Notice Information
Notice Title
Fire Doors Inspection and Maintenance PMA
Notice Description
The purpose of this procurement was to identify a contractor to provide Inspection and Maintenance of Fire Doors services across the Authority's estate in the county of Kent.
Lot Information
Fire Doors Inspection and Maintenance - Kent Fire
Inspection and maintenance of fire doors across Kent and Medway Towns Fire Authority sites, countywide. The purpose of this competition was to establish a contract (2 years initial term, plus two x one year extension options) with a single service provider. The contract shall be based on the NEC4 Term Short Service Contract (TSSC) terms and conditions with Additional Terms, and shall be for a maximum duration of 4 years, made up of an initial term plus optional extensions. The contract value stated in V.2.4 is the successful tenderer's bid price based on an estimated requirement for the initial 2 year period. The actual value over the full term including extension options and including additional services is likely to be higher. The initial estimated contract value is the upper estimated value stated in the original contract notice for the full term. The estimated value range of the Lot in the contract notice was as follows: Lot 2 PS200,000 - PS400,000 The Authority has not previously had a contract for these services, therefore these values are not based on true historical data. The value ranges are estimates based on the number of doors and buildings. The lower end of the range is estimated for the initial period, the upper range allows for the optional extension options and additional services. These ranges should be used only as an indication of the potential requirement. Additional information: 7 Forces Commercial Services undertook this procurement exercise on behalf of Kent and Medway Towns Fire Authority, who shall be the contracting Authority. Lot 1 for Kent Police was not awarded.
Options: This contract shall have 2 x 1 year extension options at the sole discretion of the Authority.
Fire Doors Inspection and Maintenance - Kent PoliceThe Authority is looking to procure Fire Door Inspection and Maintenance Services as detailed within the tender documentation. Kent Police has in the region of 3300+ fire doors across 100 sites countywide. The contracts shall be based on the NEC4 Term Short Service Contract (TSSC) terms and conditions as supplemented by the 7 Force Schedule of Amendments for NEC4, and shall be for a maximum duration of 4 years, made up of an initial term of 2 years plus optional extensions. Additional information: Estimated contract value range PS350,000 - PS900,000. The Authority does not currently have contracts for these services; these values are not based on true historical data. Based on number of doors and buildings. Lower end of range is estimated for the initial period, upper range allows for optional extension options and additional services.
Options: This contract shall have 2 x 1 year extension options at the sole discretion of the Authority.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-02bfe8
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/032528-2021
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
45 - Construction work
50 - Repair and maintenance services
71 - Architectural, construction, engineering and inspection services
75 - Administration, defence and social security services
-
- CPV Codes
44221220 - Fire doors
45343000 - Fire-prevention installation works
45343100 - Fireproofing work
50000000 - Repair and maintenance services
50324200 - Preventive maintenance services
50700000 - Repair and maintenance services of building installations
71000000 - Architectural, construction, engineering and inspection services
71315400 - Building-inspection services
75251110 - Fire-prevention services
Notice Value(s)
- Tender Value
- £1,300,000 £1M-£10M
- Lots Value
- £1,625,000 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- £181,089 £100K-£500K
Notice Dates
- Publication Date
- 31 Dec 20214 years ago
- Submission Deadline
- 26 Jul 2021Expired
- Future Notice Date
- Not specified
- Award Date
- 31 Dec 20214 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Active, Cancelled
- Awards Status
- Active, Unsuccessful
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- KENT AND MEDWAY TOWNS FIRE AUTHORITY
- Additional Buyers
7 FORCES PROCUREMENT ON BEHALF OF THE POLICE AND CRIME COMMISSIONER FOR KENT
- Contact Name
- Cheryl Smith, Emma Saunders
- Contact Email
- cheryl.smith@kent.fire-uk.org, emma.saunders@kent.police.uk
- Contact Phone
- +44 1622692121
Buyer Location
- Locality
- KENT
- Postcode
- DA11 8BD
- Post Town
- Dartford
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ4 Kent
- Small Region (ITL 3)
- TLJ45 Mid Kent
- Delivery Location
