Award

Domestic Heating System Servicing, Maintenance, Repairs, and Installations

EFFICIENCY EAST MIDLANDS LIMITED

This public procurement record has 2 releases in its history.

Award

16 Aug 2021 at 16:03

Tender

16 Mar 2021 at 17:53

Summary of the contracting process

The procurement process for the "Heating and Hot Water Systems Framework" is being led by Efficiency East Midlands Ltd (EEM), a not-for-profit consortium, aimed at providing a comprehensive solution for public sector organisations. This tender covers services related to domestic, commercial, and renewable heating systems and will run under an open procedure. The tender period concluded on 14 May 2021, and the framework may extend for up to five years beyond the initial four-year term. Bidders are expected to provide services throughout various geographic sublots across England and Wales.

This framework presents significant opportunities for businesses focused on heating system services and installations, particularly for those that can manage compliance with servicing cycles and emergency repairs. Companies specialising in domestic and commercial heating, renewable energy systems, as well as maintenance and repair services for diverse fuel types would find the numerous lots well-suited to their capabilities. The collaboration with various public sector organisations means that successful bidders could secure high-value contracts which would enhance their market presence and contribute positively to business growth.

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Notice Title

Domestic Heating System Servicing, Maintenance, Repairs, and Installations

Notice Description

Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and DPS agreements. Our membership has now grown to 231 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities. EEM have also established a formal collaboration with 3 like-minded procurement consortia - Westworks, South East Consortium and Advantage South West. The membership list for these three consortia may be obtained from the following website addresses: www.westworks.org.uk www.southeastconsortium.org.uk www.advantagesouthwest.co.uk EEM conducted this procurement exercise and have subsequently awarded and entered into framework agreements with contractors for the provision of heating and hot water systems servicing, maintenance, repairs and Installations. A range of fuel types are covered under our framework including but not limited to; gas, solid fuel, oil and renewable heating systems. The framework was tendered and awarded based on the following lots: *Lot 1 - Domestic Heating Servicing, Maintenance, Repairs and Installations * Lot 2 - Commercial Heating Systems - Servicing, Maintenance, Repairs and Installation * Lot 3 - Renewable Heating Systems Servicing, Maintenance, Repairs and Installations * Lot 4 - Heating System Auditing and Consultancy Services Each of the above lots have been split into geographical sublots: Sublot 1 - Midlands Sublot 2 - National Coverage Contracting Authorities who require a single contractor to manage the servicing and/or installation programmes across their domestic, commercial and or renewable heating system stock can compliantly procure a single contractor via EEM0026. Contracting Authorities can use either a Direct Selection or Mini Competition to appoint a contractor and only the Contractors who sit across all the relevant work stream lots and geographical sublots the Contracting Authority is looking to use can participate in the selection process. Please contact EEM for further guidance on the selection process.

Lot Information

Domestic Heating Servicing, Maintenance, Repairs and Installations (Lot 1)

Efficiency East Midlands (EEM) carried out this tender exercise on behalf of our membership to establish a Heating and Hot Water Systems Framework. Lot 1 has been created to support Members manage the servicing and maintenance of their domestic property heating systems ensuring compliancy and adherence to servicing cycles. Repairs and emergency callouts will also be covered by this lot. Lot 1 includes the for the supply and installation of new boilers, heating systems, alterations, repairs and full and partial upgrades as required to a range of fuel systems. The following services are not an exhaustive list of services covered by Lot 1. * Basic and comprehensive servicing, maintenance, and repair of domestic heating systems. * Servicing, maintenance, and repair of domestic boilers. * Attendance to break downs and emergency repairs. * Back-up to in-house Gas Team for domestic gas repairs and servicing. * Installation of boilers and heating systems, alterations and full and partial upgrades as required to a range of fuel systems. * Gas safety Inspection and landlords certification. * Any additional elements of work associated with the above listed or relevant to Lot 1. All of the services described above are mandatory elements covered by Lot 1 of the framework and appointed contractors are able to deliver all elements of the works required. Lot 1 is split into geographical sublots: Sublot 1 - Midlands Sublot 2 - National Coverage Contractors appointed to each sublot can provide services in at least three of the sub regions (Counties) listed within the tender documents for Sublot 1 Midlands and at least Six of the sub regions (Counties) listed for Sublot 2 National Coverage. The framework has been procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described in Section VI.3) as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. The estimated lot value as described in II.2.6) takes into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the geographical lots.

