Tender

YHG Cleaning & Grounds Maintenance Tender

YOUR HOUSING GROUP

This public procurement record has 1 release in its history.

Tender

04 Feb 2021 at 13:40

Summary of the contracting process

Your Housing Group is currently facilitating a tender for their Cleaning & Grounds Maintenance services, which is active and classified under facilities management services. The procurement, valued at approximately GBP 8,992,000 over its duration, encompasses various regions across the North West, Yorkshire, and the Midlands, notably including Preston, Lancashire, Cheshire, Staffordshire, and Manchester. The tender period concludes on 8th March 2021, with electronic submissions required for bids. Participants should pay attention to the demand for references in Grounds Maintenance and Cleaning/Window Cleaning Services, which must be submitted by 5th March 2021.

This tender presents significant opportunities for businesses engaged in facilities management, landscaping, and cleaning services. Companies specialising in grounds maintenance, including grass cutting, shrub maintenance, and communal cleaning, would be particularly well-suited to compete. With the potential for contract awards spread over several lots, businesses can strategically place bids for areas that best match their expertise. Furthermore, the option for a 12-month renewal provides additional growth potential for successful suppliers.

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Notice Title

YHG Cleaning & Grounds Maintenance Tender

Notice Description

With more than 28,000 homes across the North West, Yorkshire and the Midlands, Your Housing Group has a large and diverse portfolio. These range from general properties for social and affordable rent, through to retirement living developments and innovative private rental offers such as Nuvuliving. YHG seeks Service Providers to deliver its programme of Grounds Maintenance and Communal Cleaning and Window Cleaning Services to properties across the Group. All or part of these works will be provided to (but not limited to) social dwellings, leaseholder properties, sheltered schemes and supported and special needs housing. The approximate value of the contracts (all Lots)is GBP2.25m per annum. The value in this notice is based on the initial term of 3-years + 1-year optional extension

Lot Information

Lot 2 - Grounds Maintenance - Preston / Lancashire

Grounds Maintenance Services for the Preston / Lancashire Region. Annual value is approximately GBP123,000 (ex VAT). Full property details are provided in the Procurement Documents. The Grounds Maintenance element of the Contract comprises the following Works:- Core Tasks a) Grass Cutting b) Grass Edging c) Turf Maintenance (partly optional) d) Shrub/Herbaceous Bed Maintenance e) Rose Bed Maintenance f) Hedge Maintenance g) Young Tree Maintenance h) Cleaning of Grounds Optional Tasks a) The planting of new and replacement shrubs, hedges and bulbs and the like. b) The design, planting, establishment and maintenance of bedding schemes as may be requested by YHG c) The design of landscape features as may be requested by YHG. d) Grounds Maintenance services to void properties e) Any other Work not deemed a Core Task or an Optional Task and is to be carried out on the specific instructions of the Contract Administrator.

Renewal: 12 months optional extension

Lot 3 - Grounds Maintenance - Cheshire / Staffordshire

Grounds Maintenance Services for the Cheshire / Staffordshire Region. Annual value is approximately GBP424,000 (ex VAT). Full property details are provided in the Procurement Documents. The Grounds Maintenance element of the Contract comprises the following Works:- Core Tasks a) Grass Cutting b) Grass Edging c) Turf Maintenance (partly optional) d) Shrub/Herbaceous Bed Maintenance e) Rose Bed Maintenance f) Hedge Maintenance g) Young Tree Maintenance h) Cleaning of Grounds Optional Tasks a) The planting of new and replacement shrubs, hedges and bulbs and the like. b) The design, planting, establishment and maintenance of bedding schemes as may be requested by YHG c) The design of landscape features as may be requested by YHG. d) Grounds Maintenance services to void properties e) Any other Work not deemed a Core Task or an Optional Task and is to be carried out on the specific instructions of the Contract Administrator.

Renewal: 12 months option to extend

Lot 4 - Grounds Maintenance - Manchester

Grounds Maintenance Services for the Greater Manchester Region. Annual value is approximately GBP249,000 (ex VAT). Full property details are provided in the Procurement Documents. The Grounds Maintenance element of the Contract comprises the following Works:- Core Tasks a) Grass Cutting b) Grass Edging c) Turf Maintenance (partly optional) d) Shrub/Herbaceous Bed Maintenance e) Rose Bed Maintenance f) Hedge Maintenance g) Young Tree Maintenance h) Cleaning of Grounds Optional Tasks a) The planting of new and replacement shrubs, hedges and bulbs and the like. b) The design, planting, establishment and maintenance of bedding schemes as may be requested by YHG c) The design of landscape features as may be requested by YHG. d) Grounds Maintenance services to void properties e) Any other Work not deemed a Core Task or an Optional Task and is to be carried out on the specific instructions of the Contract Administrator.