- TLJ4 Kent
-
- Local Authority
- Maidstone
- Electoral Ward
- Tovil
- Westminster Constituency
- Maidstone and Malling
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-02bfe8-2021-12-31T11:51:50Z",
"date": "2021-12-31T11:51:50Z",
"ocid": "ocds-h6vhtk-02bfe8",
"initiationType": "tender",
"tender": {
"id": "7F - 2020 - 0387",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Fire Doors Inspection and Maintenance PMA",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "50700000",
"description": "Repair and maintenance services of building installations"
},
"mainProcurementCategory": "services",
"description": "The purpose of this procurement was to identify a contractor to provide Inspection and Maintenance of Fire Doors services across the Authority's estate in the county of Kent.",
"value": {
"amount": 1300000,
"currency": "GBP"
},
"lots": [
{
"id": "2",
"title": "Fire Doors Inspection and Maintenance - Kent Fire",
"description": "Inspection and maintenance of fire doors across Kent and Medway Towns Fire Authority sites, countywide. The purpose of this competition was to establish a contract (2 years initial term, plus two x one year extension options) with a single service provider. The contract shall be based on the NEC4 Term Short Service Contract (TSSC) terms and conditions with Additional Terms, and shall be for a maximum duration of 4 years, made up of an initial term plus optional extensions. The contract value stated in V.2.4 is the successful tenderer's bid price based on an estimated requirement for the initial 2 year period. The actual value over the full term including extension options and including additional services is likely to be higher. The initial estimated contract value is the upper estimated value stated in the original contract notice for the full term. The estimated value range of the Lot in the contract notice was as follows: Lot 2 PS200,000 - PS400,000 The Authority has not previously had a contract for these services, therefore these values are not based on true historical data. The value ranges are estimates based on the number of doors and buildings. The lower end of the range is estimated for the initial period, the upper range allows for the optional extension options and additional services. These ranges should be used only as an indication of the potential requirement. Additional information: 7 Forces Commercial Services undertook this procurement exercise on behalf of Kent and Medway Towns Fire Authority, who shall be the contracting Authority. Lot 1 for Kent Police was not awarded.",
"value": {
"amount": 625000,
"currency": "GBP"
},
"contractPeriod": {
"durationInDays": 720
},
"hasRenewal": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": true,
"options": {
"description": "This contract shall have 2 x 1 year extension options at the sole discretion of the Authority."
},
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"name": "Contract Resourcing",
"type": "quality",
"description": "8%"
},
{
"name": "Programme Delivery",
"type": "quality",
"description": "4%"
},
{
"name": "Performance Management",
"type": "quality",
"description": "4%"
},
{
"name": "Health and Safety",
"type": "quality",
"description": "8%"
},
{
"name": "Caron Footprint & Sustainability",
"type": "quality",
"description": "3%"
},
{
"name": "Alerts for Urgent Repairs",
"type": "quality",
"description": "1%"
},
{
"name": "Scenarios",
"type": "quality",
"description": "12%"
},
{
"name": "Social Value",
"type": "quality",
"description": "10%"
},
{
"type": "price",
"description": "50%"
}
]
}
},
{
"id": "1",
"title": "Fire Doors Inspection and Maintenance - Kent Police",
"description": "The Authority is looking to procure Fire Door Inspection and Maintenance Services as detailed within the tender documentation. Kent Police has in the region of 3300+ fire doors across 100 sites countywide. The contracts shall be based on the NEC4 Term Short Service Contract (TSSC) terms and conditions as supplemented by the 7 Force Schedule of Amendments for NEC4, and shall be for a maximum duration of 4 years, made up of an initial term of 2 years plus optional extensions. Additional information: Estimated contract value range PS350,000 - PS900,000. The Authority does not currently have contracts for these services; these values are not based on true historical data. Based on number of doors and buildings. Lower end of range is estimated for the initial period, upper range allows for optional extension options and additional services.",
"value": {
"amount": 1000000,
"currency": "GBP"
},
"contractPeriod": {
"durationInDays": 720
},
"hasRenewal": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": true,
"options": {
"description": "This contract shall have 2 x 1 year extension options at the sole discretion of the Authority."
