TRN-20-010 Vehicle Maintenance and Repairs Services in the Belfast Area

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-029c52-2025-06-23T10:11:47+01:00",
    "date": "2025-06-23T10:11:47+01:00",
    "ocid": "ocds-h6vhtk-029c52",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-029c52",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "TRN-20-010 Vehicle Maintenance and Repairs Services in the Belfast Area",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50000000",
            "description": "Repair and maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "Provision of Vehicle Maintenance and Repairs Services in the Belfast Area",
        "value": {
            "amount": 2000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Contractor for the provision of a vehicle maintenance and repair service, ensuring that all vehicles are kept in safe and roadworthy condition. The EA requires that all vehicles will be always maintained in accordance with manufacturers' recommendations, and to ensure compliance with relevant UK, Northern Ireland and European Union Legislations and Regulations to meet the standards set under the DVA Guide to Maintaining Roadworthiness Commercial Goods and Passenger Carrying Vehicles.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Business Continuity and Contract Management",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Service Delivery and Quality of Work",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Cost",
                            "type": "cost",
                            "description": "70"
                        }
                    ]
                },
                "value": {
                    "amount": 2000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "status": "cancelled",
                "options": {
                    "description": "The framework was awarded for an initial one-year period with the option to extend for a further three months."
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50100000",
                        "description": "Repair, maintenance and associated services of vehicles and related equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50110000",
                        "description": "Repair and maintenance services of motor vehicles and associated equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50111100",
                        "description": "Vehicle-fleet management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50111110",
                        "description": "Vehicle-fleet-support services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48190000",
                        "description": "Educational software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50113000",
                        "description": "Repair and maintenance services of buses"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50113200",
                        "description": "Bus maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50116100",
                        "description": "Electrical-system repair services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://etendersni.gov.uk",
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-04-15T15:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2021-07-14T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2021-04-15T15:30:00+01:00"
        },
        "bidOpening": {
            "date": "2021-04-15T15:30:00+01:00"
        },
        "hasRecurrence": false,
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "This contract is not subject to renewal."
                        },
                        "newValue": {
                            "text": "This contract is subject to renewal. The contract is awarded for an initial period of 12 months within the option to extend for three further periods of 12 months."
                        },
                        "where": {
                            "section": "II.2.7)"
                        }
                    },
                    {
                        "oldValue": {
                            "text": "This contract involves joint procurement."
                        },
                        "newValue": {
                            "text": "The contract is awarded by a central purchasing body."
                        },
                        "where": {
                            "section": "I.2)"
                        }
                    }
                ]
            }
        ],
        "procurementMethodRationaleClassifications": [
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the Belfast Area. The modification is permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled: (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; This modification is required due to delays in the procurement process which could not have been anticipated. This is due to the re-structuring of the specification and financial response as delays. The re-tender of this framework is anticipated to be published May 2025. (ii) the modification does not alter the overall nature of the contract. The proposed modification does not impact the overall nature of the framework which will continue for the Maintenance and Repair of EA vehicles in the East Tyrone Area as detailed in the original specification"
    },
    "parties": [
        {
            "id": "GB-FTS-1727",
            "name": "Education Authority NI",
            "identifier": {
                "legalName": "Education Authority NI"
            },
            "address": {
                "streetAddress": "40 Academy Street",
                "locality": "Belfast",
                "region": "UK",
                "postalCode": "BT1 2NQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "transport.procure@eani.org.uk",
                "url": "https://etendersni.gov.uk",
                "name": "transport.procureeani.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "buyerProfile": "https://etendersni.gov.uk/epps",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            },
            "additionalContactPoints": [
                {
                    "email": "transport.procure@eani.org.uk"
                }
            ]
        },
        {
            "id": "GB-FTS-1728",
            "name": "Education Authority",
            "identifier": {
                "legalName": "Education Authority"
            },
            "address": {
                "locality": "Belfast",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-17685",
            "name": "D and H Motors Ltd.",
            "identifier": {
                "legalName": "D and H Motors Ltd."
