Notice Information
Notice Title
Provision of Graduation Ceremonies Venue Services
Notice Description
The University of South Wales (USW) requires a one or more suppliers to provide a suitable venue to host the University of South Wales Graduation Ceremonies. The venue should be large enough to accommodate the scale and frequency of graduation ceremonies (See Section 6). Requiring suitably qualified and experienced Event Management and Production services to work with key University staff on the planning, production and delivery of the graduation ceremonies. Further details available in the detailed specification.
Lot Information
Lot 1
The University of South Wales (USW) requires a one or more suppliers to provide a suitable venue to host the University of South Wales Graduation Ceremonies. The venue should be large enough to accommodate the scale and frequency of graduation ceremonies (See Section 6). Requiring suitably qualified and experienced Event Management and Production services to work with key University staff on the planning, production and delivery of the graduation ceremonies. Further details available in the detailed specification. The University is happy to consider some limitations on the venue availability in this process, recognising that venues may already have prior contracted bookings. At a minimum the University is looking for a sole supplier for all of the July dates for a minimum of three years of the contract. Suppliers are able to bid for a combination of date availability. The University may award contracts to multiple suppliers, dependant on date availability. It is anticipated that the pricing shall remain fixed at the same rate for the duration of the contract.
Options: At a minimum the University is looking for a sole supplier for all of the July dates for a minimum of three years of the contract. Suppliers are able to bid for a combination of date availability. The University may award contracts to multiple suppliers, dependant on date availability.
Renewal: 12 month extension subject to agreement by both parties
Procurement Information
The contract is to enable USW to host graduation ceremonies, involving a large number of individuals (an estimated 15,000 awarded students plus their guests. USW's premises are not sufficient in size to hold the number of people due to be involved in this event(s). Having explored the hospitality market's offering and availability on the dates of the graduation ceremonies, USW has concluded there is only one provider with sufficient capacity and availability, International Convention Centre (ICC Wales). Save for International Convention Centre (ICC Wales), no other third-party organisation can support USW in hosting the forthcoming graduation ceremonies. For these reasons, USW wishes to award a contract directly to International Convention Centre (ICC Wales), to hold the graduation ceremonies between 14th and 18th March 2022, 4th and 8th April 2022, 18th and 22nd July 2022, in accordance with regulation 32(2)(b)(ii) (Use of the Negotiated Procedure without Prior Publication) of the PCR.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-02eda7
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/031959-2021
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Competitive procedure with negotiation
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
55 - Hotel, restaurant and retail trade services
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
55000000 - Hotel, restaurant and retail trade services
79952000 - Event services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £180,000 £100K-£500K
Notice Dates
- Publication Date
- 21 Dec 20214 years ago
- Submission Deadline
- 31 Jan 2022Expired
- Future Notice Date
- Not specified
- Award Date
- 15 Oct 20214 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- University of South Wales
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- PONTYPRIDD
- Postcode
- CF37 1DL
- Postcode Area
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL51 Central Valleys and Bridgend
- Delivery Location
- TLL Wales
-
- Local Authority
- Rhondda Cynon Taf
- Electoral Ward
- Treforest
- Westminster Constituency
- Pontypridd
Further Information
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.