Award

Provision of CRM and Ticketing System

AMGUEDDFA CYMRU - NATIONAL MUSEUM WALES

This public procurement record has 2 releases in its history.

Award

29 Mar 2022 at 10:47

Tender

14 Oct 2021 at 15:35

Summary of the contracting process

The procurement process initiated by Amgueddfa Cymru - National Museum Wales involves a tender for the "Provision of CRM and Ticketing System," classified under Customer Relation Management software development services. This public procurement, located in Cardiff, UK, is currently in the active stage and was announced with an end date for bid submission on 17 November 2021. The total contract value is £590,000, and the selected supplier is Tessitura Network, with an active award status as of 22 February 2022. The procurement is conducted via an open procedure, allowing participation from a wide range of bidders.

This tender presents significant growth opportunities for businesses specialising in customer relationship management and ticketing systems, particularly those with experience in providing integrated solutions for public sectors such as museums and cultural institutions. Small to medium-sized enterprises (SMEs) as well as larger firms with the capacity to manage substantial contracts would ideally be suited to compete, especially those familiar with the specific demands of enhancing customer service and engagement in a high-traffic environment like Amgueddfa Cymru.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Provision of CRM and Ticketing System

Notice Description

A Customer Relationship Management (CRM) system to act as an underpinning repository for our interfaces to manage, secure and segment the data of our customers, donors and visitors. A ticketing platform which supports all ticketed or bookable events and activities across AC to support the growth of events and provides improvements in customer service at our museums and online.

Lot Information

Lot 1

Amgueddfa Cymru welcomed 1.8 million visitors across its public sites in the 2019/20 financial year, through a mixture of general admission, ticketed events, and exhibitions, as well as tours, commercial hires, education visits and digital talks. Amgueddfa Cymru is in the midst of an ambitious programme to develop its commercial platforms, which includes: An Electronic Point of Sales system that underpins and supports the growth of the retail, online and catering income streams, driving turnover, margin, and profit. This includes new tills at all retail outlets, internal catering outlets and museum welcome desks. A Customer Relationship Management (CRM) system to act as an underpinning repository for our interfaces to manage, secure and segment the data of our customers, donors and visitors. A ticketing platform which supports all ticketed or bookable events and activities across AC to support the growth of events and provides improvements in customer service at our museums and online. Having recently appointed and implemented an ePOS system the next phase of this programme is to implement a new CRM system which also acts as a ticketing platform and holistically supports activity and engagement across AC-NMW.

Renewal: It is anticipated that the contract will run over an initial minimum period of 5 years with options to extend the contract on an annual basis following this. Current estimated value based on 5 year term.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02ec03
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/008377-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48445000 - Customer Relation Management software package

72212445 - Customer Relation Management software development services

Notice Value(s)

Tender Value
£590,000 £500K-£1M
Lots Value
£590,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£590,000 £500K-£1M

Notice Dates

Publication Date
29 Mar 20223 years ago
Submission Deadline
17 Nov 2021Expired
Future Notice Date
Not specified
Award Date
22 Feb 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
AMGUEDDFA CYMRU - NATIONAL MUSEUM WALES
Contact Name
Not specified
Contact Email
tenders@museumwales.ac.uk
Contact Phone
+44 2920573376

Buyer Location

Locality
CARDIFF
Postcode
CF10 3NP
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales

Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
1
Supplier Name

TESSITURA NETWORK

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-02ec03-2022-03-29T11:47:11+01:00",
    "date": "2022-03-29T11:47:11+01:00",
    "ocid": "ocds-h6vhtk-02ec03",
    "description": "(WA Ref:120038)",
    "initiationType": "tender",
    "tender": {
        "id": "itt_90384",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Provision of CRM and Ticketing System",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72212445",
            "description": "Customer Relation Management software development services"
        },
        "mainProcurementCategory": "services",
        "description": "A Customer Relationship Management (CRM) system to act as an underpinning repository for our interfaces to manage, secure and segment the data of our customers, donors and visitors. A ticketing platform which supports all ticketed or bookable events and activities across AC to support the growth of events and provides improvements in customer service at our museums and online.",
        "value": {
            "amount": 590000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Amgueddfa Cymru welcomed 1.8 million visitors across its public sites in the 2019/20 financial year, through a mixture of general admission, ticketed events, and exhibitions, as well as tours, commercial hires, education visits and digital talks. Amgueddfa Cymru is in the midst of an ambitious programme to develop its commercial platforms, which includes: An Electronic Point of Sales system that underpins and supports the growth of the retail, online and catering income streams, driving turnover, margin, and profit. This includes new tills at all retail outlets, internal catering outlets and museum welcome desks. A Customer Relationship Management (CRM) system to act as an underpinning repository for our interfaces to manage, secure and segment the data of our customers, donors and visitors. A ticketing platform which supports all ticketed or bookable events and activities across AC to support the growth of events and provides improvements in customer service at our museums and online. Having recently appointed and implemented an ePOS system the next phase of this programme is to implement a new CRM system which also acts as a ticketing platform and holistically supports activity and engagement across AC-NMW.",
                "value": {
                    "amount": 590000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is anticipated that the contract will run over an initial minimum period of 5 years with options to extend the contract on an annual basis following this. Current estimated value based on 5 year term."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "75"
                        },
                        {
                            "name": "Cost",
                            "type": "cost",
                            "description": "25"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48445000",
                        "description": "Customer Relation Management software package"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL"
                    },
                    {
                        "region": "UKL"
                    }
                ],
                "deliveryLocation": {
                    "description": "Amgueddfa Cymru Sites"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk",
        "communication": {
            "atypicalToolUrl": "https://etenderwales.bravosolution.co.uk"
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-11-17T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en",
                "cy"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "awardPeriod": {
            "startDate": "2021-11-17T12:00:00Z"
        },
        "bidOpening": {
            "date": "2021-11-17T12:00:00Z"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-15977",
            "name": "Amgueddfa Cymru - National Museum Wales",
            "identifier": {
                "legalName": "Amgueddfa Cymru - National Museum Wales"
            },
            "address": {
                "streetAddress": "Cathays Park",
                "locality": "Cardiff",
                "region": "UKL22",
                "postalCode": "CF10 3NP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2920573376",
                "email": "tenders@museumwales.ac.uk",
                "url": "https://etenderwales.bravosolution.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.museumwales.ac.uk",
                "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0391",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "description": "museum"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Museum"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-111",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-48175",
            "name": "Tessitura Network",
            "identifier": {
                "legalName": "Tessitura Network"
            },
            "address": {
                "streetAddress": "Hill House Suite 163, 210 Upper Richmond Road",
                "locality": "London",
                "region": "UK",
                "postalCode": "SW156NP",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-15977",
        "name": "Amgueddfa Cymru - National Museum Wales"
    },
    "language": "en",
    "awards": [
        {
            "id": "008377-2022-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-48175",
                    "name": "Tessitura Network"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "008377-2022-1",
            "awardID": "008377-2022-1",
            "status": "active",
            "value": {
                "amount": 590000,
                "currency": "GBP"
            },
            "dateSigned": "2022-02-22T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 8
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 7
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 8
            }
        ]
    }
}