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Pan Ayrshire Framework - Election Services & Postal Vote Management System

North Ayrshire Council

This public procurement record has 2 releases in its history.

Award

18 Feb 2022 at 15:25

Award Notice
Tender

14 Sep 2021 at 14:14

Tender Notice
Summary of the contracting process

North Ayrshire Council is seeking to award a contract titled "Pan Ayrshire Framework - Election Services & Postal Vote Management System". This tender falls under the services sector, specifically related to printing services, and is focused on delivering comprehensive electoral support, including the printing of postal voting packs and ballot papers. The procurement method is classified as an open procedure and is currently in the award stage, with the contract value set at £600,000. Bidders should note that the submission deadline is 15th October 2021, with the contract period spanning from 10th December 2021 to 9th December 2025, including options for renewal.

This tender presents substantial opportunities for businesses involved in printing services, especially those with experience in electoral processes and event management. Companies that hold relevant certifications, such as ISO 9001 and ISO 27001, or possess significant turnover and experience in similar projects, would be well-positioned to compete. Additionally, suppliers with the capability to manage multiple electoral events simultaneously will have a competitive advantage, making this an ideal opportunity for both established firms and SMEs equipped with the right qualifications and resources.

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Notice Information

Notice Title

Pan Ayrshire Framework - Election Services & Postal Vote Management System

Notice Description

The tender will facilitate the provision of the following services Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers and Absent Vote Personal Identifier Verification System The printing of all ballot papers The printing of postal voting packs Absent Vote Identifier Verification System Project management Customer helpdesk

Lot Information

Lot 1

The Purchasers are looking to procure the following: (please note this list is not exhaustive) Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers and Absent Vote Personal Identifier Verification System The printing of all ballot papers (including ordinary, tendered and postal ballot papers) for all elections and referendums held during the Contract Period The printing of postal voting packs (including postal ballot paper(s), outer envelope addressed to the postal voter, envelope A, envelope B, of packs via Royal Mail or other postal provider of first class postal services for all elections and referendums during the Contract Period. The supplier must be able to manage more than one electoral event being held on the same day. Absent Vote Identifier Verification System The system must electronically verify and adjudicate 100% of personal identifiers on postal voting statements and scan and match all accompanying postal ballot papers ensuring that only valid ballot papers go forward to the election count. Customer helpdesk Project management Included within the commercial envelope is the option for printing of Polling Cards and potential electorate increase due to boundary changes. These are as an option only and will not form part of the evaluated price, however pricing for these elements will remain for the duration of the agreement.

Options: Polling Card printing Electorate changes for UK General Election due to boundary changes

Renewal: the initial contract will be for 2 years with option to extend by up to 24 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02e088
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/004692-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22821000 - Electoral forms

79810000 - Printing services

79811000 - Digital printing services

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
£600,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£475,561 £100K-£500K

Notice Dates

Publication Date
18 Feb 20224 years ago
Submission Deadline
15 Oct 2021Expired
Future Notice Date
Not specified
Award Date
8 Feb 20224 years ago
Contract Period
10 Dec 2021 - 9 Dec 2025 4-5 years
Recurrence
August 2025

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Ayrshire Council
Additional Buyers

East Ayrshire Council

South Ayrshire Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYR
Postcode
KA12 8EE
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM63 Lochaber, Skye and Lochalsh, Arran and Cumbrae, and Argyll and Bute, TLM93 North Ayrshire and East Ayrshire, TLM94 South Ayrshire
Local Authority
North Ayrshire
Electoral Ward
Irvine South
Westminster Constituency
Central Ayrshire

Supplier Information

Number of Suppliers
1
Supplier Name

Idox Software Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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