},
"status": "active"
}
],
"items": [
{
"id": "2",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "50700000",
"description": "Repair and maintenance services of building installations"
},
{
"scheme": "CPV",
"id": "50000000",
"description": "Repair and maintenance services"
},
{
"scheme": "CPV",
"id": "50324200",
"description": "Preventive maintenance services"
},
{
"scheme": "CPV",
"id": "71000000",
"description": "Architectural, construction, engineering and inspection services"
},
{
"scheme": "CPV",
"id": "44221220",
"description": "Fire doors"
},
{
"scheme": "CPV",
"id": "45343000",
"description": "Fire-prevention installation works"
},
{
"scheme": "CPV",
"id": "45343100",
"description": "Fireproofing work"
},
{
"scheme": "CPV",
"id": "75251110",
"description": "Fire-prevention services"
},
{
"scheme": "CPV",
"id": "71315400",
"description": "Building-inspection services"
}
],
"deliveryAddresses": [
{
"region": "UKJ4"
},
{
"region": "UKJ4"
}
],
"deliveryLocation": {
"description": "Various sites in the county of Kent"
},
"relatedLot": "2"
},
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "50700000",
"description": "Repair and maintenance services of building installations"
},
{
"scheme": "CPV",
"id": "44221220",
"description": "Fire doors"
},
{
"scheme": "CPV",
"id": "45343000",
"description": "Fire-prevention installation works"
},
{
"scheme": "CPV",
"id": "45343100",
"description": "Fireproofing work"
},
{
"scheme": "CPV",
"id": "75251110",
"description": "Fire-prevention services"
},
{
"scheme": "CPV",
"id": "71000000",
"description": "Architectural, construction, engineering and inspection services"
},
{
"scheme": "CPV",
"id": "71315400",
"description": "Building-inspection services"
},
{
"scheme": "CPV",
"id": "50000000",
"description": "Repair and maintenance services"
},
{
"scheme": "CPV",
"id": "50324200",
"description": "Preventive maintenance services"
}
],
"deliveryAddresses": [
{
"region": "UKJ4"
}
],
"deliveryLocation": {
"description": "Various sites in the County of Kent"
},
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission",
"written"
],
"submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=37627&B=BLUELIGHT",
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "As stated in the SQ",
"appliesTo": [
"supplier"
]
},
{
"type": "economic",
"description": "Criteria as stated in the procurement documents",
"appliesTo": [
"supplier"
]
},
{
"type": "technical",
"description": "Criteria as stated in the procurement documents",
"minimum": "Fire Door inspections are to be undertaken by an appropriately qualified fire door assessor e.g. FDIS Inspector or equivalent/appropriate alternative). Remedial work shall be by an appropriately trained/qualified person to an appropriate standard to meet building regulations & certification.",
"appliesTo": [
"supplier"
]
}
]
},
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2021-07-26T10:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"endDate": "2021-10-18T23:59:59+01:00"
}
},
"awardPeriod": {
"startDate": "2021-07-26T10:00:00+01:00"
},
"bidOpening": {
"date": "2021-07-26T10:00:00+01:00"
},
"hasRecurrence": false,
"contractTerms": {
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"hasElectronicPayment": true
},
"amendments": [
{
"id": "1",
"unstructuredChanges": [
{
"oldValue": {
"text": "UKP3 (Essex)"
},
"newValue": {
"text": "UKP4 (Kent)"
},
"where": {
"section": "1A",
"label": "Nuts Code"
},
"relatedLot": "1"
}
],
"description": "Short description text has been edited."
},
{
"id": "2",
"unstructuredChanges": [
{
"oldValue": {
"text": "PS1,000,000"
},
"newValue": {
"text": "PS625,000"
},
"where": {
"section": "II.2.6",
"label": "Estimated Contract Value"
},
"relatedLot": "1"
},
{
"oldValue": {
"text": "PS625,000"
},
"newValue": {
"text": "PS300,000"
},
"where": {
"section": "II.2.6",
"label": "Estimated Contract Value"
},
"relatedLot": "2"
}
],
"description": "Please note that the estimated contract value for each Lot is the mid-point of the range provided in the Additional Information for each Lot and shall be used only as an indicator of the potential requirement."
