Tender

Storage and Scanning of Documents

LEICESTER CITY COUNCIL

This public procurement record has 2 releases in its history.

Tender

05 Jun 2019 at 13:57

Tender Notice
Tender

04 Jun 2019 at 13:52

Tender Notice
Summary of the contracting process

The Leicester City Council has initiated a tender for the "Storage and Scanning of Documents" aimed at providing secure storage and on-demand scanning services for its records. This procurement, classified under archive services with an additional focus on scanning services, has a total value of £800,000. The tender is currently in the "Tender" stage, with a closing date for submissions set for 4th July 2019. The contract period is expected to commence on 1st September 2019 and will run for ten years until 1st September 2029. The contract will be carried out at various delivery addresses located in the East Midlands region of the United Kingdom.

This tender presents significant opportunities for businesses, particularly small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) that provide document management and archival services. Companies specialising in scanning, archiving, and records management will find this tender particularly relevant, enabling them to expand their operations and establish a long-term relationship with a major local authority. The open procurement method invites competitive proposals, thus facilitating a diverse range of businesses to engage in this project.

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Notice Information

Notice Title

Storage and Scanning of Documents

Notice Description

The requirement is for both the secure storage of Leicester City Council records and an on-request scanning service which will be able to offer, both on-demand and project related document conversion services. The supplier will provide all supporting services for both file level and box level indexed records, to identify, review, retrieve, deliver and destroy files through pre-defined retention schedules.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-fe9f9ddc-e4d3-4522-b94b-b07d4cc8cda9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5b18b6d0-3a5b-4ad1-b04b-ab9ca9589c2e
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

79999100 - Scanning services

92512000 - Archive services

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Jun 20196 years ago
Submission Deadline
5 Jul 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2019 - 1 Sep 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEICESTER CITY COUNCIL
Contact Name
Guy Swanson
Contact Email
guy.swanson@leicester.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LEICESTER
Postcode
LE1 6TH
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
TLF East Midlands (England)
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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