Commercial Heating and Hot Water Systems (Lot 2)

Lot 2 has been created to support Members manage the servicing and maintenance of their commercial property heating systems ensuring compliancy and adherence to servicing cycles, repairs and emergency callouts will also be covered by this lot. Lot 2 also includes for the supply and installation of new boilers, heating systems in a range of fuel types, alterations, repairs and full and partial upgrades as required, including plant rooms. The following services are not an exhaustive list of services covered by Lot 2. * Basic and comprehensive servicing, maintenance, and repair of commercial heating systems. * Servicing, maintenance, and repair of commercial boilers. * Attendance to break downs and emergency repairs. * Installation of boilers and heating systems, alterations and full and partial upgrades including plant and boiler houses as required, commercial systems will allow for a range of fuel systems. * Gas safety inspection and landlords certification. * Any additional elements of work associated with the above listed or relevant to Lot 2 Commercial Heating and Hot Water Systems. All of the services described above are mandatory elements covered by Lot 2 of the framework and appointed contractors are able to deliver all elements of the works required. Lot 2 is split into geographical sublots: Sublot 1 - Midlands Sublot 2 - National Coverage Contractors appointed to each sublot can provide services in at least three of the sub regions (Counties) listed within the tender documents for Sublot 1 Midlands and at least Six of the sub regions (Counties) listed for Sublot 2 National Coverage. The framework has been procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described in Section VI.3) as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. The estimated lot value as described in II.2.6) takes into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the geographical lots.

Renewable Heating Systems (Lot 3)

Lot 2 has been created to support Members manage the servicing and maintenance of their renewable heating systems ensuring compliancy and adherence to servicing cycles, repairs and emergency callouts will also be covered by this lot. Lot 3 also includes the for the design, supply and installation of new renewable heating systems, alterations, repairs and full and partial upgrades as required. The following services are not an exhaustive list of services covered by Lot 3. * Servicing, maintenance, repair and installation of renewable heating systems including air source and ground source systems, solar pv and thermal systems, combined heat and power generating boilers, biomass and wood burning systems. * Attendance to break downs and emergency repairs. * Heating systems designs, alterations, and full and partial upgrades. * Renewable heat source inspections and reports. * Any additional elements of work associated with the above listed or relevant to Lot 3 Renewable Heating Systems. All of the services described above are mandatory elements covered by Lot 3 of the framework and appointed contractors are able to deliver all elements of the works required. Lot 3 is split into geographical sublots: Sublot 1 - Midlands Sublot 2 - National Coverage Contractors appointed to each sublot can provide services in at least three of the sub regions (Counties) listed within the tender documents for Sublot 1 Midlands and at least Six of the sub regions (Counties) listed for Sublot 2 National Coverage. The framework has been procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described in Section VI.3) as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. The estimated lot value as described in II.2.6) takes into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the geographical lots.

Heating System Auditing and Consultancy Services (Lot 4)

Lot 4 was tendered with the aim of providing a solution for members requiring audit and consultancy services . The requirements for Lot 4 stated Contractors were required to provide independent validation of a percentage of servicing, repairs and installations carried out by the Contracting Authorities heating contractor. Consultancy across a range of heating system types including technical advice and specification/design consultancy. In addition to audit and consultancy services Lot 4 also provides members with an option for gas safety awareness training and any other gas/heating system training requested for their internal workforce. EEM failed to receive a sufficient number of compliant bids to evaluate and form a framework so we are NOT awarding Lot 4 Audit and Consultancy Services.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-029c55
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019991-2021
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

09321000 - Hot water

09323000 - District heating

09330000 - Solar energy

39715100 - Electric instantaneous or storage water heaters and immersion heaters

39715210 - Central-heating equipment

42161000 - Hot-water boilers

42511110 - Heat pumps

42515000 - District heating boiler

44620000 - Central-heating radiators and boilers and parts

45232140 - District-heating mains construction work

45232141 - Heating works

45259300 - Heating-plant repair and maintenance work

45261215 - Solar panel roof-covering work

45315000 - Electrical installation work of heating and other electrical building-equipment

45331100 - Central-heating installation work

45331110 - Boiler installation work

45332200 - Water plumbing work

50511000 - Repair and maintenance services of pumps

50531100 - Repair and maintenance services of boilers

50531200 - Gas appliance maintenance services

50720000 - Repair and maintenance services of central heating

50721000 - Commissioning of heating installations

71314310 - Heating engineering services for buildings

71321200 - Heating-system design services

79212000 - Auditing services

Notice Value(s)

Tender Value
£500,000,000 £100M-£1B
Lots Value
£550,000,000 £100M-£1B
Awards Value
Not specified
Contracts Value
£375,000,000 £100M-£1B

Notice Dates

Publication Date
16 Aug 20214 years ago
Submission Deadline
14 May 2021Expired
Future Notice Date
Not specified
Award Date
26 Jul 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active, Unsuccessful
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
EFFICIENCY EAST MIDLANDS LIMITED
Contact Name
Amy
Contact Email
tenders@eem.org.uk
Contact Phone
+44 1246395610

Buyer Location

Locality
DERBYSHIRE
Postcode
DE55 2DS
Post Town
Derby
Country
England

Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF12 East Derbyshire
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England), TLL Wales

Local Authority
Bolsover
Electoral Ward
South Normanton East
Westminster Constituency
Bolsover

Supplier Information

Number of Suppliers
13
Supplier Names

AARON SERVICES

BROAD OAK PROPERTIES

D & K HEATING SERVICES

DODD GROUP (MIDLANDS

J TOMLINSON

LIBERTY GROUP INVESTMENTS

LOW CARBON EXCHANGE

MATTHEWS & TANNERT

PHOENIX GAS SERVICES

SURE MAINTENANCE

T & S HEATING

UK GAS SERVICES

VITAL ENERGI UTILITIES

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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