockport, Greater Manchester, SK8 7BS"
},
"details": {
"scale": "large",
"vcse": false
},
"roles": [
"supplier"
]
},
{
"id": "GB-CFS-318879",
"name": "Lyngsoe Systems Ltd",
"identifier": {
"legalName": "Lyngsoe Systems Ltd"
},
"address": {
"streetAddress": "Unit 2, Long Bennington Business Park, Main Street, Long Bennington, Lincolnshire, NG23 5JR"
},
"details": {
"scale": "sme",
"vcse": false
},
"roles": [
"supplier"
]
},
{
"id": "GB-CFS-318880",
"name": "Intellitec",
"identifier": {
"legalName": "Intellitec"
},
"address": {
"streetAddress": "nexbib Solutions Limited, Thrive 5300 Lakeside, Cheadle Royal Business Park, Cheshire, SK8 3GP"
},
"details": {
"scale": "sme",
"vcse": false
},
"roles": [
"supplier"
]
},
{
"id": "GB-CFS-319039",
"name": "Nexbib Solutions Limited",
"identifier": {
"legalName": "Nexbib Solutions Limited"
},
"address": {
"streetAddress": "Thrive 5300 Lakeside, Cheadle Royal Business Park, Cheshire, SK8 3GP, United Kingdom"
},
"details": {
"scale": "sme",
"vcse": false
},
"roles": [
"supplier"
]
}
],
"buyer": {
"id": "GB-CFS-50611",
"name": "London Borough of Merton"
},
"awards": [
{
"id": "ocds-b5fd17-f9e97f62-1542-4ddf-915f-88c541032af5-1",
"status": "active",
"date": "2025-04-22T00:00:00+01:00",
"datePublished": "2025-06-05T11:38:36+01:00",
"value": {
"amount": 430000,
"currency": "GBP"
},
"suppliers": [
{
"id": "GB-CFS-318878",
"name": "Bibliotheca Limited"
},
{
"id": "GB-CFS-318879",
"name": "Lyngsoe Systems Ltd"
},
{
"id": "GB-CFS-318880",
"name": "Intellitec"
}
],
"contractPeriod": {
"startDate": "2026-01-16T00:00:00Z",
"endDate": "2032-01-15T23:59:59Z"
},
"documents": [
{
"id": "1",
"documentType": "awardNotice",
"description": "Awarded contract notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/0aefb7ac-4181-46ad-b71c-40b2bac7d2f9",
"datePublished": "2025-06-05T11:38:36+01:00",
"format": "text/html",
"language": "en"
},
{
"id": "2",
"description": "Advert",
"url": "https://procontract.due-north.com/Advert?advertId=6b1a2b11-0fd8-ef11-8133-005056b64545"
}
]
},
{
"id": "ocds-b5fd17-f9e97f62-1542-4ddf-915f-88c541032af5-2",
"status": "active",
"date": "2025-04-22T00:00:00+01:00",
"datePublished": "2025-06-06T10:46:31+01:00",
"value": {
"amount": 430000,
"currency": "GBP"
},
"suppliers": [
{
"id": "GB-CFS-318878",
"name": "Bibliotheca Limited"
},
{
"id": "GB-CFS-318879",
"name": "Lyngsoe Systems Ltd"
}
],
"contractPeriod": {
"startDate": "2026-01-16T00:00:00Z",
"endDate": "2032-01-15T23:59:59Z"
},
"documents": [
{
"id": "3",
"documentType": "awardNotice",
"description": "Awarded contract notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/7d5cd820-ae05-4654-b3c0-a31c83e701c0",
"datePublished": "2025-06-06T10:46:31+01:00",
"format": "text/html",
"language": "en"
},
{
"id": "2",
"description": "Advert",
"url": "https://procontract.due-north.com/Advert?advertId=6b1a2b11-0fd8-ef11-8133-005056b64545"
}
]
},
{
"id": "ocds-b5fd17-f9e97f62-1542-4ddf-915f-88c541032af5-3",
"status": "active",
"date": "2025-04-22T00:00:00+01:00",
"datePublished": "2025-06-06T13:57:04+01:00",
"value": {
"amount": 430000,
"currency": "GBP"
},
"suppliers": [
{
"id": "GB-CFS-318878",
"name": "Bibliotheca Limited"
},
{
"id": "GB-CFS-318879",
"name": "Lyngsoe Systems Ltd"
},
{
"id": "GB-CFS-319039",
"name": "Nexbib Solutions Limited"
}
],
"contractPeriod": {
"startDate": "2026-01-16T00:00:00Z",
"endDate": "2032-01-15T23:59:59Z"
},
"documents": [
{
"id": "4",
"documentType": "awardNotice",
"description": "Awarded contract notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/4bf979b1-134f-474c-b38e-4612e07dc709",
"datePublished": "2025-06-06T13:57:04+01:00",
"format": "text/html",
"language": "en"
},
{
"id": "2",
"description": "Advert",
"url": "https://procontract.due-north.com/Advert?advertId=6b1a2b11-0fd8-ef11-8133-005056b64545"
}
]
}
]
}