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Catalogue Printing, Associated Paper and Mailing Services

Kent County Council (t/a KCS)

This public procurement record has 2 releases in its history.

Award

01 Feb 2022 at 15:22

Award Notice
Tender

11 May 2021 at 14:41

Tender Notice
Summary of the contracting process

The procurement process, managed by Kent County Council (t/a KCS), involves the contract titled "Catalogue Printing, Associated Paper and Mailing Services." This contract falls under the services industry category, specifically focusing on business services related to printing and mailing. The procurement method was an open procedure, and the tender process included multiple lots for catalogue production, paper supply, combined print and paper supply, and mailing services. The procurement is currently in the award stage, with significant contracts signed on 28th July 2021, and involves delivery services across the UK.

This tender presents substantial opportunities for businesses involved in printing, paper supply, and mailing services, particularly those that can offer high-quality service and efficient logistics. Companies capable of handling large-scale print jobs, managing variations in project specifications, and fulfilling wide-reaching distribution requirements would be well-suited to compete. Those looking to expand their operations in statewide educational or commercial services may particularly benefit from engaging in this open procurement process.

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Notice Information

Notice Title

Catalogue Printing, Associated Paper and Mailing Services

Notice Description

The printing of KCS' annual product catalogues, the supply of associated printing paper and subsequent mailing services of finalised catalogues to KCS customers This contract is divided into lots: Yes Tenders may be submitted for all lots The contracting authority reserves the right to award contracts combining the following lots or groups of lots: The contract Authority may combine Lots 1 and 2 to create a combined paper supply and print agreement (see LOT 3). In such an event lots 1 and 2 will not be awarded

Lot Information

Catalogue Production (print)

KCS catalogues are full colour publications with A4 sized pages. (The Suppliers should note that KCS reserves the right to change the size, page count and orientation of catalogues to those stated. In such and event the Contracting Authority shall agree a revised costing that shall apply to said work) a) The current KCS catalogue has approximately 1512pgs plus laminated board cover which includes full colour photos, descriptions of all products and is Perfect Bound Portrait. b) The current KCS International catalogue has approximately 1512pgs plus laminated board cover which includes full colour photos, descriptions of all products and is Perfect Bound Portrait. c) The current Early Years catalogue has approximately 432pgs plus laminated board cover which includes full colour photos, descriptions of all products and is Perfect Bound Portrait. Catalogue Quantities The estimated quantities and pages (based on our 2021 production) required for each catalogue are: KCS Catalogue 1512pgs 15,000 copies KCS International Catalogue 1512pgs 5,000 copies Early Years Catalogue 432pgs 3,000 copies

Paper for Catalogues

This Lot relates to the purchase by the Contracting Authority of paper for its catalogue print requirements. The Contracting Authority will procure the paper and the Supplier will deliver to the Authorities nominated printer. The Authority may allow the nominated printer to order directly on its behalf, in such an event the Contracting Authority will advise both Supplier and Printer of the type, specification and pricing Paper specification Paper to be considered under this agreement should have the following or similar characteristics: Text Weight between 50 - 90gsm Gloss, Silk or Matt (or equivalent) Available in reels 1980mm, 1584mm, 792mm Whiteness will be taken into consideration Covers Weight between 250 - 350gsm Gloss, Silk or Matt (or equivalent)

Combined Print and Paper supply

This Lot is a combination of Lots 1 and 2 as detail above. The full requirements of these Lots will remain unchanged with the exception of the following: The Supplier shall provide both full print requirements plus the required paper as per the specification stated and agreed. The Supplier will operate an open book policy in respect of Paper supply The supplier shall be totally responsible for ensuring the paper supply is in accordance with the specification, is damage free and fit for purpose.

Mailing Services

KCS Deliver to Approx. 10,000 drop points each year (predominantly educational establishments whose opening hours are usually 8am - 4pm) with a variety of pack sizes, the catalogues should be delivered in an extra-large heavy weight self-seal, side weld poly bag with strapping, costs should include all fulfilment costs involved in the mailing of each pack, Including the insertion of a letter and/or flyer with each catalogue. Deliveries are UK wide Inc. Jersey and Guernsey (Ireland and the highlands are not included) KCS will require delivery to be completed to the timescales provided this is usually during December and January. Delivery of Catalogues The Supplier shall be responsible for ensuring that all catalogue deliveries reach the destinations as advised by the Contracting Authority.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02af9e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/002853-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22000000 - Printed matter and related products

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Feb 20224 years ago
Submission Deadline
21 Jun 2021Expired
Future Notice Date
Not specified
Award Date
28 Jul 20215 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active, Unsuccessful
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Kent County Council (t/a KCS)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MALLING
Postcode
ME19 4YT
Postcode Area
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
Not specified
Local Authority
Tonbridge and Malling
Electoral Ward
Kings Hill
Westminster Constituency
Maidstone and Malling

Supplier Information

Number of Suppliers
3
Supplier Names

Citipost Ltd

Denmaur Independent Papers Ltd

Walstead Roche Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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