Planning and Regulatory Services Case Management Solution

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-029156-2023-03-22T18:21:03Z",
    "date": "2023-03-22T18:21:03Z",
    "ocid": "ocds-h6vhtk-029156",
    "description": "Please note the value is the estimate ex VAT for the total potential contract period of 10 years.",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-029156",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Planning and Regulatory Services Case Management Solution",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "mainProcurementCategory": "goods",
        "description": "The City of London Corporation (the 'City') has awarded a contract for the provision of a Planning and Regulatory Services Case Management Solution under Lot 2 only.",
        "lotDetails": {
            "maximumLotsAwardedPerSupplier": 1,
            "awardCriteriaDetails": "The requirement has been split into two mutually exclusive lots. Bidders can make a submission to one or both lots. The City reserves the right in its absolute discretion to award only one of the two lots."
        },
        "lots": [
            {
                "id": "1",
                "title": "Lot 1: Solution is hosted and supported in the supplier managed private or public cloud in the UK",
                "description": "The City of London Corporation (the 'City') is looking to tender for the provision of a Planning and Regulatory Services Case Management Solution supporting delivery of Planning, Building Control, Public Protection, Port Health and Gazetteer Management functions by the City of London. This system will be fully spatially enabled, available in both office/home and field environments (capable of operating with and without network connectivity) and will include an intuitive and user-friendly Public Facing front end. The requirement has been split into two mutually exclusive lots. Lot 1: Solution is hosted and supported in the supplier managed private or public cloud in the UK Bidders can make a submission to one or both lots. The City reserves the right in its absolute discretion to award only one of the two lots. The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 60 further months on a year by year basis. The maximum length of the contract is therefore 120 months.",
                "value": {
                    "amount": 1150000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 60 further months on a year by year basis. The maximum length of the contract is therefore 120 months."
                },
                "status": "active"
            },
            {
                "id": "2",
                "title": "Lot 2: Solution is hosted and supported in the City of London public cloud (Azure) but managed by the supplier",
                "description": "The City of London Corporation (the 'City') is looking to tender for the provision of a Planning and Regulatory Services Case Management Solution supporting delivery of Planning, Building Control, Public Protection, Port Health and Gazetteer Management functions by the City of London. This system will be fully spatially enabled, available in both office/home and field environments (capable of operating with and without network connectivity) and will include an intuitive and user-friendly Public Facing front end. The requirement has been split into two mutually exclusive lots. Lot 2: Solution is hosted and supported in the City of London public cloud (Azure) but managed by the supplier Bidders can make a submission to one or both lots. The City reserves the right in its absolute discretion to award only one of the two lots. The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 60 further months on a year by year basis. The maximum length of the contract is therefore 120 months.",
                "value": {
                    "amount": 800000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 60 further months on a year by year basis. The maximum length of the contract is therefore 120 months."
                },
                "status": "active"
            },
            {
                "id": "Lot 1",
                "description": "The City of London Corporation (the 'City') is looking to tender for the provision of a Planning and Regulatory Services Case Management Solution. The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 60 further months on a year by year basis. The maximum length of the contract is therefore 120 months. Additional information: The requirement has been split into two mutually exclusive lots. Lot 1: Solution is hosted and supported in the supplier managed private or public cloud in the UK Lot 2: Solution is hosted and supported in the City of London public cloud (Azure) but manage Bidders can make a submission to one or both lots. The City reserves the right in its absolute discretion to award only one of the two lots.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical Envelope",
                            "type": "quality",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "Lot 2",
                "description": "Under Lot 2, the City of London Corporation (the 'City') has awarded a contract for the provision of a Planning and Regulatory Services Case Management Solution. The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 60 further months on a year by year basis. The maximum length of the contract is therefore 120 months. Additional information: The requirement has been split into two mutually exclusive lots. Lot 1: Solution is hosted and supported in the supplier managed private or public cloud in the UK Lot 2: Solution is hosted and supported in the City of London public cloud (Azure) but managed by the supplier Bidders can make a submission to one or both lots. The City reserves the right in its absolute discretion to award only one",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical Envelope",
                            "type": "quality",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "30196000",
                        "description": "Planning systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "30196000",
                        "description": "Planning systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "Lot 1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI"
                    }
                ],
                "relatedLot": "Lot 1"
            },
            {
                "id": "Lot 2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI"
                    }
                ],
                "relatedLot": "Lot 2"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://www.capitalesourcing.com",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-03-17T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "awardPeriod": {
            "startDate": "2021-03-17T12:00:00Z"
        },
        "bidOpening": {
            "date": "2021-03-17T12:00:00Z"
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "reviewDetails": "The contracting authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award an agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 ('Regulations') provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time-limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the agreement has been entered into the court has the options to award damages and/or to shorten or order the agreement ineffective."