},
{
"id": "3",
"unstructuredChanges": [
{
"where": {
"section": "IV. 2.2",
"label": "Deadline 26.08.21 10:00"
}
}
],
"description": "Deadline for responses has been extended to 28.08.21 10:00 (applicable to both Lots)"
}
]
},
"parties": [
{
"id": "GB-FTS-20527",
"name": "7 Forces Procurement on behalf of The Police and Crime Commissioner for Kent",
"identifier": {
"legalName": "7 Forces Procurement on behalf of The Police and Crime Commissioner for Kent",
"id": "N/A"
},
"address": {
"streetAddress": "Kent Police Headquarters, Thames Way, Northfleet",
"locality": "Kent",
"region": "UKH3",
"postalCode": "DA11 8BD",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Emma Saunders",
"email": "emma.saunders@kent.police.uk",
"url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=37627&B=BLUELIGHT"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.kent.police.uk",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "03",
"description": "Public order and safety"
}
]
}
},
{
"id": "GB-FTS-20528",
"name": "Kent and Medway Towns Fire Authority",
"identifier": {
"legalName": "Kent and Medway Towns Fire Authority"
},
"address": {
"streetAddress": "Kent Fire and Rescue Headquarters, The Godlands, Straw Mill Hill, Tovil",
"locality": "Maidstone",
"region": "UKJ4",
"postalCode": "ME15 6XB",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Emma Saunders",
"email": "emma.saunders@kent.police.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.kent-fire.uk"
}
},
{
"id": "GB-FTS-1661",
"name": "The High Court",
"identifier": {
"legalName": "The High Court"
},
"address": {
"streetAddress": "The Strand",
"locality": "London",
"postalCode": "WC2A 2LL",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 2079476000"
},
"roles": [
"reviewBody"
]
},
{
"id": "GB-FTS-1662",
"name": "PDRS",
"identifier": {
"legalName": "PDRS"
},
"address": {
"streetAddress": "BiP Solutions, Medius 60, Pacific Way",
"locality": "Glasgow",
"postalCode": "G51 1DZ",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 8452707055"
},
"roles": [
"mediationBody"
]
},
{
"id": "GB-FTS-3047",
"name": "TBC",
"identifier": {
"legalName": "TBC"
},
"address": {
"locality": "TBC",
"countryName": "United Kingdom"
},
"roles": [
"reviewContactPoint"
]
},
{
"id": "GB-FTS-39400",
"name": "Kent and Medway Towns Fire Authority",
"identifier": {
"legalName": "Kent and Medway Towns Fire Authority",
"id": "N/A"
},
"address": {
"streetAddress": "KFRS Headquarters, The Godlands, Tovil, Maidstone, Kent, United Kingdom",
"locality": "Kent",
"region": "UKJ4",
"postalCode": "ME15 6XB",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Cheryl Smith",
"telephone": "+44 1622692121",
"email": "Cheryl.Smith@kent.fire-uk.org"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.kent.fire-uk.org/",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "03",
"description": "Public order and safety"
}
]
}
},
{
"id": "GB-FTS-39401",
"name": "Hollmark Ltd",
"identifier": {
"legalName": "Hollmark Ltd",
"id": "830544056"
},
"address": {
"streetAddress": "Unit 2, Falcon Park, Luckyn Lane",
"locality": "Basildon",
"region": "UKH3",
"postalCode": "SS14 3AL",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 1277626101"
},
"roles": [
"supplier"
],
"details": {
"url": "http://www.hollmark.co.uk",
"scale": "sme"
}
}
],
"buyer": {
"id": "GB-FTS-39400",
"name": "Kent and Medway Towns Fire Authority"
},
"language": "en",
"awards": [
{
"id": "032528-2021-1-1",
"relatedLots": [
"2"
],
"title": "Lot 1 Inspection and Maintenance Fire Door Kent Police",
"status": "unsuccessful",
"statusDetails": "discontinued"
},
{
"id": "032528-2021-2-2",
"relatedLots": [
"2"
],
"title": "Lot 2 Inspection and Maintenance of Fire Doors Kent Fire",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-39401",
"name": "Hollmark Ltd"
}
]
}
],
"contracts": [
{
"id": "032528-2021-2-2",
"awardID": "032528-2021-2-2",
"title": "Lot 2 Inspection and Maintenance of Fire Doors Kent Fire",
"status": "active",
"value": {
"amount": 181089,
"currency": "GBP"
},
"dateSigned": "2021-12-31T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "3",
"measure": "bids",
"relatedLot": "2",
"value": 5
},
{
"id": "4",
"measure": "electronicBids",
"relatedLot": "2",
"value": 5
},
{
"id": "1",
"measure": "lowestValidBidValue",
"value": 181098,
"currency": "GBP"
},
{
"id": "2",
"measure": "highestValidBidValue",
"value": 400000,
"currency": "GBP"
}
]
}
}