22FNC001 Procure to Pay & Expenses System

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-02c513-2022-05-31T10:57:26+01:00",
    "date": "2022-05-31T10:57:26+01:00",
    "ocid": "ocds-h6vhtk-02c513",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-02c513",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "22FNC001 Procure to Pay & Expenses System",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "mainProcurementCategory": "goods",
        "description": "The Fund are looking to establish a single supplier contract for the provision of a Procure to Pay (P2P) and Expenses Management System. With advances in technology since the introduction of the current Finance systems, recent changes to our technology infrastructure and transition to regional working at the National Lottery Community Fund, a formal Procure to Pay (P2P) and Expenses Management System is being sought to bring additional capabilities, efficiencies, and improved experiences for users and administrators. A cloud-based P2P and Expenses Management System is required to support the business with the purchasing of goods/requisitioning/e-invoicing and for staff to re-claim out of pocket expenses/process corporate cards. Any supplier looking to respond must be in a position to meet the requirements as outlined within the tender documentation.",
        "value": {
            "amount": 630000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The Fund are looking to establish a single supplier contract for the provision of a Purchase to Pay (P2P) and Expenses Management System. With advances in technology since the introduction of the current system at the Fund, and the recent changes to the technology infrastructure and transition to regional working at the Fund, a formal Purchase to Pay (P2P) and Expenses Management System is being sought to bring additional capabilities, efficiencies, and improved experiences for all. A cloud-based P2P and Expenses Management System is required to support the business with the purchasing of goods/requisitioning/e-invoicing and for staff to re-claim out of pocket expenses/process corporate cards.",
                "value": {
                    "amount": 650000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will have two extension options of up to 12 months each"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48100000",
                        "description": "Industry specific software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48440000",
                        "description": "Financial analysis and accounting software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48442000",
                        "description": "Financial systems software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48490000",
                        "description": "Procurement software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72212400",
                        "description": "Business transaction and personal business software development services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "UK"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://tnlcommunityfund.bravosolution.co.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "As stated within the tender documents",
                    "appliesTo": [
                        "supplier"
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                {
                    "type": "technical",
                    "description": "As stated within the tender documents",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-07-30T17:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2021-11-05T23:59:59Z"
            }
        },
        "awardPeriod": {
            "startDate": "2021-08-06T15:00:00+01:00"
        },
        "bidOpening": {
            "date": "2021-08-06T15:00:00+01:00"
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        }
    },
    "parties": [
        {
            "id": "GB-FTS-20265",
            "name": "Big Lottery Fund, operating as The National Lottery Community Fund",
            "identifier": {
                "legalName": "Big Lottery Fund, operating as The National Lottery Community Fund"
            },
            "address": {
                "streetAddress": "1 Plough Place",
                "locality": "London",
                "region": "UK",
                "postalCode": "EC4A 1DE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 3454102030",
                "email": "leanne.davies@tnlcommunityfund.org.uk",
                "url": "https://tnlcommunityfund.bravosolution.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.tnlcommunityfund.org.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-11744",
            "name": "The Royal Court of Justice",
            "identifier": {
                "legalName": "The Royal Court of Justice"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-54255",
            "name": "SAP UK Limited",
            "identifier": {
                "legalName": "SAP UK Limited"
            },
            "address": {
                "locality": "Feltham",
                "region": "UK",
                "postalCode": "TW14 8HD",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-20265",
        "name": "Big Lottery Fund, operating as The National Lottery Community Fund"
    },
    "language": "en",
    "awards": [
        {
            "id": "015161-2022-1",
            "relatedLots": [
                "1"
            ],
            "title": "22FNC001 Procure to Pay & Expenses System",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-54255",
                    "name": "SAP UK Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "015161-2022-1",
            "awardID": "015161-2022-1",
            "title": "22FNC001 Procure to Pay & Expenses System",
            "status": "active",
            "value": {
                "amount": 381990,
                "currency": "GBP"
            },
            "dateSigned": "2021-12-03T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 3
            }
        ]
    }
}