    },
    "parties": [
        {
            "id": "GB-FTS-4833",
            "name": "The Mayor and Commonalty and Citizens of the City of London",
            "identifier": {
                "legalName": "The Mayor and Commonalty and Citizens of the City of London"
            },
            "address": {
                "streetAddress": "City of London Corporation, Guildhall, PO Box 270",
                "locality": "London",
                "region": "UKI",
                "postalCode": "EC2P 2EJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2076063030",
                "email": "loredana.sandu@cityoflondon.gov.uk",
                "url": "https://www.capitalesourcing.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.cityoflondon.gov.uk",
                "buyerProfile": "https://www.capitalesourcing.com",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-143",
            "name": "High Court, Royal Courts of Justice",
            "identifier": {
                "legalName": "High Court, Royal Courts of Justice"
            },
            "address": {
                "streetAddress": "Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 20794760000"
            },
            "roles": [
                "reviewBody",
                "reviewContactPoint"
            ]
        },
        {
            "id": "GB-FTS-22733",
            "name": "The Mayor and Commonalty and Citizens of the City of London",
            "identifier": {
                "legalName": "The Mayor and Commonalty and Citizens of the City of London"
            },
            "address": {
                "streetAddress": "Guildhall, PO Box 270",
                "locality": "London",
                "region": "UKI",
                "postalCode": "EC2P 2EJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2076063030",
                "email": "Loredana.Sandu@cityoflondon.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.cityoflondon.gov.uk",
                "buyerProfile": "https://www.capitalesourcing.com",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-78179",
            "name": "IDOX Software Ltd",
            "identifier": {
                "legalName": "IDOX Software Ltd"
            },
            "address": {
                "streetAddress": "Floor 2, 1310 Waterside, Arlington Business Park, Theale",
                "locality": "Reading",
                "region": "UKK",
                "postalCode": "RG7 4SA",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-61852",
            "name": "High Court, Royal Courts of Justice",
            "identifier": {
                "legalName": "High Court, Royal Courts of Justice"
            },
            "address": {
                "streetAddress": "Strand",
                "locality": "London",
                "postalCode": "WA2 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 20794760000"
            },
            "roles": [
                "reviewBody",
                "reviewContactPoint"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-22733",
        "name": "The Mayor and Commonalty and Citizens of the City of London"
    },
    "language": "en",
    "awards": [
        {
            "id": "008409-2023-1",
            "relatedLots": [
                "Lot 1"
            ],
            "title": "Lot 1: Solution is hosted and supported in the supplier managed private or public cloud in the UK",
            "status": "unsuccessful",
            "statusDetails": "unsuccessful"
        },
        {
            "id": "008409-2023-2",
            "relatedLots": [
                "Lot 2"
            ],
            "title": "Lot 2: Solution is hosted and supported in the City of London public cloud (Azure) but managed by the supplier",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-78179",
                    "name": "IDOX Software Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "008409-2023-2",
            "awardID": "008409-2023-2",
            "title": "Lot 2: Solution is hosted and supported in the City of London public cloud (Azure) but managed by the supplier",
            "status": "active",
            "value": {
                "amount": 624005,
                "currency": "GBP"
            },
            "dateSigned": "2021-07-06T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "Lot 2",
                "value": 1
            },
            {
                "id": "2",
                "measure": "electronicBids",
                "relatedLot": "Lot 2",
                "value": 1
            }
        ]
    }
}