Tender

Building Maintenance and Minor Works Contract

WORCESTER CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

05 Aug 2024 at 13:05

Tender Notice
Summary of the contracting process

Worcester City Council is inviting tenders for a Building Maintenance and Minor Works Contract, encompassing reactive maintenance, planned maintenance, minor works projects, and emergency works for various non-housing public buildings within Worcester. The procurement is at the "Tender" stage using a two-stage restricted procedure with SMEs encouraged to apply. Key dates include the tender document access period starting on 5th August 2024 and ending at noon on 23rd September 2024. Successful bidders will be engaged from 1st April 2025 to 31st March 2028. This contract falls under the CPV categories of general construction and civil engineering work, as well as repair and maintenance services of buildings and installations.

With a focus on small works orders and reactive maintenance, this tender presents prime business growth opportunities for companies specialising in building maintenance, plumbing, and minor construction projects. SMEs could benefit from the predictable workload and the potential for developing a long-term partnership with the Worcester City Council. Businesses that can provide timely, 24/7 emergency maintenance services and demonstrate cost-effective solutions will be well-positioned to succeed. The contract requires self-delivery capabilities for the majority of the work, making it ideal for firms with versatile in-house teams.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Building Maintenance and Minor Works Contract

Notice Description

Worcester City Council is inviting tenders for the provision of a building repairs and maintenance and minor works service. The service is a series of small works orders for reactive response maintenance, and some minor planned works. The service to be provided comprises of the following:- A - Reactive maintenance and repair according to a priority assigned by the Client B - Planned maintenance up to a maximum value of PS25,000 per order, (subject to quotation and demonstration of Best Value*). C - Minor works projects up to a maximum value of PS25,000 per order, (subject to quotation and demonstration of Best Value*). D - Out of hours Emergency Works. [*Alternative quotations may be sought if the cost of the works are deemed to excessive] The works are defined as general building works, including general plumbing but excluding mechanical and electrical works which are procured through separate term contracts. Some general building and project work may require an element of mechanical or electrical work to resolve the issue, which may be requested as part of the work order. The Contractor must provide and maintain throughout the duration of the contract an "Out of Normal Working Hour Emergency Service" to avoid danger to health and safety of building occupants or serious damage to buildings and other structures. This service must be provided 24 hours each day including at weekends and during holiday periods. The Client shall expect the Contractor to self deliver the majority of the work when Providing the Service. Property affected by the service includes various public buildings (generally non-housing) and ancillaries within the local government boundaries of Worcester City Council. This procurement is being carried out under a two stage process and Bidders are only required to complete the Selection Questionnaire at this initial stage. Please see the procurement documents for further information. The Council is using the e-procurement portal known as the Proactis Pro-Contract portal https://procontract.due-north.com to conduct this procurement exercise. To gain access to the procurement documents, bidders will need to register their company details at the above website. Once registered, bidders will be emailed a log-in and password which will allow them to gain access to the procurement documents. Bidders will need to search for the invitation under Worcester City Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents Additional information: The Council is using the e-procurement portal known as the Proactis Pro-Contract portal https://procontract.due-north.com to conduct this procurement exercise. To gain access to the procurement documents, bidders will need to register their company details at the above website. Once registered, bidders will be emailed a log-in and password which will allow them to gain access to the procurement documents. Bidders will need to search for the invitation under Worcester City Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-fda8994b-f14c-407d-aeea-a21c9c66ea9a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1eb7154d-035b-4070-b221-6ea8bef3afd8
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45200000 - Works for complete or part construction and civil engineering work

50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Aug 20241 years ago
Submission Deadline
23 Sep 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2025 - 31 Mar 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WORCESTER CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WORCESTER
Postcode
WR1 2EY
Post Town
Worcester
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Worcester
Electoral Ward
Cathedral
Westminster Constituency
Worcester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-fda8994b-f14c-407d-aeea-a21c9c66ea9a-2024-08-05T14:05:43+01:00",
    "date": "2024-08-05T14:05:43+01:00",
    "ocid": "ocds-b5fd17-fda8994b-f14c-407d-aeea-a21c9c66ea9a",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "WORCESTER001-DN736216-63538075",
        "title": "Building Maintenance and Minor Works Contract",
        "description": "Worcester City Council is inviting tenders for the provision of a building repairs and maintenance and minor works service. The service is a series of small works orders for reactive response maintenance, and some minor planned works. The service to be provided comprises of the following:- A - Reactive maintenance and repair according to a priority assigned by the Client B - Planned maintenance up to a maximum value of PS25,000 per order, (subject to quotation and demonstration of Best Value*). C - Minor works projects up to a maximum value of PS25,000 per order, (subject to quotation and demonstration of Best Value*). D - Out of hours Emergency Works. [*Alternative quotations may be sought if the cost of the works are deemed to excessive] The works are defined as general building works, including general plumbing but excluding mechanical and electrical works which are procured through separate term contracts. Some general building and project work may require an element of mechanical or electrical work to resolve the issue, which may be requested as part of the work order. The Contractor must provide and maintain throughout the duration of the contract an \"Out of Normal Working Hour Emergency Service\" to avoid danger to health and safety of building occupants or serious damage to buildings and other structures. This service must be provided 24 hours each day including at weekends and during holiday periods. The Client shall expect the Contractor to self deliver the majority of the work when Providing the Service. Property affected by the service includes various public buildings (generally non-housing) and ancillaries within the local government boundaries of Worcester City Council. This procurement is being carried out under a two stage process and Bidders are only required to complete the Selection Questionnaire at this initial stage. Please see the procurement documents for further information. The Council is using the e-procurement portal known as the Proactis Pro-Contract portal https://procontract.due-north.com to conduct this procurement exercise. To gain access to the procurement documents, bidders will need to register their company details at the above website. Once registered, bidders will be emailed a log-in and password which will allow them to gain access to the procurement documents. Bidders will need to search for the invitation under Worcester City Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents Additional information: The Council is using the e-procurement portal known as the Proactis Pro-Contract portal https://procontract.due-north.com to conduct this procurement exercise. To gain access to the procurement documents, bidders will need to register their company details at the above website. Once registered, bidders will be emailed a log-in and password which will allow them to gain access to the procurement documents. Bidders will need to search for the invitation under Worcester City Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents.",
        "datePublished": "2024-08-05T14:05:43+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "45200000",
            "description": "Works for complete or part construction and civil engineering work"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "50500000",
                "description": "Repair and maintenance services for pumps, valves, taps and metal containers and machinery"
            },
            {
                "scheme": "CPV",
                "id": "50700000",
                "description": "Repair and maintenance services of building installations"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "England",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2024-09-23T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2025-04-01T00:00:00+01:00",
            "endDate": "2028-03-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/1eb7154d-035b-4070-b221-6ea8bef3afd8",
                "datePublished": "2024-08-05T14:05:43+01:00",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-71839",
            "name": "Worcester City Council",
            "identifier": {
                "legalName": "Worcester City Council"
            },
            "address": {
                "streetAddress": "The Guildhall, High Street",
                "locality": "Worcester",
                "postalCode": "WR1 2EY",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "procurement@worcester.gov.uk"
            },
            "details": {
                "url": "http://www.worcester.gov.uk/"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-71839",
        "name": "Worcester City Council"
    }
}