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22FNC001 Procure to Pay & Expenses System

Big Lottery Fund, operating as The National Lottery Community Fund

This public procurement record has 2 releases in its history.

Award

31 May 2022 at 10:57

Award Notice
Tender

07 Jul 2021 at 22:45

Tender Notice
Summary of the contracting process

The most recent update in the ongoing procurement process initiated by The National Lottery Community Fund involves the contract for a "22FNC001 Procure to Pay & Expenses System," classified under software packages and information systems. The procurement is categorised as goods and primarily involves an extension of the existing SAP contract to maintain current services while a new finance system is implemented. The contract, valued at £557,458, will span from 1 December 2026 to 30 November 2028, with a location of delivery being the UK. The process originally followed an open procedure under the Public Contracts Regulations 2015, with SAP UK Limited as the awarded supplier. This extension is essential to ensure uninterrupted service during the transition period.

This tender presents substantial growth opportunities for businesses specialising in financial software systems, particularly those experienced with cloud-based solutions for procure-to-pay and expense management systems. Companies ready to engage in such opportunities should possess strong technical capabilities and a proven track record in delivering similar software packages. The involvement in this project can enhance market presence and credibility within the public sector, especially for large suppliers like SAP UK Limited, which already participates actively in government contracts. The need for a dual operational system provides a unique challenge and an opportunity to exhibit robust service delivery and strategic transition management.

How relevant is this notice?

Notice Information

Notice Title

22FNC001 Procure to Pay & Expenses System

Notice Description

The Fund are looking to establish a single supplier contract for the provision of a Procure to Pay (P2P) and Expenses Management System. With advances in technology since the introduction of the current Finance systems, recent changes to our technology infrastructure and transition to regional working at the National Lottery Community Fund, a formal Procure to Pay (P2P) and Expenses Management System is being sought to bring additional capabilities, efficiencies, and improved experiences for users and administrators. A cloud-based P2P and Expenses Management System is required to support the business with the purchasing of goods/requisitioning/e-invoicing and for staff to re-claim out of pocket expenses/process corporate cards. Any supplier looking to respond must be in a position to meet the requirements as outlined within the tender documentation.

Lot Information

Lot 1

The Fund are looking to establish a single supplier contract for the provision of a Purchase to Pay (P2P) and Expenses Management System. With advances in technology since the introduction of the current system at the Fund, and the recent changes to the technology infrastructure and transition to regional working at the Fund, a formal Purchase to Pay (P2P) and Expenses Management System is being sought to bring additional capabilities, efficiencies, and improved experiences for all. A cloud-based P2P and Expenses Management System is required to support the business with the purchasing of goods/requisitioning/e-invoicing and for staff to re-claim out of pocket expenses/process corporate cards.

Renewal: The contract will have two extension options of up to 12 months each

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02c513
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/015161-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48440000 - Financial analysis and accounting software package

48442000 - Financial systems software package

48490000 - Procurement software package

72212400 - Business transaction and personal business software development services

Notice Value(s)

Tender Value
£630,000 £500K-£1M
Lots Value
£650,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£381,990 £100K-£500K

Notice Dates

Publication Date
31 May 20224 years ago
Submission Deadline
30 Jul 2021Expired
Future Notice Date
Not specified
Award Date
3 Dec 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Big Lottery Fund, operating as The National Lottery Community Fund
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC4A 1DE
Postcode Area
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
City of London
Electoral Ward
Castle Baynard
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

SAP UK Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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