PROC 21-1271 Provision of Radio Masts Portfolio Marketing, Management and Maintenance Services

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    "date": "2022-07-19T12:46:57+01:00",
    "ocid": "ocds-h6vhtk-030172",
    "description": "The contract start date shall be the 1st December 2022. The contract period shall be for three (3) years and four (4) months with the option to extend the contract for a further one (1) period of up to twelve (12) months at the sole discretion of the Scottish Police Authority. Anticipated contract value is 2,589,080 GBP ex Vat and the total contract value will not exceed 3,000,000 GBP ex VAT. Contract value includes maintenance budget. (SC Ref:699965)",
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        "id": "PROC 21-1271",
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            "id": "32014L0024",
            "scheme": "CELEX"
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        "title": "PROC 21-1271 Provision of Radio Masts Portfolio Marketing, Management and Maintenance Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "64200000",
            "description": "Telecommunications services"
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        "mainProcurementCategory": "services",
        "description": "The Scottish Police Authority (known as the \"the Authority\") require a competent Contractor in place for Provision of Radio Masts Portfolio Marketing, Management and Maintenance Services. The Authority's radio mast portfolio is situated throughout Scotland.",
        "lots": [
            {
                "id": "1",
                "description": "The Contractor will be required to: - manage and supervise access to the radio sites; - arrange annual condition surveys; - manage a maintenance programme; - market sites for sharing; - Radio sharers and ground lease rent reviews/lease renewals; - manage existing sharing contracts and new installation projects; - decommissioning from masts; and - rates recovery. It is to be noted that Police Scotland will be responsible for sending licence and any other invoices (rates, electricity, track recharges etc.) to Sharers and for debt recovery of these invoices (which is not in scope in relation to the Contract). During the period of the Contract, the Authority and Police Scotland intend to carry out a Strategic Review in relation to the future delivery model in relation to the mast portfolio.",
                "awardCriteria": {
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                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
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                "contractPeriod": {
                    "durationInDays": 1560
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "3 yrs + 4 months -4 years + 4 months if option to extend is taken. Duration includes 1 x 12 month extension at discretion of Authority."
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                "status": "cancelled"
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                        "id": "64212000",
                        "description": "Mobile-telephone services"
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                        "scheme": "CPV",
                        "id": "44212250",
                        "description": "Masts"
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                    {
                        "scheme": "CPV",
                        "id": "44212261",
                        "description": "Radio masts"
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                    "description": "SPD Question 4A.1 Trade Registers It is a requirement of this tender that if the Tenderer is UK based they must hold a valid registration with Companies House. Where the Tenderer is UK based but not registered at Companies House they must be able to verify to the SPA's satisfaction that they are trading from the address provided in the tender and under the company name given. Tenderers within the UK must confirm if they are registered under Companies House within this question. If the Tenderer is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.",
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                    "description": "It is a requirement of this Contract that Tenderers hold, or can commit to obtain prior to the commence of any subsequently awarded Contract, indicated below:",
                    "minimum": "SPD Question 4B5 - Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current Employers Liability Insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies. - Public Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Public Liability Insurance certificate. -Professional Indemnity Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Professional Indemnity Insurance certificate. Motor Vehicle Insurance = Minimum Third Party Motor Vehicle Liability in respect of any motor vehicle or plated plant used. Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggregate caps and the excesses under the policies. SPD Question 4B6 Financial Standing: The Authority will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Tenderer's economic and financial standing. Tenders are asked to provide their company number within the ESPD to allow the Authority to access a Credit Safe Report. Within such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure). In the event that a company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further. If you are successful in the award of this contract and your risk failure rating falls below 30 then the SPA reserve the right to remove you from this contract. It is the Contractor's responsibility to ensure that the information held by Credit Safe is accurate and up to date. For the avoidance of doubt, the SPA will request a report from Credit Safe following the closing date for the receipt of the Tenders to ensure that the most up to date information is used. Where you are not registered on credit safe e.g. charitable organisations or new start companies/ Sole Traders with less than 3 years trading history, discretionary powers are available to the Director of Finance to consider abbreviated accounts along with bankers references etc. Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by Credit Safe and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date - failure to do so will result in rejection of your submission. IMPORTANT NOTE: This requirement is not applicable to Sole Traders/ Charities. Sole Traders/ Charities may be required to provide a bankers reference if successful.",
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                    "minimum": "SPD Question 4C.1.2 Technical and Professional Ability With reference to the nature and details of the supplies/services that are the subject matter of this tender, relevant examples are to be provided of the supplies/services undertaken by the Tenderer in the last 3 years. The experience provided will be for projects of a similar value, size duration and scope- please provide this detail. Two (2) examples of the provision of similar services - Radio Masts portfolio marketing, management and maintenance services is requested and must be from within the last 3 years for services. If Tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided. If available, copies of completion certificates or customers' written declaration which validates the examples you have provided. Guidance If you cannot provide certificates or customer declarations the Authority may choose to contact customers cited directly in order to validate the experience examples you have provided without any further reference to you.",
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            "performanceTerms": "During the period of the Contract Agreement, the Contractor shall monitor and measure their performance against the Key Performance Indicators (KPIs). Please see document PROC 21-1271 Contract Notice included in tender docs. Quality - Category Weight (30%) Cost - Category Weight (20%) Service - Category Weight (40%) Sustainability - Category Weight (10%)",
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            "name": "Scottish Police Authority",
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            "address": {
                "streetAddress": "1 Pacific Quay, 2nd Floor",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G51 1DZ",
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        {
            "id": "GB-FTS-59284",
            "name": "Cell:cm Limited",
            "identifier": {
                "legalName": "Cell:cm Limited"
            },
            "address": {
                "streetAddress": "Quayside i4, Albion Row",
                "locality": "Newcastle upon Tyne",
                "region": "UKM",
                "postalCode": "NE3 4ES",
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