            },
            "address": {
                "streetAddress": "2-10 Duncrue Road",
                "locality": "Belfast",
                "region": "UK",
                "postalCode": "BT3 9BN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "dandhmotor@btconnect.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-84187",
            "name": "the Education Authority",
            "identifier": {
                "legalName": "the Education Authority"
            },
            "address": {
                "streetAddress": "40 Academy Street",
                "locality": "Belfast",
                "region": "UK",
                "postalCode": "BT1 2NQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "transport.procure@eani.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "buyerProfile": "https://etendersni.gov.uk/epps",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-147153",
            "name": "D and H Motors LTD",
            "identifier": {
                "legalName": "D and H Motors LTD"
            },
            "address": {
                "streetAddress": "2 Duncrue Road",
                "locality": "Belfast",
                "region": "UK",
                "postalCode": "BT3 9BP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "office@dhmotors.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.dhmotors.co.uk",
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-3185",
            "name": "The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures",
            "identifier": {
                "legalName": "The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures"
            },
            "address": {
                "locality": "Belfast",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-152123",
            "name": "DH Motors",
            "identifier": {
                "legalName": "DH Motors"
            },
            "address": {
                "streetAddress": "40 Killycanavan Road",
                "locality": "Dungannon",
                "region": "UKN",
                "postalCode": "BT71 5BP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "Michael@quinnscoachhire.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.dhmotors.co.uk/",
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-84187",
        "name": "the Education Authority"
    },
    "language": "en",
    "awards": [
        {
            "id": "011788-2021-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "Contract",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-17685",
                    "name": "D and H Motors Ltd."
                }
            ]
        },
        {
            "id": "019831-2025-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-147153",
                    "name": "D and H Motors LTD"
                }
            ]
        },
        {
            "id": "034280-2025-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "TRN-20-010 Vehicle Maintenance and Repairs Services in the Belfast Area",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-152123",
                    "name": "DH Motors"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "011788-2021-1-1",
            "awardID": "011788-2021-1-1",
            "title": "Contract",
            "status": "active",
            "value": {
                "amount": 2000000,
                "currency": "GBP"
            },
            "dateSigned": "2021-05-26T00:00:00+01:00"
        },
        {
            "id": "019831-2025-1",
            "awardID": "019831-2025-1",
            "status": "active",
            "value": {
                "amount": 3000000,
                "currency": "GBP"
            },
            "dateSigned": "2021-05-26T00:00:00+01:00"
        },
        {
            "id": "034280-2025-1-1",
            "awardID": "034280-2025-1-1",
            "title": "TRN-20-010 Vehicle Maintenance and Repairs Services in the Belfast Area",
            "status": "active",
            "value": {
                "amount": 3000000,
                "currency": "GBP"
            },
            "dateSigned": "2025-05-31T00:00:00+01:00",
            "period": {
                "durationInDays": 90
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    "deliveryAddresses": [
                        {
                            "region": "UKN"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "2",
                    "description": "EA originally awarded contract TRN-20-010 for period 01/06/2021 - 31/05/2025 which included the built in optional 3, one year extensions taken between 01/06/2023 - 31/05/2025. EA now propose a further 4-month extension to run from 01/06/2025 - 30/09/2025. Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and is necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the East Tyrone Area.",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the Belfast Area. The modification is permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled: (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; This modification is required due to delays in the procurement process which could not have been anticipated. This is due to the re-structuring of the specification and financial response as delays. The re-tender of this framework is anticipated to be published May 2025. (ii) the modification does not alter the overall nature of the contract. The proposed modification does not impact the overall nature of the framework which will continue for the Maintenance and Repair of EA vehicles in the East Tyrone Area as detailed in the original specification"
                }
            ]
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 2
            }
        ]
    },
    "description": "EA originally awarded contract TRN-20-010 for period 01/06/2021 - 31/05/2025 which included the built in optional 3, one year extensions taken between 01/06/2023 - 31/05/2025. EA now propose a further 4-month extension to run from 01/06/2025 - 30/09/2025. . Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and is necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the East Tyrone Area."
}