Renewal: 12 months option to extend

Lot 5 - Communal Cleaning and Window Cleaning - Yorkshire

Communal Cleaning and Window Cleaning Services for the Yorkshire Region. Full property details are provided in the Procurement Documents. YHG's Communal Cleaning Services comprises the following Works: Core Tasks a) Communal Entrances, Exits, Doors, Door Glass, Door Mats b) Communal Floors, Landings, Hallways and External Areas to Entrances c) Communal Stairs (including underneath staircases where applicable) d) Communal Windows e) Communal Walls, Woodwork, Ceilings, Light Fittings, Sockets, Skirting Boards, Ledges, Switches and Panels etc., f) Bin Rooms and Dumped Rubbish generally g) Miscellaneous Items h) Offices Optional Tasks a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement. YHG's Window Cleaning Services comprises the following Works: Core Tasks a) All external fenestration and external face on door glass. b) External surfaces of porches / canopies c) External glass canopies Optional Tasks a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement. Full specification details are found within the Procurement Documents

Renewal: 12 months option to extend

Lot 6 - Communal Cleaning and Window Cleaning - Preston / Lancashire

Communal Cleaning and Window Cleaning Services for Preston / Lancashire Region. Full property details are provided in the Procurement Documents. YHG's Communal Cleaning Services comprises the following Works: Core Tasks a) Communal Entrances, Exits, Doors, Door Glass, Door Mats b) Communal Floors, Landings, Hallways and External Areas to Entrances c) Communal Stairs (including underneath staircases where applicable) d) Communal Windows e) Communal Walls, Woodwork, Ceilings, Light Fittings, Sockets, Skirting Boards, Ledges, Switches and Panels etc., f) Bin Rooms and Dumped Rubbish generally g) Miscellaneous Items h) Offices Optional Tasks a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement. YHG's Window Cleaning Services comprises the following Works: Core Tasks a) All external fenestration and external face on door glass. b) External surfaces of porches / canopies c) External glass canopies Optional Tasks a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement. Full specification details are found within the Procurement Documents

Renewal: 12 months option to extend

Lot 7 - Communal Cleaning and Window Cleaning - Cheshire / Staffordshire

Communal Cleaning and Window Cleaning Services for the Cheshire / Staffordshire Region. Full property details are provided in the Procurement Documents. YHG's Communal Cleaning Services comprises the following Works: Core Tasks a) Communal Entrances, Exits, Doors, Door Glass, Door Mats b) Communal Floors, Landings, Hallways and External Areas to Entrances c) Communal Stairs (including underneath staircases where applicable) d) Communal Windows e) Communal Walls, Woodwork, Ceilings, Light Fittings, Sockets, Skirting Boards, Ledges, Switches and Panels etc., f) Bin Rooms and Dumped Rubbish generally g) Miscellaneous Items h) Offices Optional Tasks a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement. YHG's Window Cleaning Services comprises the following Works: Core Tasks a) All external fenestration and external face on door glass. b) External surfaces of porches / canopies c) External glass canopies Optional Tasks a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement. Full specification details are found within the Procurement Documents

Renewal: 12 month option to extend

Lot 8 - Communal Cleaning and Window Cleaning - Manchester

Communal Cleaning and Window Cleaning Services for the Manchester Region. Full property details are provided in the Procurement Documents. YHG's Communal Cleaning Services comprises the following Works: Core Tasks a) Communal Entrances, Exits, Doors, Door Glass, Door Mats b) Communal Floors, Landings, Hallways and External Areas to Entrances c) Communal Stairs (including underneath staircases where applicable) d) Communal Windows e) Communal Walls, Woodwork, Ceilings, Light Fittings, Sockets, Skirting Boards, Ledges, Switches and Panels etc., f) Bin Rooms and Dumped Rubbish generally g) Miscellaneous Items h) Offices Optional Tasks a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement. YHG's Window Cleaning Services comprises the following Works: Core Tasks a) All external fenestration and external face on door glass. b) External surfaces of porches / canopies c) External glass canopies Optional Tasks a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement. Full specification details are found within the Procurement Documents

Renewal: 12 month option to extend

Lot 9 - Communal Cleaning and Window Cleaning - Merseyside

Communal Cleaning and Window Cleaning Services for the Merseyside Region. Full property details are provided in the Procurement Documents. YHG's Communal Cleaning Services comprises the following Works: Core Tasks a) Communal Entrances, Exits, Doors, Door Glass, Door Mats b) Communal Floors, Landings, Hallways and External Areas to Entrances c) Communal Stairs (including underneath staircases where applicable) d) Communal Windows e) Communal Walls, Woodwork, Ceilings, Light Fittings, Sockets, Skirting Boards, Ledges, Switches and Panels etc., f) Bin Rooms and Dumped Rubbish generally g) Miscellaneous Items h) Offices Optional Tasks a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement. YHG's Window Cleaning Services comprises the following Works: Core Tasks a) All external fenestration and external face on door glass. b) External surfaces of porches / canopies c) External glass canopies Optional Tasks a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement. Full specification details are found within the Procurement Documents.

Renewal: 12 months option to extend

Lot 1 - Grounds Maintenance - Yorkshire

Grounds Maintenance Services for the Yorkshire Region. Annual value is approximately GBP72,000 (ex VAT). Full property details are provided in the Procurement Documents. The Grounds Maintenance element of the Contract comprises the following Works:- Core Tasks a) Grass Cutting b) Grass Edging c) Turf Maintenance (partly optional) d) Shrub/Herbaceous Bed Maintenance e) Rose Bed Maintenance f) Hedge Maintenance g) Young Tree Maintenance h) Cleaning of Grounds Optional Tasks a) The planting of new and replacement shrubs, hedges and bulbs and the like. b) The design, planting, establishment and maintenance of bedding schemes as may be requested by YHG c) The design of landscape features as may be requested by YHG. d) Grounds Maintenance services to void properties e) Any other Work not deemed a Core Task or an Optional Task and is to be carried out on the specific instructions of the Contract Administrator.

Renewal: 12 months optional extension

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-029038
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/002257-2021
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

45112700 - Landscaping work

77211300 - Tree-clearing services

77211400 - Tree-cutting services

77211500 - Tree-maintenance services

77310000 - Planting and maintenance services of green areas

77314000 - Grounds maintenance services

79993100 - Facilities management services

90500000 - Refuse and waste related services

90511300 - Litter collection services

90690000 - Graffiti removal services

90900000 - Cleaning and sanitation services

90910000 - Cleaning services

90911000 - Accommodation, building and window cleaning services

90911100 - Accommodation cleaning services

90911200 - Building-cleaning services

90911300 - Window-cleaning services

90918000 - Bin-cleaning services

90919000 - Office, school and office equipment cleaning services

90919200 - Office cleaning services

Notice Value(s)

Tender Value
£8,992,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Feb 20215 years ago
Submission Deadline
8 Mar 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
YOUR HOUSING GROUP
Contact Name
Not specified
Contact Email
paul.nugent@yourhousinggroup.co.uk
Contact Phone
+44 7458086135

Buyer Location

Locality
WARRINGTON
Postcode
WA3 6ZN
Post Town
Warrington
Country
England

Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD61 Warrington
Delivery Location
TLD North West (England), TLD3 Greater Manchester, TLE Yorkshire and The Humber

Local Authority
Warrington
Electoral Ward
Birchwood
Westminster Constituency
Warrington North

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
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                        {
                            "type": "price",
                            "description": "40"
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                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "12 months option to extend"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "1",
                "title": "Lot 1 - Grounds Maintenance - Yorkshire",
                "description": "Grounds Maintenance Services for the Yorkshire Region. Annual value is approximately GBP72,000 (ex VAT). Full property details are provided in the Procurement Documents. The Grounds Maintenance element of the Contract comprises the following Works:- Core Tasks a) Grass Cutting b) Grass Edging c) Turf Maintenance (partly optional) d) Shrub/Herbaceous Bed Maintenance e) Rose Bed Maintenance f) Hedge Maintenance g) Young Tree Maintenance h) Cleaning of Grounds Optional Tasks a) The planting of new and replacement shrubs, hedges and bulbs and the like. b) The design, planting, establishment and maintenance of bedding schemes as may be requested by YHG c) The design of landscape features as may be requested by YHG. d) Grounds Maintenance services to void properties e) Any other Work not deemed a Core Task or an Optional Task and is to be carried out on the specific instructions of the Contract Administrator.",
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                    "criteria": [
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                            "type": "quality",
                            "description": "60"
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                            "type": "price",
                            "description": "40"
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                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
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                "hasRenewal": true,
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                    "description": "12 months optional extension"
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                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "status": "active"
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        ],
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                        "scheme": "CPV",
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                        "scheme": "CPV",
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                    {
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            {
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                    {
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}